WHEREAS approximately $50,000 grant of an approved $100,000 grant from the Federal Government for repairs and painting of the Tower was lost; AND WHEREAS a number of questions have arisen about the Tower Project, regarding items, among others, such as: the tendering process, the eventual use of, and loss of part of a Federal grant, the unused product at the end of the repairs and painting, the contractor’s charges for time lost and for extras, the extent of, and final inspection of, the repairs on the Tower before painting began and the effects of overspraying in the area of the Tower due to the lack of use of any type of shroud; THEREFORE BE IT RESOLVED that Council direct staff to provide Council with a comprehensive report for the public on all aspects of the Tower Project, including but not limited to:
- Council resolutions and details surrounding the awarding, and the process followed in the eventual use of the grant of $100,000 to the Municipality for work on the Tower;
- Council resolutions and details pertaining to the original RFP of approximately 3 years ago and the decisions about awarding of the final contract for the Tower Project to a contractor without re-tendering the contract;
- Council resolutions and details pertaining to the Municipality’s RFP’s and contracts for the two engineering reports on the Tower;
- A timeline with details tracking the Tower Project from the time of the budgeting process in 2015 to the grant application, the eventual use of grant funds, the RFP’s and any quotes received for the Project or parts thereof, to the awarding of the contract;
- Details of the repair work done by certified welders on parts of the Tower, as required in the engineering reports, before the painting of the Tower began;
- An accounting of the cost of any and all peripherals such as the gate and the cost of Public Works repairs on any part of the Tower during the painting process;
- A spreadsheet breaking down the total cost to the taxpayers of the Municipality, with full details, for both engineering reports and for all of the work done on the Tower, including all extras;
- A record of the amount of sandblasting material and paint that were purchased and how much was actually used and a record of the disposition of any unused portions of paint and material;
- An estimate for the contracting of an in-depth scan of metal stress on the Tower, as a safety measure that has been requested on more than one occasion in the past two years by Parks and Recreation due to the Tower’s two decades of operation since construction.