THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI

REGULAR COUNCIL MEETING

MERGED AGENDA

Meeting #:
Date:	Thursday, March 22, 2018 at 6:30 P.m. - 9:30 P.m.
Location:	Welcome Center

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Meeting Agenda dated March 22, 2018 be adopted as presented / amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

CLOSED SESSION

5.

ADOPTION OF MINUTES

5.1

Committee of the Whole Meeting - March 13, 2018 - DRAFT Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Committee of the Whole meeting held on March 13, 2018 be adopted as presented / amended.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/ PRESENTATIONS

7.1

Registered Delegations/ Presentations

7.2

Unregistered Presentations (Maximum 15 Minutes in Total- in accordance with rules in By-law)

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions as presented on the agenda.

8.1

Regular Council Meeting February 22, 2018 - Draft Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Regular Council meeting held on February 22, 2018 be adopted as presented.

8.2

Report 2018-007 TFD Feb 2018 (for information)

• Draft Motion:

  BE IT RESOLVED THAT Report 2018-007 Temagami  Fire Department  Report  for Feb 2018 be received for information.

8.3

Report 18-006 - Acting CAO Report

• Draft Motion:

  BE IT RESOLVED THAT Report 18-006 - Acting CAO Report be received for information.

8.4

OCWA - annual drinking water reports

• Draft Motion:

  WHEREAS the Ontario Clean Water Agency has prepared an Annual / Summary Report of the operation of the Municipality’s water treatment systems for Temagami North and South and the quality of the water as required by the Ontario’s Drinking-Water Systems Regulation (0. Reg. 170/03), made under the Safe Drinking Water Act in 2002; NOW THEREFORE BE IT RESOLVED THAT Council receive correspondence from Ontario Clean Water Agency (OCWA) dated February 27, 2016 regarding Temagami North & South Annual Reports; AND FURTHER THAT Council direct staff to post notice of said reports on the municipal website;
  AND FURTHER THAT Council direct staff to provide a copy of said reports, without charge, to every person who requests a copy as per Section 11 (7) of 0.Reg. 170/03, and to make the reports available for inspection by any member of the public at the Municipal Office during normal business hours as per Section 12.

8.5

Minister Gravel re meeting at ROMA

• Draft Motion:

  BE IT RESOLVED THAT Council receive the correspondence from Minister Gravel re meeting at ROMA; AND FURTHER THAT the Municipality  send a letter back to Minister Gravel to remind him of his commitment made at that meeting.  

9.

STAFF REPORTS

9.1

Items to be Considered Separately from Consent Agenda:

1.

REVISED Report 2018-007 - 2017 statement of remuneration and expenses

• Draft Motion:

  WHEREAS the Treasurer of the Municipality is required under Section 284 of the Municipal Act, 2001, as amended, to provide to Council by March 31st a statement of remuneration and expenses paid in the previous year to members of Council and others appointed by Council as detailed in the Act; THEREFORE BE IT RESOLVED THAT: Council acknowledge receipt of Report 2018-007 and accept the statement of remuneration attached thereto.

2.

Memo 2018-M-010 - Deem Completion for Application Z-17-01 - Geromaer Inc

• Draft Motion:

  BE IT RESOLVED THAT Council acknowledge receipt of Consent Application File No. C-17-04 & Zoning By-law Amendment Application File No. Z-17-01 – Geromaer Inc. and deems application Z-17-01 complete; AND FURTHER THAT Council receive Memo No. 2018-M- regarding the Statutory Public Meeting for Zoning By-law Amendment – Z-17-01 – 292 Fox Run; NOW THEREFORE BE IT RESOLVED THAT Council set the date and time for the statutory public meeting for Zoning By-law Amendment File No. Z-17-01 as Tuesday, April 17, 2018 at 5:30 p.m.

3.

Memo 2018-M-012 - Options for remote attendance in Procedure By-law

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2018-M-012 - Options for remote attendance in Procedure By-law; AND FURTHER THAT Council direct staff to draft an amendment to the Procedure By-law to provide for electronic participation in meetings from the direction given at the March 13, 2018 Committee of the Whole meeting; AND FURTHER THAT Council hereby gives notice of intent to consider an amendment to the Procedure By-law as required by section 21 of said by-law. 

4.

Memo 2018-M-013 - Backwash Pump

• Draft Motion:

  BE IT RESOLVED THAT Council receive memo 2018-M-013 regarding Backwash Pump at Temagami South Water Plant; AND FURTHER THAT Council authorize staff to purchase the backwash pump as quoted before the budget is passed due to the urgency of this.

10.

COUNCIL COMMITTEE REPORTS

10.1

Items to be Considered Separately from Consent Agenda:

1.

