THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
COUNCIL WORKING SESSION
AGENDA

Thursday, April 24, 2025 at 6:30 P.m. - 9:30 P.m.

Main Level Chambers

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Working Session Agenda dated April 24, 2025 be adopted as presented.

3.

ADOPTION OF MINUTES

4.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

5.

DELEGATIONS/PRESENTATIONS

5.1

Registered Delegations - With Presentations

5.2

Invited Presentations

5.3

Registered Delegations - Without Presentations

6.

DISCUSSION ITEMS AND RELATED REPORTS

6.1

2025-M-093 - Response to Toronto's Request for Residual Waste Management Partnerships

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-093 as presented;

  AND FURTHER, BE IT RESOLVED THAT Council authorize staff to submit an Expression of Interest to the City of Toronto under REOI#2025-01, indicating preliminary interest in exploring options for long-term residual waste management partnerships;

  AND FURTHER, BE IT RESOLVED THAT staff be directed to report back to Council with findings from the REOI engagement, including technical, legal, and community considerations.

6.2

2025-M-094 - Proposed Acquisition of Fourth Flagpole for Municipal Office

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2025-M-094 as presented;
  AND FURTHER, BE IT RESOLVED THAT Council direct that any purchase related to the fourth flagpole proceed only if external grant funding is confirmed;
  AND FURTHER, BE IT RESOLVED THAT staff be directed to explore and apply for available grant opportunities that may support the proposed acquisition and associated site work.

6.3

2025-M-095 - Modernizing Our Mapping Tools - Moving to ArcGIS for Better Efficiency and Reliability

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-095 as presented;

  AND FURTHER THAT Council directs staff to proceed with transitioning municipal GIS operations from CGIS to ArcGIS.

6.4

2025-M-096 - Proposed Security Camera System Deployment for Municipal Owned Facilities

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2025-M-096 as presented;
  AND FURTHER, BE IT RESOLVED THAT Council authorize staff to deploy a security camera system for municipality-owned facilities, with the total cost capped at $3,000.

6.5

2025-M-097 - Securing Emergency Readiness – MRFD Replacement of Aging Pumper 4

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2025-M-097 as presented;

  AND FURTHER BE IT RESOLVED THAT Council authorize the Fire Chief to initiate the procurement process for a new fire pumper, including the development of detailed specifications and the issuance of a public tender, in accordance with the Municipality’s Procurement Policy;

  AND FURTHER BE IT RESOLVED THAT Council approve that this procurement process be permitted to proceed prior to the final adoption of the 2025 Municipal Budget, in recognition of the urgent operational requirements, extended manufacturer lead times, and the escalating financial implications associated with tariffs and global trade conditions;

  AND FURTHER BE IT RESOLVED THAT any and all bids received through this process be brought forward to Council for consideration and final approval prior to the awarding of any contract.

6.6

2025-M-098 - Lake Temagami Access Point Transfer Station: Proposed 2025 Operating Schedule

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-098 as presented;
  AND FURTHER BE IT RESOLVED THAT Council adopts the recommended hours of operation for the Lake Temagami Access Point Transfer Station as outlined in this report;
  AND FURTHER BE IT RESOLVED THAT Council selects Option #2 for the staffing model from the two options presented by the Lake Temagami Access Point Waste Transfer Station Ad Hoc Committee;
  AND FURTHER BE IT RESOLVED THAT Council authorizes staff to implement the selected staffing model and take the necessary actions to support the approved 2025 operating schedule.

6.7

2025-M-099 - Consultant Evaluation Report – Development Charges Background Study Proposals

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-099 as presented;

  AND FURTHER BE IT RESOLVED THAT Council selects Watson as the consultant to prepare the Development Charges Background Study and By-Law based on the evaluation presented;
  AND FURTHER BE IT RESOLVED THAT  Council considers a by-law to authorize execution of the necessary agreement with Watson in the amount of $28,700.00 +HST.

