THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI

REGULAR COUNCIL MEETING

AGENDA

Meeting #:
Date:	Thursday, August 23, 2018 at 6:30 P.m. - 9:30 P.m.
Location:	Welcome Center

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  ​BE IT RESOLVED THAT the Regular Council Meeting Agenda dated August 23,2018 be adopted as presented / amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

CLOSED SESSION

4.1

Proposal of Pending Disposition of Land by the Municipality & Receiving of Advice regarding a personnel matter.

A motion to move to closed session under section 239 of the Municipal Act in order to address matters pertaining to subsections: (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board regarding Part 3 of Reference Plan 36R-10857 at the Industrial Park; (f) and (f) the receiving of advice that is subject to solicitor/client privilege, regarding a personnel matter.

• Draft Motion:

  BE IT RESOVED THAT this Regular meeting proceed in camera at        :      p.m., under section 239 of the Municipal Act. 2001 as amended, in order to address matters pertaining to:(2) (c) A proposed or pending acquisition or disposition of land by the municipality or local board regarding Part 3 of Reference Plan 36R-10857 at the Industrial Park; and (f) the receiving of advice that is subject to solicitor/client privilege, regarding a personnel matter.

5.

ADOPTION OF MINUTES

5.1

18-08-14 - Committee of the Whole Meeting August 14, 2018 - DRAFT Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Committee of the Whole Council Meeting held August 14, 2018 be adopted as presented.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/ PRESENTATIONS

7.1

Registered Delegations/ Presentations

7.2

Unregistered Presentations (Maximum 15 Minutes in Total- in accordance with rules in By-law)

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions as presented on the agenda.

8.1

18-07-26 - Regular Council Meeting July 26, 2018 - DRAFT Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Regular Council Meeting held July 26, 2018 be adopted as presented.

8.2

Memo 2018-M-044 - Township of North Stormont Request for Support

• Draft Motion:

  BE IT RESOLVED that the Council of the Municipality of Temagami receives correspondence regarding resolution No. RES-1437-2018 from the Township of North Stormont; NOW THEREFORE BE IT RESOLVED THAT Council receive Memo 2018-M-044; AND FURTHER THAT Council supports the request for the Province of Ontario to extend its areas of responsibilities to include any costs that municipalities may have to inherit from Green Energy Projects such as water quality, site restoration, and infrastructure repair.

   

8.3

Memo 2018-M-045 - Camp Wanapitei Site Plan Amendment SPC-18-10

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2018-M-045 regarding the proposed amendment of a previous site plan agreement; AND FURTHER THAT Council approve the proposed Site Plan Control Agreement SPC-18-10, being an amendment to the existing site plan for Camp Wanapitei Co-Ed Camps Limited.

   

8.4

Memo 2018-M-046 - Pandolfo Site Plan Agreement SPC-18-05

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2018-M-046 regarding the proposed site plan agreement; AND FURTHER THAT Council approve the proposed Site Plan Control Agreement SPC-18-05, for John and Diane Pandolfo.

   

8.5

Memo 2018-M-048 - Clarification of Restricted Acts during Lame Duck

• Draft Motion:

  BE IT RESOLVED that the Council of the Municipality of Temagami receives this Memorandum for Information.

8.6

Memo 2018-M-049 - Accounts Clerk

• Draft Motion:

  BE IT RESOLVED that the Council of the Municipality of Temagami receives this Memorandum for Information.

8.7

Memo 2018-M-050 - Regarding Doctor Recruitment

• Draft Motion:

  BE IT RESOLVED that the Council of the Municipality of Temagami receives the letter of appeal from the Temiskaming Shores and Area Physician Recruitment and Retention Committee; AND FURTHER THAT Council directs Staff to forward $2,406 ($3 per census resident) to the Committee; AND FURTHER THAT Council directs staff to include an estimate for this contribution in the next 4 budget cycles.

   

8.8

11657 - Temagami Shores Inn & Resort Request to contact MTO and have the speed limit decreased and start further from town

• Draft Motion:

  ​BE IT RESOLVED THAT Council receive correspondence from Temagami Shores Inn & Resort dated August 7, 2018 regarding a request to contact MTO and have the speed limit decreased; AND FURTHER THAT this piece of correspondence be referred to the Protection to Persons and Property Advisory Committee (PP&P) for recommendations back to Council.

8.9

11645A - Latempra Council follow up with the new Minister regarding the Lake Temagami Access Point

• Draft Motion:

  ​BE IT RESOLVED THAT Council receive correspondence from Latempra regarding follow up with the new Minister of the Northern Development and Mines; AND FURTHER THAT Council direct staff to update the previous presentation, send out to the current Minister and request an audience.

