THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
COUNCIL WORKING SESSION
AGENDA

Thursday, June 26, 2025 at 6:30 P.m. - 9:30 P.m.

Main Level Chambers

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The Municipality of Temagami is committed to transparency, accountability, and accessibility in sharing information about council proceedings. All council meetings are audio and video recorded. However, only the audio recordings of the open session will be made available on the Municipal website for public viewing. By attending council meetings, whether in person or virtually, you consent to being recorded, including the collection of any personal information during the council proceedings. Recordings will be maintained in accordance with the Municipal Freedom of Information and Protection of Privacy Act, 1990, and the Municipality's Audio Recording of Council and Committee Meetings By-Law. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Working Session Agenda dated  MONTH /  DAY / YEAR  be adopted as presented/amended.

3.

ADOPTION OF MINUTES

4.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

5.

DELEGATIONS/PRESENTATIONS

5.1

Registered Delegations - With Presentations

5.2

Invited Presentations

5.3

Registered Delegations - Without Presentations

6.

DISCUSSION ITEMS AND RELATED REPORTS

6.1

2025-M-153 - Evaluation and Award Recommendation – MRFD Replacement of Aging Pumper 4

• Draft Motion:

  WHEREAS three compliant bids were evaluated based on weighted scoring, technical
  compliance, and lifecycle cost analysis;

  AND WHEREAS Battleshield Industries Ltd. received the highest overall score and submitted the most 
  cost-effective, lowest-risk proposal;

  BE IT RESOLVED THAT Council receives Memo 2025-M-153 as presented;

  AND FURTHER THAT:

  1.  Council awards RFP #2025-03 to Battleshield Industries Ltd. for $775,260.00 plus
     applicable taxes;
  2. The vendor shall submit the final contract in accordance with their approved proposal;
  3.  The contract shall be reviewed by the Municipality’s legal counsel prior to execution;
  4.  The CAO and Marten River Fire Chief are authorized to execute the agreement on behalf of the 
     Municipality;
  5. The expenditure be included in the 2025 Capital Budget for Fire Services, funded through the 
     Marten River Fire Department Reserve and a municipal debenture to be issued in the
     2026 Capital Budget.

   

6.2

2025-M-154 - Award Recommendation Tender C-2025-01 - Stevens Road, Fox Run Road & White Bear Crescent & Addition of Goward, Hillcrest, and Alder

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-154 as presented;

  AND FURTHER THAT Council awards Tender C-2025-01 to Miller Paving Limited in the amount of $1,241,756.96 (excluding HST), for the resurfacing of Stevens Road, Fox Run Road, and White Bear Crescent (Parts A–C), and the rehabilitation of Goward Avenue, Hillcrest Drive, and Alder Lane (Sections E1–E3);

  AND FURTHER THAT Council authorizes the Mayor and Clerk or CAO/Treasurer to execute all documents necessary to give effect to this award;

  AND FURTHER THAT Council directs the CAO/Treasurer to issue a post-award memo to the contractor outlining item-level budget expectations, subject to contractor sign-back, and confirming that any gravel quantity reductions or unit adjustments remain within the approved contingency;

  AND FURTHER THAT Council confirms the project will be funded in part through long-term borrowing, and directs staff to bring forward a debenture by-law under Section 401 of the Municipal Act, 2001 to finance the municipal portion of the project costs.

6.3

2025-M-155 - 2025 OSIM Bridge Inspection Report

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-155 as presented;

  AND FURTHER THAT Council approves that:

  1.  Wilson Lake Road Bridge No. 2 shall remain open to traffic provided it remains structurally safe and compliant with O. Reg. 472/10;
  2.  Staff be directed to pursue external funding for the rehabilitation or replacement of Wilson Lake Road Bridge No. 2 within the next 1–5 years;
  3.  Staff proceed with rehabilitation of Temagami Lake Access Road Bridge as funded through the 2025 capital budget;
  4.  Maintenance for Wilson Lake Road Bridge No. 1 shall be scheduled in the 2026–2028 capital works plan.

6.4

2025-M-156 - Support for Northern Highways 11 & 17 Safety Act, 2025

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-156 as presented;
  AND FURTHER THAT Council for the Municipality of Temagami supports the Northern Highways 11 & 17 Safety Act, 2025, as introduced by MPP John Vanthof and co-sponsored by MPPs Lise Vaugeois and Guy Bourgouin;
  AND FURTHER THAT Council directs staff to prepare and send a letter of support to MPP John Vanthof (Timiskaming–Cochrane).

