THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI

REGULAR COUNCIL MEETING

MERGED AGENDA

Meeting #:
Date:
-
Location:
Welcome Center

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________


  • Draft Motion:

    BE IT RESOLVED THAT the combined Committee of the Whole and Regular Council Meeting Agenda dated December 15, 2017 be adopted as presented / amended.

  • Draft Motion:

    BE IT RESOVED THAT this Regular / Special Council meeting proceed in camera at          p.m., under section 236 of the Municipal Act. 2001 as amended, in order to address matters pertaining to: (2)(b) Personal matters about identifiable individuals, including municipal or local board employees regarding administrative positions and the employment of administrative personnel; and regarding a taxpayer matter; and (2)(f) The receiving of advice that is subject to solicitor/client privilege, including communications necessary for that purpose regarding to contractual agreements with senior administration.

     
  • Draft Motion:

    BE IT RESOLVED THAT this meeting return to regular session at          p.m.

  • Draft Motion:

    BE IT RESOLVED THAT this meeting move to Committee of the Whole at        p.m.

  • Draft Motion:

    BE IT RESOLVED THAT the Minutes of the Regular Council meeting held on November 23, 2017 be adopted as presented / amended.

  • Draft Motion:

    BE IT RESOLVED THAT the Minutes of the Special Council meeting held on November 23 and 24, 2017 be adopted as presented / amended.

  • Draft Motion:

    BE IT RESOLVED THAT Council receive Memo 2017-M-111 regarding Surplus Equipment - 2006 International Plow and Sander Truck; AND FURTHER THAT Council direct staff to proceed with Option #______.

  • Draft Motion:

    BE IT RESOLVED THAT Memo 2017-M-113 - Employee Recognition be received for information.

  • Draft Motion:

    BE IT RESOLVED THAT Report 2017-047 - Temagami Fire Department Report for November 2017 be received for information.

  • Draft Motion:

    BE IT RESOLVED THAT Council acknowledge receipt of Memo 2017-M-014 regarding Completion of EMO requirements for 2017; AND FURTHER THAT the Mayor sign the Emergency Management Program Annual Statement of Completion 2017.

  • Draft Motion:

    WHEREAS the Committee of Adjustment (COA) received a letter of resignation from a member;  AND WHEREAS the Committee recommends that Council consider applicants from the recent Ad to fill the current vacancy;  NOW THEREFORE BE IT RESOLVED THAT Council receive Memo No. 2017-M-106 regarding the recommendation from COA;  AND FURTHER THAT Council acknowledge and adopt the recommendations made by the COA;  AND FURTHER THAT Council hereby appoints Gary Cline to the Committee of Adjustment.

  • Draft Motion:

    WHEREAS in 2003 the TFN and TAA established an External Relations Committee, as specified in the Memorandum of Understanding (MOU) with the Municipality of Temagami, for the purpose of consultation during the Official Plan (OP) process; AND WHEREAS after the Official Plan was adopted in 2004 the External Relations Committee was dissolved; AND WHEREAS at the PAC meeting held on November 22, 2017 at 1:00 pm, the committee recommended that an External Relations Committee be established for the 2017-2018 OP Review; NOW THEREFORE BE IT RESOLVED THAT that Council receive Memo 2017-M-108; AND FURTHER THAT Council adopt the recommendation from PAC and direct the MOU Committee to request that the TFN and TAA establish an External Relations Committee.

  • Draft Motion:

    BE IT RESOLVED THAT Council receive Memo 2017-M-112 regarding the General Government and Finance Advisory Committee’s Recommendation regarding Website and Plow truck; AND FURTHER THAT Council adopt the Committee’s recommendation to appoint an ad hoc committee to work with staff on the website project; AND FURTHER THAT ____ be appointed to the committee.

