THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

Thursday, December 10, 2020 at 6:30 P.m. - 9:30 P.m.

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

---

1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated 10th of December, 2020 be adopted as presented/amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

DRAFT Special Council Meeting - October 29, 2020 18:00

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on October 29th, 2020 - 1800 be adopted as presented/amended.

5.2

DRAFT Regular Council Meeting - November 19, 2020

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Regular Council Meeting held on November 19, 2020 be adopted as presented/amended.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

1.

David Wilfong

RE: 50' Canoe

• Draft Motion:

  BE IT RESOLVED THAT Council receive a presentation from D. Wilfong regarding the 50' Canoe.

2.

Ontario Clean Water Agency (OCWA)

RE: Additional Sampling Requirements

• Draft Motion:

  BE IT RESOLVED THAT Council receive the presentation from V. Legault and S. Lemieux from Ontario Clean Water Agency (OCWA) regarding the additional sampling requirements.

7.2

Invited Presentations

7.3

Registered Delegations - Without Presentations

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions presented on the agenda.

8.1

Staff Report(s) for Information:

8.2

Correspondence for Information:

Hard copies of all correspondence for information is available at the Municipal office on request. The information items have been circulated to Council prior to the meeting.

• Draft Motion:

  BE IT RESOLVED THAT correspondence items numbered: 8.2.1 to 8.2.3 on this agenda be received by Council for information and be noted, filed, and recorded in the minutes of this meeting;

1.

Ontario Power Generation

RE: Building A Brighter Tomorrow Our Climate Change Plan
(Document available on the Municipal Website)

2.

Ministry of Natural Resources and Forestry

RE: Letter from John Yakabuski

3.

Ministry of Municipal Affairs and Housing

RE: Letter from Deputy Minister, Kate Manson-Smith

8.3

Minutes of Local Boards & Committee:

• Draft Motion:

  BE IT RESOLVED THAT Council receive Minutes of Local Board and Committee Meetings for Information.

1.

Memorandum of Understanding Committee - September 2020 Minutes

2.

Memorandum of Understanding Committee - November 2020 Draft Minutes

3.

Community Recreation and Events Committee - November 2020 Draft Minutes

4.

Temagami Polices Services Board - August 2020 Minutes

5.

Temagami Polices Services Board - November 2020 Draft Minutes

6.

Whispering Pines Cemetery Board - November 2020 Draft Minutes

7.

Board of Management of Au Château - October 2020 Minutes

8.

Temagami Public Library Board - October 2020 Minutes

9.

STAFF REPORTS

9.1

Temagami Fire Department Report - November, 2020

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from Temagami Fire Department for the month of November, 2020.

9.2

Marten River Fire Department - October, November Reports

• Draft Motion:

  BE IT RESOLVED THAT Council receive the reports from Marten River Fire Department for the month of October and November, 2020.

9.3

Public Works Department - November Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from Public Works Department for the month of November, 2020.

9.4

2020-M-175 Treasurer Administrator Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Treasurer/Administrator’s report dated November 19, 2020.

9.5

2020-M-176 Variance Report - November, 2020

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Variance Report for November.

9.6

2020-M-181 2021 Budget Update

• Draft Motion:

  BE IT RESOLVED THAT Council receive the 2021 Budget planning update received on December 10, 2020.

9.7

2020-M-177 2021 Meeting Dates

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the meeting schedule for 2021 as presented.

9.8

2020-M-178 OCWA Quarterly Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from OCWA for the July 1, 2020 to September 30m 2020 period for information.

9.9

2020-M-179 COLA for 2020

• Draft Motion:

  BE IT RESOLVED THAT Council approve a cost of living adjustment effective January 1, 2020 of 0.7%;

  AND FURTHER THAT Council directs Staff to update the appropriate Schedule to the HR Policy to reflect this adjustment.

9.10

2020-M-180 Natural Wildfire Preparedness Day - FireSmart Canada

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to apply for the National Wildfire Community Preparedness Day through the Ministry Resources and Forestry.

9.11

2020-M-186 Plans Implementation - Next Steps and Timing

• Draft Motion:

  BE IT RESOLVED THAT Council receive the 2021 Budget planning update received on December 10, 2020.

9.12

2020-M-187 Canoe Project

• Draft Motion:

  BE IT RESOLVED THAT Council authorize Deputy Mayor Dwyer to coordinate with the other parties associated with the 50’ foot canoe project and bring an draft action plan to Council.

