THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI

REGULAR COUNCIL MEETING

AGENDA

Meeting #:
Date:	Thursday, November 23, 2017 at 6:30 P.m. - 7:00 P.m.
	Thursday, November 23, 2017 at 6:30 P.m. - 9:30 P.m.
Location:	Welcome Center

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PLEASE NOTE: THE CLOSED SESSION WILL COMMENCE AT 6:30 AND THE OPEN SESSION WILL COMMENCE AT 7:00 pm.  

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Meeting Agenda dated November 23, 2017 be adopted as presented / amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

CLOSED SESSION

• Draft Motion:

  BE IT RESOVED THAT this Regular Council meeting proceed in camera at             p.m., under section 236 of the Municipal Act. 2001 as amended, in order to address matters pertaining to subsections: (2)(d) Labour relations or employee regarding hiring for the Treasurer position; and (2)(f) The receiving of advice that is subject to solicitor/client privilege, including communications necessary for that purpose regarding a legal opinion on an appeal to the OMB.

5.

ADOPTION OF MINUTES

5.1

Draft Minutes of the Council in Committee of the Whole Meeting held on November 14 ,2017

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Committee of the Whole meeting held on November 14, 2017 be adopted as presented / amended.

5.2

Draft Minutes of the Special Council Meeting held on November 14, 2017 at 3:00 pm

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on November 14, 2017 be adopted as presented / amended.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/ PRESENTATIONS

7.1

Registered Delegations/ Presentations

1.

Presentation by Paul Ouimette and Laura Imhoff of NEOne regarding Update on NEOnet initiatives.

• Draft Motion:

  BE IT RESOLVED THAT the Presentation by Paul Ouimette and Laura Imhoff of NEOne regarding Update on NEOnet be received.

7.2

Unregistered Presentations (Maximum 15 Minutes in Total - per Procedure By-law)

8.

CONSENT AGENDA ITEMS

8.1

Report 2017-045 - Marten River Fire Department October 2017

• Draft Motion:

  To receive for information.

8.2

Temagami Lakes Association Request re  Invasive Species Awareness Billboard

• Draft Motion:

  To receive the correspondence and send a letter to thank the TLA for doing this and inform them that Council would prefer that they put the sign somewhere on the Lake Temagami Access Road rather than at a specific landing. 

8.3

Nimkie Mining offer to donate Mining Display Items

• Draft Motion:

  To receive the correspondence and send a letter to Randy Becker to thank him very much for the donation, to accept it, and to explain that we would like to store it until we can find a proper place and manner to display it, and that Council will commit to deciding where to display it within the next 6 months. 

8.4

Ministry of Transportation Update on Temagami Corridor Snow Maintenance Programs

• Draft Motion:

  To receive the correspondence and to send a letter to MTO to express Council's concern over the poor road conditions during the recent snowstorm despite using this liquid.

8.5

Association of Municipalities of Ontario Province Releases New Action Plan for Seniors

• Draft Motion:

  To receive the correspondence and refer it to the MOU Committee.

8.6

Ministry of Finance Framework to govern lawful use and retail distribution of non-medical cannibis

• Draft Motion:

  To receive the correspondence and to send a letter to ask the Ministry to consider putting a cannabis store in Temagami. 

8.7

DRAFT Minutes of Special Council Meeting held October 23, 2017

• Draft Motion:

  To adopt the minutes as presented.

8.8

Draft Minutes of the Special Council Meeting held October 26, 2017

• Draft Motion:

  To adopt the minutes as presented.

8.9

Draft Minutes of the Regular Council Meeting held October 26, 2017

• Draft Motion:

  To adopt the minutes as presented.

8.10

DRAFT Minutes of the Special Council Meeting held October 31, 2017

• Draft Motion:

  To adopt the minutes as presented.

9.

STAFF REPORTS

9.1

Items to be Considered Separately from Consent Agenda:

1.

Report 2017-044 - Property Request re 41 Goward Ave.

• Draft Motion:

  WHEREAS the Municipality of Temagami has received a letter from Mr. Black inquiring about purchasing two lots abutting his property; AND WHEREAS at the regular Council meeting held on October 26, 2017 Council directed staff to prepare a report including information on whether lots merge on title in this plan of subdivision; NOW THEREFORE BE IT RESOLVED THAT Council receive Report No. 2017-044 regarding the information on whether lots merge on title in Reference Plans; AND FURTHER THAT Council direct staff to notify Mr. Black that Council is not interested in selling these properties at this time.

2.

Report 2017-046 Temagami Fire Department Report for Oct 2017

• Draft Motion:

  BE IT RESOLVED THAT Report 2017-046 be received for information.

10.

COUNCIL COMMITTEE REPORTS

10.1

Items to be Considered Separately from Consent Agenda:

1.

Memo 2017-M-103 - PAC re Second Units

• Draft Motion:

  WHEREAS the Committee of Adjustment passed Resolution 17-46 at their October 30, 2017 meeting, that the Committee of Adjustment recommends to Council that any correspondence related to any application that ends up at the Ontario Municipal Board hearing be provided to the Committee of Adjustment, once the process is complete; NOW THEREFORE BE IT RESOLVED THAT Council received Memo 2017-M-105; AND FURTHER THAT Council adopt the recommendation of the Committee of Adjustment regarding any and all correspondence be provided to the Committee of Adjustment.