  • Draft Motion:

    WHEREAS the 1997 Ministry of Natural Resources (MNR) Temagami Land Use Plan zoned Mining Location B as Special Management Area (SMA);  AND WHEREAS the current Official Plan mirrors the MNR Land Use Plan and the designation for the properties known as Ferguson Point is SMA;  AND WHEREAS written submissions were received regarding Mining Location A, B & C in 2009 during the Official Plan Review;  AND WHEREAS at the PAC meeting held on November 22, 2017 at 1:00 p.m. the committee recommended to Council to seek a legal opinion and a second opinion on the Planning Consultant’s recommendation;  NOW THEREFORE BE IT RESOLVED THAT that Council receive Memo 2017-M-109;  AND FURTHER THAT Council adopt the recommendation from PAC and direct staff to seek a legal opinion and a second opinion on the Planning Consultant’s recommendation.

  • Draft Motion:

    WHEREAS the Municipality would be hiring a consultant for the Official Plan Review and a consultant for the Community Improvement Plan and uses a consulting firm for other planning related matters;  AND WHEREAS it may be beneficial to hire a Full-time Planner on contract to accomplish these projects and mentor the Planning Assistant;  AND WHEREAS the contract would be for an 18 month to 2 year position meeting the specified qualification and/or experience to facilitate an Official Plan and Zoning By-Law review, meeting the legislative requirements;  AND WHEREAS at the Planning Advisory Committee (PAC) meeting held on November 22, 2017 at 1:00 the Committee recommended to consider hiring a Planner on contract;  NOW THEREFORE BE IT RESOLVED THAT Council receive Memo No. 2017-M-110 regarding the proposed Planner Request for Proposal;  AND FURTHER THAT Council adopt the recommendation from PAC to direct and authorize staff to prepare the Request for Proposal.

  • Draft Motion:

    BE IT RESOLVED THAT Council receive correspondence from Cindy Salmond dated November 21, 2017 regarding a request to follow up with Union Gas concerning service to Cassels Lake Subdivision; AND FURTHER THAT

  • Draft Motion:

    BE IT RESOLVED THAT Council receive correspondence from Anita Hanke dated November 28, 2017 regarding Parking in lots in town in winter months; AND FURTHER THAT

  • Draft Motion:

    BE IT RESOLVED THAT Council receive correspondence from the Municipality of East Ferris regarding an extension of the two-way radio exemption; AND FURTHER THAT Council hereby supports the request for an extension to the exemption for snow plow operators etc. to operate a two-way radio while operating a vehicle. 

  • Draft Motion:

    WHEREAS on June 8, 2017, Council passed resolution 17-382 to authorize an expenditure of up to $5,000 to fund a summer student for the Temagami and District Chamber of Commerce to work in the Information Centre, if they were not able to obtain other funding for 2017; AND WHEREAS the Municipality provided $5,000, but the Chamber subsequently received partial funding; NOW THEREFORE BE IT RESOLVED THAT Council receive correspondence from the Temagami Chamber of Commerce regarding thank you and reimbursement re summer student funding

  • Draft Motion:

    BE IT RESOLVED THAT By-law 17-1379, being a by-law to ratify the disposal of property at 6710 and 6714 Highway 11 North, be taken as read a first, second and third time and finally passed this 15th day of December 2017; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

  • Draft Motion:

    BE IT RESOLVED THAT By-law 17-1380, being a by-law to appoint an acting CAO, be taken as read a first, second and third time and finally passed this 15th day of December 2017;  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

  • Draft Motion:

    BE IT RESOLVED THAT Council delegate the authority for hiring for the Accounts Payable/Receivable/Payroll position to ______.  

  • Draft Motion:

    BE IT RESOLVED THAT Council delegate the authority for hiring for the Tourism and Special Initiatives Intern to _______ . 

  • Draft Motion:

    WHEREAS a pump at the Temagami South Water Plant has failed and we require that a mounting bracket be fabricated and installed in order to remove the pump to ship out for repair; AND WHEREAS OCWA personnel have informed Public Works that it is very important to have this pump pulled out and sent away to be repaired because this could take upwards of 6 weeks or more to get repaired and if the other pump should fail in the meantime, we would not be able to backwash at the plant to make water; AND WHEREAS the Municipality has only one quote for this item, but this item is urgently needed to ensure continued operation of critical infrastructure; NOW THEREFORE BE IT RESOLVED THAT Council authorize the sole sourcing of this service as per the quote provided.