9.13

2020-M-190 Temagami Memorial Park Proposal

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to conduct further research to find a suitable alternative to a parking area or Memorial Park for the town core of Temagami;

  AND FURTHER THAT Staff report back to Council at a future meeting with the recommendations.

9.14

2020-M-191 Residential and Industrial Properties - MNRF

• Draft Motion:

  BE IT RESOLVED THAT Council direct staff to commence the process of acquiring Crown Lands from The Ministry of Natural Resources and Forestry;

  AND FURTHER THAT Staff provide regular updates and information to Council regarding the process,
  as it becomes available.

10.

COUNCIL COMMITTEE REPORTS

11.

ANNOUNCEMENTS - MAYOR AND COUNCIL

12.

CORRESPONDENCE

12.1

Action Correspondence

1.

2020-M-182 Temagami Polices Services Board - Request

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to grant access to OPP upon their request for security tape footage from the cameras located at the Temagami Access Road Mine Landing;

  AND FURTHER THAT Council direct Staff to erect appropriate signage in the surveillance area.

2.

2020-M-183 Temagami Non Profit Housing Corporation - Request

• Draft Motion:

  BE IT RESOLVED THAT Council accept with regret the resignation of Sherry Larochelle from the Board of the Temagami Non-Profit Housing (TNPHC);

  AND FURTHER THAT Council endorse the appointment of Debby Renaud to fill the Board Vacancy.

3.

2020-M-184 Correspondence, Bill 213

• Draft Motion:

  BE IT RESOLVED THAT Council endorse Bill 213, the Canada Pharmacare Act;

  AND FURTHER THAT Council directs Staff to communicate this endorsement appropriately.

4.

2020-M-185 Living Temagami - Rent Request

• Draft Motion:

  BE IT RESOLVED THAT Council waive rental charges for the Train Station as a result of altered business plans due to COVID-19;

  AND FURTHER THAT Council directs Staff to ‘fund’ this lost revenue from use of Phase 1 COVID-19 Funding.

5.

2020-M-188 Living Temagami - Winter Solstice Request

• Draft Motion:

  BE IT RESOLVED THAT Council approve the request from Living Temagami to proceed with their holiday events on Municipal Property in accordance with the guidelines indicated below.

6.

2020-M-189 Temagami First Nation - FedNor - EDO - Letter of Support

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to prepare and send a letter in support of Temagami First Nation’s Funding application to FedNor for an Economic Development Officer.

12.2

Resolution from Other Municipalities

13.

BY-LAWS

13.1

19-1485 Municipal Land Use By-Law

• Draft Motion:

  BE IT RESOLVED THAT By-Law 19-1485, being a by-law to establish the Municipal Land Use Permits on Municipally Owned Land, be taken as read a third time and finally passed this 10th day of December, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.2

20-1535 Building Services Contract By-Law

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1533, being a by-law to adopt an Agreement between the City of Temiskaming Shores and the Municipality of Temagami for Chief Building Official and Building Inspector Services, be taken as first read a second and third time and finally passed this 10th day of December, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

14.

COMMITTEE MEETINGS

15.

UNFINISHED BUSINESS

15.1

2020-M-173 Handling Frivolous and Vexatious Complaint Policy

• Draft Motion:

  BE IT RESOLVED THAT Council approve the draft policy, as amended;

  AND FURTHER Staff be directed to prepare a By-Law to entrench the policy for Council’s consideration.

15.2

2020-M-192 Christmas Gift

• Draft Motion:

  BE IT RESOLVED THAT Council support the Ad Hoc Committee and recommend that all full time employees be granted a $100.00 Christmas Bonus Cheque and that all part time employees be granted a $50.00 Christmas Bonus Cheque;

  AND FURTHER THAT A Christmas Card from a Local Artist be given to the employee’s wishing them a Merry Christmas.

15.3

2020-M-193 Ad Hoc Committee Temagami Dry

• Draft Motion:

  BE IT RESOLVED THAT Council authorize the Mayor to form an ad hoc Committee to provide recommendations on the future use of the Temagami Dry trademark and product lines and other general trademark items;

  AND FURTHER THAT the size and composition of this ad hoc Committee can be determined by the Mayor based on the circumstances.

16.

NEW BUSINESS

17.

NOTICE OF MOTION

18.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

19.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1536, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 10 day of December, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

20.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.