6.5

2025-M-157 - Lease Agreement Compliance – Temagami Train Station

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-157 as presented;
  AND FURTHER THAT Council provide direction to staff on how to proceed in securing execution of the lease agreement and submission of valid commercial general liability insurance by Living Temagami Arts & Culture Corporation.

6.6

2025-M-158 - Temagami Fire Tower Structural Inspection & 2025 Rehabilitation

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-158 as presented;
  AND FURTHER THAT Council:
  1. Ratifies the $6,000 expenditure from the 2025 Capital Budget for Priority 1A repairs (stair tread replacement);
  2. Approves an allocation of $9,200 from Capital Reserves to complete Priority 1B repairs (North Lookout sonotube) by Fall 2025;
  3. Directs that Priorities 3–5, estimated at $135,700 base cost, be incorporated into the 2026–2035 Capital Plan.

6.7

2025-M-159 - Temagami Fire Tower Summer Concert Series 2025 

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-159 as presented;
  AND FURTHER THAT Council:

  1.  Approves the use of the Temagami Fire Tower lookout site and existing electrical outlets on Tuesday, July 1, 2025 (with a rain date of Saturday, July 5, 2025) for a free "Live from the Tower" concert to mark Canada Day, and further approves recurring use of the site through September 2025 for free outdoor concerts promoting tourism;
  2. Directs staff to schedule and coordinate event dates, performer confirmations, and all related safety requirements;
  3. Supports the hosting of the concert series by the Municipality of Temagami, aligned with the Municipality’s strategic priority to support tourism, as part of the "Temagami – The Joy of Summer" campaign, which was initiated by TREDCO.

6.8

2025-M-160 - QR-Coded Fire Tower Trail Video Guided Tour Project

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-160 as presented;

  AND FURTHER THAT Council:

  1. Authorizes staff to proceed with the in-house development and installation of temporary QR-coded trail signage, including the use of a donated master entrance sign and the in-house production of eleven (11) stop signs;
  2. Approves an allocation of up to $100.00 from the existing trail or interpretive signage budget for materials required to produce the temporary stop signs;
  3. Supports the target launch of the QR-Coded Video Guided Tour for Canada Day weekend 2025, with all scripting, narration, filming, editing, and webpage integration to be completed in-house by municipal staff and volunteers.

6.9

2025-M-161 - Parking By-law Consultation Summary and Analysis - Spring 2025

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-161 as presented;
  AND FURTHER THAT Council selects Option _______ and directs staff to bring the provisions of By-law 25-1823 back to Council for final consideration.

   

6.10

2025-M-162 - Temagami Lakes Association Correspondence – Environmental Requests

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-162 as presented;

  AND FURTHER THAT Council:

  1. Approves signage installation at KM 15.8, pending confirmation of right-of-way
     ownership and coordination with the MTO;
  2. Approves installation of up to two invasive species signs at municipal docks, subject to confirmation of ownership, content approval, coordination with appropriate agencies, and a $150 budget cap;
  3. Directs staff to promote invasive species education and the Shoreline Clean-Up initiative through municipal channels in accordance with existing policy;
  4.  Defers comment on the proposed paddler wash station initiative pending  confirmation of coordination between the TLA and TFN;
  5. Defers consideration of the proposed 2026 lakebed tarp project until all required
     permits and approvals have been submitted, including those from DFO, MNRF, and, if applicable, MOT.

6.11

2025-M-163 - 2025 Temagami Community Market – Permit and Coordination Requirements

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-163 as presented;

  AND FURTHER THAT Council supports any organization that may coordinate and operate the 2025 Temagami Community Market, provided the following conditions are met:

  1. Proof of liability insurance is submitted in the minimum amount of $2 million, naming the Municipality of Temagami as an additional insured; and
  2. All applicable municipal permits and approvals are obtained based on the selected location, including:
     • For the Temagami Train Station parking lot: a Vendor Permit and, depending on layout, a Temporary Road Closure Permit, along with required coordination with Public Works and the Ministry of Transportation (MTO);
     • For the Lake Temagami Boardwalk/gazebo area: a Vendor Permit and coordination with the Municipality regarding site use and setup.

7.

CORRESPONDENCE

8.

UNFINISHED BUSINESS

9.

NEW BUSINESS

10.

NOTICE OF MOTION

11.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

12.

CONFIRMATION BY-LAW

12.1

Confirmation By-Law 25-1831

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1831, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 26 day of June, 2025;

  AND FURTHER THAT The said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this Council Working Session dated XX/XX/XXXX, adjourn at XX:XX p.m.