  • Draft Motion:

    WHEREAS the Economic Development Committee at its meeting of November 9th 2017  has reviewed and discussed a number of potential locations for the Municipality’s electronic signboard;  AND WHEREAS that committee has determined it best to recommend to Council that the signboard be installed temporarily in an easily accessible location to offer the opportunity to test the electronics, the suitability and the effectiveness of the sign;  THEREFORE BE IT RESOLVED THAT council direct staff to temporarily install the electronic signboard on the handrail on the northeast side of the Welcome Centre in order to determine its appropriateness as an informational sign.

  • Draft Motion:

    WHEREAS the municipality of Temagami’s boundaries stretch from Marten River to the south to James Lake to the North;  AND WHEREAS the Municipality of Temagami encompasses all of the telephones in area codes (237) Lake Temagami, (569) Temagami and 892 (Marten River);  AND WHEREAS in 1998 the Province of Ontario combined these three areas into one municipality, the Municipality of Temagami;  AND WHEREAS telecommunications among all three of these areas continue to be inexplicably assessed long distance charges;  NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Temagami direct staff to petition the CRTC, Bell, Bell Alliant, Ontera, the Province of Ontario, the Government of Canada and any other agencies involved in telecommunication oversight to make telephone calls among these three exchanges “local” calling by removing the long distance charges as they are all within the boundaries of the Municipality;  AND FURTHER THAT as North Bay and Temiskaming Shores are the two closest communities to Temagami and are heavily relied upon by residents of Temagami for all of their commercial activities, very notably banking, groceries and hospitals;  THEREFORE BE IT FURTHER RESOLVED that these agencies be petitioned to also include North Bay and Temiskaming Shores in Temagami’s local calling area.

  • Draft Motion:

    WHEREAS the Municipality of Temagami is facing a hearing and/or mediation at the Ontario Municipal Board due to an appeal from the TFN relating to a severance decision on two island locations;  AND WHEREAS the thrust of the TFN’s appeal rests on a gravesite being discovered on an island on Lake Temagami and on a concern that the Municipality has not properly consulted the mapping in the Municipality’s possession showing whether these two islands depict a moderate to high potential for heritage and cultural sensitivity;  AND WHEREAS the Municipality has consulted the mapping in its possession and has not found evidence indicating a cultural or heritage sensitivity on the sites in question;  THEREFORE BE IT RESOLVED that Council direct staff to formally request that the TFN share the maps which they may have access to which relate to the cultural or heritage sensitivity of these sites in order that we have the tools to deal effectively with the TFN’s concerns; and,  BE IT FURTHER RESOLVED THAT Council direct that staff formally request information from the owners of the property as to the results of their voluntary archaeological assessment on the sites;  AND BE IT FURTHER RESOLVED that in the absence of information being provided by either the TFN or by the owners of the property, that Council direct staff to make a motion to the Ontario Municipal Board that the TFN provide the mapping upon which they rely in their claim and that the property owners divulge the stage which the Archaeological Assessment that they volunteered to do has reached;  AND FURTHER BE IT RESOLVED THAT Council appoint an Ad Hoc Committee composed of the Chairs of PAC and the Committee of Adjustment, the Mayor (or the Mayor’s designate) and the Clerk to review the situation, to deal with this OMB Hearing proactively before the Municipality is engulfed in process and procedures which will not present the opportunity to speak to these issues in advance of a hearing, and to take proactive and appropriate actions and inform Council on a regular basis as to the progress of the OMB process as we move forward;  AND THAT the Municipality’s lawyer who is charged with defending the Municipality’s position regarding this appeal be invited to meet with Council in January in a question and answer period.

  • Draft Motion:

    BE IT RESOLVED THAT this meeting return to regular session at             p.m.

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