THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

Thursday, July 10, 2025 at 6:30 P.m. - 9:30 P.m.

Main Level Chambers

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The Municipality of Temagami is committed to transparency, accountability, and accessibility in sharing information about council proceedings. All council meetings are audio and video recorded. However, only the audio recordings of the open session will be made available on the Municipal website for public viewing. By attending council meetings, whether in person or virtually, you consent to being recorded, including the collection of any personal information during the council proceedings. Recordings will be maintained in accordance with the Municipal Freedom of Information and Protection of Privacy Act, 1990, and the Municipality's Audio Recording of Council and Committee Meetings By-Law. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL / ANNOUNCEMENTS & STATEMENTS FROM MEMBERS

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated July 10, 2025 be adopted as presented.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

June 12, 2025 - Regular Council Meeting - Minutes DRAFT

• Draft Motion:

  BE IT RESOLVED THAT Council adopts the Regular Meeting Minutes of June 12, 2025 as presented.

5.2

June 12, 2025 - Zoning By-Law Amendment - Minutes DRAFT

• Draft Motion:

  BE IT RESOLVED THAT Council adopts the Zoning By-Law Amendment meeting minutes of June 12, 2025 as presented.

5.3

June 26, 2025 - Council Working Session - Minutes DRAFT

• Draft Motion:

  BE IT RESOLVED THAT Council adopts the Working Session meeting minutes of June 26, 2025 as presented.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

7.2

Invited Presentations

1.

Presentation of 35-Year Service Bar for Fire Chief Sanderson

7.3

Registered Delegations - Without Presentations

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

8.1

Staff Report(s) for Information:

8.2

Correspondence for Information:

Hard copies of all correspondence for information is available at the Municipal office on request. The information items have been circulated to Council prior to the meeting.

8.3

Minutes of Local Boards & Committee:

9.

STAFF REPORTS

9.1

Draft Budget Presentation

• Draft Motion:

  BE IT RESOLVED THAT Council receive the revised version of the 2025 draft Municipal Budget. 

  AND FURTHER THAT Council consider by-laws later in this meeting to approve this as presented.

9.2

2025-M-153 - Evaluation and Award Recommendation – MRFD Replacement of Aging Pumper 4 

Deferred from June 26, 2025 Council Working Session Meeting 

• Draft Motion:

  WHEREAS three compliant bids were evaluated based on weighted scoring, technical compliance, and lifecycle cost analysis;

  
  AND WHEREAS Battleshield Industries Ltd. received the highest overall score and submitted the most cost-effective, lowest-risk proposal;

   

  BE IT RESOLVED THAT Council receives Memo 2025-M-153 as presented;

  AND FURTHER THAT:

  1. Council awards RFP #2025-03 to Battleshield Industries Ltd. for $775,260.00 plus applicable taxes;

  
  2. The vendor shall submit the final contract in accordance with their approved proposal;

  
  3. The contract shall be reviewed by the Municipality’s legal counsel prior to execution;

  
  4. The CAO and Marten River Fire Chief are authorized to execute the agreement on behalf of the Municipality;

  
  5. The expenditure be included in the 2025 Capital Budget for Fire Services, funded through the Marten River Fire Department Reserve and a municipal debenture to be issued in the 2026 Capital Budget.

9.3

2025-M-165 - Award Recommendation Tender C-2025-01 - Stevens Road, Fox Run Road & White Bear Crescent (Parts A-C)

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-165 as presented; 
  AND FURTHER THAT Council awards Tender C-2025-01 to Miller Paving Limited for the resurfacing of Stevens Road, Fox Run Road, and White Bear Crescent (Parts A–C) at a cost of $1,090,244.51 (excluding HST); 
  AND FURTHER THAT Council authorizes the Mayor and Clerk or CAO/Treasurer to execute all documents necessary to give effect to this award, subject to the execution of a formal contract agreement acceptable to the Municipality; 
  AND FURTHER THAT Council directs the Project Manager (Tulloch Engineering) to issue a post-award memo to Miller Paving Limited confirming awarded items and item-level budget expectations, and to explore potential 5%–10% reductions in gravel-related quantities where technically feasible, subject to contractor sign-back, ensuring road integrity and maintaining quality; 
  AND FURTHER THAT Council confirms the project will be funded in part through long-term borrowing and directs staff to bring forward a debenture by-law under Section 401 of the Municipal Act, 2001, consistent with municipal financial policies. 

10.

CORRESPONDENCE

10.1

Action Correspondence

11.

BY-LAWS

11.1

By-Law 25-1833 - 2025 Tax Ratios

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1833, being a by-law to set the 2025 Tax Ratios for the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 10 day of July, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.2

By-Law 25-1834 - Set Estimates - 2025 Budget By-law

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1834, being a by-law to set the Estimate of all Sums for the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 10 day of July, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.3

By-Law 25-1835 - To Strike Tax Rates for 2025

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1835, being a by-law to strike the 2025 Tax Rates for the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 10 day of July, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.4

By-Law 25-1836 - Area Rated Charges 2025

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1836, being a by-law to set the 2025 Area Rated Charges for the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 10 day of July, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.5

By-Law 1837 - Award of Contract – MRFD Pumper Truck (Battleshield)

11.6

By-Law 1838 - Award of Contract - Tender C-2025-01

12.

UNFINISHED BUSINESS

13.

NEW BUSINESS

14.

NOTICE OF MOTION

15.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

16.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1839, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 10th day of July, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

17.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.