11.

ANNOUNCEMENTS AND VERBAL REPORTS FROM MAYOR AND COUNCILLORS

12.

CORRESPONDENCE

12.1

Items to be Considered Separately from Consent Agenda:

1.

Township of Montague and supporting Municipalities Resolutions regarding Bill 148 and Additional Information on Bill 148

2.

Temagami Police Services Board Letters to Minister Lalonde, Mayor and Council and a Resolution

• Draft Motion:

  Whereas the continuance of a Section 10 Police Services Board is a priority to the Municipality of Temagami; and

  Whereas the Ministry of Community Safety and Correctional Services has advised the Ontario Association of Police Services Boards that it will be introducing a new/revised Police Services Act in the Provincial Legislature during the 2017 Fall Session; and

  Whereas it is anticipated that the new Police Services Act may recommend the establishment of one (1) Police Services Board per OPP Detachment; and

  Whereas the Temiskaming Detachment of the Ontario Provincial Police services 17 municipalities, each with its own unique policing issues and circumstances; and

  Whereas the Municipality of Temagami has a major component of seasonal residents, along with a large inland waterway for policing as well as the Trans-Canada Highway (Hwy 11) runs from one end to the other end entire municipality and a vast forested area serviced by the Temiskaming Ontario Provincial Police Detachment; and

  Whereas the Temagami Police Services Board believes it is extremely important to maintain its own Police Services Board in order to maintain the excellent Specialized Policing currently being administered to its very unique community policing issues.

  Now therefore be it resolved that the Council of the Municipality of Temagami hereby petitions the Minister of Community Safety and Correctional Services to ensure that the Municipality of Temagami will be able to maintain its own Police Services Board under the provisions of the new/revised Police Services Act and not be required to participate in an amalgamated Board.

3.

Tillsonburg and East Zorra-Tavistock in Support of Oxford People Against Landfill.

• Draft Motion:

  BE IT RESOLVED THAT Council receive the correspondence from Tillsonburg and East Zorra-Tavistock in Support of Oxford People Against Landfill; AND FURTHER THAT the Municipality of Temagami send a letter of support.

13.

BY-LAWS

None.

14.

APPROVED MINUTES OF COMMITTEE MEETINGS

• Draft Motion:

  BE IT RESOLVED THAT the minutes of committees and local boards that have been submitted for Council's consideration be received and listed in the minutes of this meeting. 

14.1

DRAFT Minutes of the General Government and Finance Advisory Committee Meeting held on November 13, 2017

14.2

Minutes of the Public Works and Water Advisory Committee meeting held October 3, and Draft Minutes of November 14, 2017

14.3

Temagami Police Services Board Minutes September 13, 2017

15.

UNFINISHED BUSINESS

15.1

Memo 2017 M 098 - Lake Temagami Access Point Upgrades

Motions 17-651 and 17-652 deferred from the October 26 regular meeting:

"BE IT RESOLVED that Council receive memo 2017-M-098;  AND FURTHER THAT Council adopt the recommendation of the Public Works & Water Advisory Committee that Council direct the CAO to designate a staff member to lead the Lake Temagami Access Point upgrades."  and proposed amendment: "BE IT RESOLVED THAT the motion be amended to add: "AND FURTHER THAT Council direct that ____ be the designated staff member."

16.

NEW BUSINESS

None.

17.

NOTICES OF MOTION

17.1

Motion by Councillor Burrows regarding Education for Council regarding the TFN Land Code 

• Draft Motion:

  Be it resolved that the Council of the Municipality of Temagami send a letter to the Temagami First Nation to request that David Laronde attend a special council meeting in Temagami to educate Council regarding the Land Code; and further that the Council of the Municipality of Temagami be kept informed of any changes concerning the Land Code and the effects it may have on our citizens.

17.2

Motion by Councillor O'Mara regarding Old Docks at Breakwall

• Draft Motion:

  Be it resolved that Council approve the recommendation from the LTAPP Committee to install 4 of the older docks on the new Contractor Break-wall to be used as a loading /drop off area and to provide residents living on the Lake an area to get off the ice during break up. 

17.3

Motion by Councillor Prefasi regarding Recreation Staff

• Draft Motion:

  WHEREAS the arena attendant/public works position which was vacant has now been filled and consists of a part time position; AND WHEREAS the vacant position of full time Recreation Coordinator/Facility Operator has not yet been filled; BE IT RESOLVED THAT Council revise the direction previously given regarding these positions and direct that the part time Public Works Equipment Operator/Arena Attendant position be designated as full time; AND THAT the position of Facility Operator/Recreation Coordinator not be filled at this time; AND THAT the Facility Operator/Recreation Coordinator position be reviewed by Parks and Recreation and General Government and Finance during the early part of 2018.

18.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 17-1378, being a by-law to confirm the proceedings of the Council of The Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 23rd day of November 2017; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

19.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at       p.m.