6.8

2025-M-100 - Evaluation of Proposals – Realtor of Record Services

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-100 as presented;
  AND FURTHER THAT BE IT RESOLVED THAT Council selects Proposal #1, Team Tucker & Shawn from REMAX as the Realtor of Record based on the evaluation presented;
  AND FURTHER BE IT RESOLVED THAT Council considers a by-law to authorize the execution of the necessary agreement with Proposal #1, Team Tucker & Shawn from REMAX.

6.9

2025-M-101 - Council-Led Priorities - Setting the Strategic Direction

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-101 as presented;
  AND FURTHER THAT Council confirm their selection of priorities from the Final Ranked List in Section 6 of this report;
  AND FURTHER THAT Council direct staff to bring forward a report on the status of items ranked 12 and 13.

6.10

2025-M-102 - Canada Housing Infrastructure Fund Application

• Draft Motion:

  BE IT RESOLVED THAT Council receive this memo for information and deliberation;

  AND FURTHER THAT Council provide direction to:

  (A) Endorse the submitted application under the Canada Housing Infrastructure Fund – Direct Delivery Stream for the Temagami North Infrastructure Expansion Project; or

  (B) Direct staff to withdraw the application from review and notify the funder accordingly.

6.11

2025-M-103- 2025 Budget Progress Report – Council Direction Required

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-103 as presented;
  
  AND FURTHER THAT Council confirms the following directions regarding the 2025 Budget and related reserve allocations:

  1. That Council approve that large capital replacement costs for major infrastructure shall be borne by all taxpayers;
     
     
  2. That Council approve the transfer of the estimated $30,000 in 2024 operational surplus from Lake Temagami Transfer Station user fees into a newly created Transfer Station Reserve, to be used for future upgrades to the transfer station;
     
     
  3. That Council approve the transfer of $3,600 in unclaimed 2024 Fire Pump Subsidy allocations to a newly created reserve account named Fire Pump Subsidy Reserve to allow 2024 approved recipients to access the subsidy in 2025;
     
     
  4. That Council approve the carry forward of 2024 allocations from NORDS and OCIF into 2025 to be combined with current year funding and applied to capital projects.

7.

CORRESPONDENCE

7.1

Letter from Minister of Municipal Affairs and Housing – Expand Strong Mayor Powers to the Municipality of Temagami

• Draft Motion:

  BE IT RESOLVED THAT Council receive the correspondence from Minister of Municipal Affairs and Housing;

  AND FURTHER THAT a staff report outlining the implications and additional information will be brought to the next meeting.

7.2

Au Château Redevelopment Presentation and Cost Estimate for Municipalities

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Au Château Redevelopment Presentation and Cost Estimate for Municipalities;

  AND FURTHER THAT a staff report outlining the implications and additional information will be brought to the next meeting.

8.

UNFINISHED BUSINESS

9.

By-Law

9.1

By-Law 25-1816 - Development Charges Consultant Appointment

• Draft Motion:

  BE IT RESOLVED THAT By-law No. 25-1816, being a by-law to authorize the execution of an agreement with Watson for the preparation of a Development Charges Background Study and related by-law pursuant to the Development Charges Act, 1997, be taken as read a first, second, and third time and finally passed this 24th day of April, 2025;

  AND FURTHER THAT the scope of work be added to the agreement. 

9.2

By-law 25-1817 - Realtor of Record Appointment

• Draft Motion:

  BE IT RESOLVED THAT By-law No. 25-1817, being a by-law to authorize the execution of an agreement with a Team Tucker and Shawn from REMAX, be taken as read a first, second, and third time and finally passed this 24th day of April, 2025.

  AND FURTHER THAT the scope of work and terms of the proposal be included in the contract.

10.

NEW BUSINESS

11.

NOTICE OF MOTION

12.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

13.

CONFIRMATION BY-LAW

13.1

Confirmation By-Law 25-1818

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1818, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 24th day of April, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

14.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at 8:45pm.