9.

STAFF REPORTS

9.1

Items to be Considered Separately from Consent Agenda:

1.

Memo 2018-M-043 - Township of Howick Request for Support

• Draft Motion:

  BE IT RESOLVED that the Council of the Municipality of Temagami receives correspondence regarding resolution No. 169/18 from the Township of Howick; NOW THEREFORE BE IT RESOLVED THAT Council receive Memo 2018-M-043; AND FURTHER THAT Council supports the petition to the Bereavement Authority of Ontario to amend Ontario Regulation 30/11 to allow borrowing of funds from the Care and Maintenance Trust Fund for capital improvements and purchases when other cemetery funds are exhausted.

   

2.

Report 2018-21 - Temagami Fire Department Monthly Report July 2018

• Draft Motion:

  BE IT RESOLVED THAT Council receive Report No. 2018-21 Temagami Fire Department Monthly Report; AND FURTHER THAT this item be received for information.

3.

Memo 2018-M-052 - COW meeting in September

• Draft Motion:

  BE IT RESOLVED that the Council of the Municipality of Temagami change the next meeting of the Committee of the Whole to September 11, 2018 as a result of an unavoidable conflict.

   

4.

Memo 2018-M-053 - Treasurer Administrator Report

• Draft Motion:

  BE IT RESOLVED that the Council of the Municipality of Temagami receive this report for information.

   

10.

COUNCIL COMMITTEE REPORTS

10.1

Items to be Considered Separately from Consent Agenda:

1.

Memo 2018-M-051 - Economic Relief during the Fire Situations

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2018-M-051 regarding the Loss of Income resulting from the Fire Situation; AND FURHTER THAT Council accepts the recommendation from the Economic Development Advisory Committee that the Municipality of Temagami partner with our business community and take the lead in working with the various provincial ministries that may be involved in recovery efforts for the many aspects of our local economy that have been severely affected by this summer’s fire activity.

   

11.

ANNOUNCEMENTS AND VERBAL REPORTS FROM MAYOR AND COUNCILLORS

12.

CORRESPONDENCE

12.1

Items to be Considered Separately from Consent Agenda:

12.2

11659 - Northern Policy Institute State of the North Conference September 26 27 2018

12.3

11659A - Transforming Ontario's North  Northern Ontario Leadership Summit Sept 11-13 2018

12.4

11660 - Living Temagami Heritage and Culture Centre Request for future letters of support for upcoming funding

13.

BY-LAWS

13.1

Items to be Considered Separately from Consent Agenda:

14.

APPROVED MINUTES OF COMMITTEE MEETINGS

• Draft Motion:

  BE IT RESOLVED THAT the minutes of the Advisory Committees and Local Boards that have been submitted for Council’s consideration be received and listed in the minutes of this meeting.

14.1

General Government and Finance Advisory Committee held on June 22, 2018

15.

UNFINISHED BUSINESS

15.1

Expression of Interest for the Temagami Train Station

16.

NEW BUSINESS

17.

NOTICES OF MOTION

17.1

Notice of Reconsideration for Hiring a Planner

• Draft Motion:

  BE IT RESOLVED THAT Council reconsider Motion 18-307 As Amended.

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2018-M-035 regarding the Official Plan Update Process; AND FURTHER THAT Council direct Staff to defer the issuance of a Request for Proposal for an appropriate planner and or consultant (individual or firm) for the Official Plan update process until January; AND FURTHER THAT Council direct Staff to defer hiring a planner on a short term contract and or a consultant for the Official Plan Update Process until January.

17.2

Notice of Motion regarding Additional Parking at the Access Point

• Draft Motion:

  BE IT RESOLVED THAT Council direct staff  to look at the approved Temagami  Access Point Plan and identify the best new area as set out in the plan that would allow for the development of an additional 200 parking spaces; AND FURTHER THAT staff begin work on getting the required approvals for this work to be completed next spring and further that they be instructed to obtain a costing estimate for such work and that this  item be put forth for consideration next year for budget purposes.

18.

CONFIRMATION BY-LAW

18.1

By-law 18-1414- To Confirm Proceedings of Council

• Draft Motion:

  BE IT RESOLVED THAT By-law 18-1414 , being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 23rd day of August; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

19.

ADJOURNMENT

• Draft Motion:

  ​BE IT RESOLVED THAT this meeting adjourn at              p.m.