Memo 2018-M-014 - GGF recommendation re increases due to min wage increase

• Draft Motion:

  That Council receive Memo 2018-M-014 on behalf of the General Government and Finance Advisory Committee regarding Recommendation for Salary/Wages due to Impact of Minimum Wage Increase; AND FURTHER THAT Council direct that an increase be given phased in over ____ years.

2.

Memo 2018-M-011 - OMB Ad-Hoc Committee Terms of Reference

• Draft Motion:

  WHEREAS at the OMB Ad-hoc Committee meeting held on February 21, 2018 the Committee reviewed and revised the draft Terms of Reference prepared by staff; NOW THEREFORE BE IT RESOLVED THAT that Council receive Memo-2018-M-011 regarding the OMB Ad-Hoc Committee Terms of Reference; AND FURTHER THAT Council adopt the Terms of Reference as presented.

   

3.

Memo 2018-M-020 - GGF re Fit for Life

• Draft Motion:

  That Council receive Memo 2018-M-020 on behalf of the General Government and Finance Advisory Committee regarding Recommendation for Fit for Life Funding; AND FURTHER THAT Council direct that staff apply to amend the project to cover a full time contract for one year.

11.

ANNOUNCEMENTS AND VERBAL REPORTS FROM MAYOR AND COUNCILLORS

12.

CORRESPONDENCE

12.1

Items to be Considered Separately from Consent Agenda (from CoW):

1.

Township of Norwich Resolution regarding Ontario Building Code Amendments

• Draft Motion:

  BE IT RESOLVED THAT Council  receive  correspondence  from  the Township of Norwich asking for support of their Resolution regarding the Ontario Building Code Amendments; AND FURTHER  THAT Council send a letter of support..

1.

Accompanying Memo 2018-M-016

12.2

Items to be Considered Separately from Consent Agenda (New Items)

1.

Temagami and District Chamber of Commerce Information Centre Update

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from the Temagami and District Chamber of Commerce regarding Information Centre Update; AND FURTHER THAT

2.

Steve Simpson UDT Diving regarding R1 R2 Zoning List Interpretation

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from Steve Simpson UDT Diving regarding R1 R2 Zoning List Interpretation; AND FURTHER THAT

1.

Accompanying Memo 2018-M-015 PAC recommendation

3.

Industry Canada - FedNor Funding for Economic Development Projects

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from Industry Canada - FedNor Funding for Economic Development Projects; AND FURTHER THAT

4.

Temagami Community Foundation Donation Request for Fundraiser in the City

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from the Temagami Community Foundation regarding Donation Request for Fundraiser in the City; AND FURTHER THAT

5.

Daniels Facility of the University of Toronto Letter requesting the use of the Theatre

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from Daniels Facility of the University of Toronto Letter requesting the use of the Theatre; AND FURTHER THAT

6.

Building Ties Temiskaming regarding 2018 Lake Tour Passport Contribution

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from Building Ties Temiskaming regarding 2018 Lake Tour Passport Contribution; AND FURTHER THAT Council authorize a contribution of $500 for the 2018 passport project.

7.

Ontario Trillium Foundation Grow Grant Due May 16, 2018 and webinars and Workshop Schedules

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from Ontario Trillium Foundation Grow Grant Due May 16, 2018 and webinars and Workshop Schedules; AND FURTHER THAT

8.

Association of Municipalities of Ontario Main Street Revitalization Funding Update

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from the Association of Municipalities of Ontario regarding Main Street Revitalization Funding Update for information. 

9.

Temiskaming Art Gallery Benjamin Chee Chee Exhibition February 26 to April 20, 2018

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from the Temiskaming Art Gallery regarding Benjamin Chee Chee Exhibition February 26 to April 20, 2018 for information. 

10.

Ministry of Municipal Affairs Planning Act Regulations related to Building Better Communities - Conserving Watersheds Act, 2017

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from the Ministry of Municipal Affairs Planning Act regarding Regulations related to Building Better Communities for information. 

11.

Environment and Land Tribunals Ontario Confirmation of Hearing Room Arrangements Case No PL171041 and PL171040

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from Environment and Land Tribunals Ontario regarding Confirmation of Hearing Room Arrangements Case No PL171041 for information.

13.

BY-LAWS

14.

APPROVED MINUTES OF COMMITTEE MEETINGS

• Draft Motion:

  BE IT RESOLVED THAT the minutes of the Advisory Committees and Local Boards that have been submitted for Council’s consideration be received and listed in the minutes of this meeting.

14.1

General Government and Finance January 11, 2018 - Draft Minutes

14.2

Draft Public Works Minutes February 6, 2018 doc

15.

UNFINISHED BUSINESS

16.

NEW BUSINESS

17.

NOTICES OF MOTION

18.

CONFIRMATION BY-LAW

18.1

By-law 18-1342, being a by-law to confirm the proceedings of Council.

• Draft Motion:

  BE IT RESOLVED THAT By-law 18-1342, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 22nd day of March; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

19.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at       p.m.