THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI

REGULAR COUNCIL MEETING

AGENDA

Meeting #:
Date:	Thursday, November 22, 2018 at 6:30 P.m. - 9:30 P.m.
Location:	Welcome Center

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  ​BE IT RESOLVED THAT the Regular  Council Meeting Agenda dated November 22, 2018 be adopted as presented / amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

CLOSED SESSION

5.

ADOPTION OF MINUTES

5.1

18-11-13 - Special Council Meeting November 13, 2018 - DRAFT Minutes

• Draft Motion:

  ​BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on November 13, 2018 be adopted as presented.

5.2

18-11-13 - Committee of the Whole Meeting November 13, 2018 - DRAFT Minutes

• Draft Motion:

  ​BE IT RESOLVED THAT the Minutes of the Committee of the Whole Council Meeting held on November 13, 2018 be adopted as presented.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/ PRESENTATIONS

7.1

Registered Delegations/ Presentations

1.

Teleconference Presentation from Xplornet

• Draft Motion:

  BE IT RESOLVE THAT Council receive the presentation from Xplorrnet.

2.

Presentation from Gerry Gooderham Elders Project

7.2

Unregistered Presentations (Maximum 15 Minutes in Total- in accordance with rules in By-law)

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions as presented on the agenda.

8.1

Regular Council Meeting Minutes October 18, 2018

• Draft Motion:

  ​BE IT RESOLVED THAT the Minutes of the Regular Council Meeting held on October 18, 2018 be adopted as presented.

8.2

Memo - 2018-M-065 - 2018 Forest Fire Emergency After Action Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2018-M-065 and accompanying 2018 Forest Fire Emergency After Action Report; AND FURTHER THAT Council supports the report's recommendations in principle; AND FURTHER THAT Council directs the Emergency Management Program Committee (EMPC) to develop a Corrective Action Plan (CAP) for Council's consideration and approval.

8.3

11715 - Temagami Canoe Festival Request for Support for the Temagami Canoe

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from the Temagami Artistic Collective dated October 19, 2018 regarding a request for support for the Temagami Canoe Festival 2019; AND FURTHER THAT Council authorize their requests subject to the payment of Fees for the equipment funded by the Ontario Trillium Foundation (OTF) as per our fee by-law in accordance with the Municipality's agreement with the OTF to charge for the use of this equipment.

8.4

11716 - Temagami Artistic Collective Venue rental fees 2 year Agreement Renewal

• Draft Motion:

  WHEREAS the Municipality of Temagami and the Temagami Artistic Collective have entered into agreements since 2010 for reduced rental rates in order to promote arts and culture in Temagami; AND WHEREAS the most recent Letter of Understanding will expire on December 31, 2018; AND WHEREAS the Council of the Municipality deems it desirable to renew the Letter of Understanding for an additional 2 years, but with the donation amount changed to include the full amount of the rental fee for up to five (5) performances a year at the Bunny Miller Theatre; NOW THEREFORE BE IT RESOLVED THAT Council authorize and direct staff to prepare and execute said Letter of Understanding.

8.5

11712 - Temagami Community Market Request for Donation for the Christmas Bazaar

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from the Temagami & Community Market dated October 16, 2018; AND FURTHER THAT Council direct staff to purchase a Hugh McKenzie painting with a value of up to $150 as a donation to the Christmas Bazaar Silent Auction.

8.6

11724 - Temagami Community Foundation req. to permit ticket sales within Municipal

• Draft Motion:

  ​BE IT RESOLVED THAT Council receive correspondence from the Temagami Community Foundation dated October 24,2018; AND FURTHER THAT Council endorse the ticket sales within the Municipal Boundary.

8.7

11722 - Tri-Town Sno Travellers & Club Echo Lake Temagami Trails Extension Proposal

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from Tri-Town Sno Travellers & Club Echo dated October 30, 2018 regarding the request for support for the trail preparation and equipment; AND FURTHER THAT Council support the Tri-Town Sno Travellers efforts to re-open the River Valley and Red Squirrel Trails; AND FURTHER THAT Council endorse the application through the Trillium Foundation.

   

8.8

Items for Information

• Draft Motion:

  BE IT RESOLVED THAT  items numbered:  8.8.1 to 8.8.3 on this agenda be received by Council for information and be noted, filed, and recorded in the minutes of this meeting; AND FURTHER THAT the minutes of the Advisory Committees and Local Boards that have been submitted for Council’s consideration be received and listed in the minutes of this meeting.

1.

Report 2018-024 - Temagami Fire Department Monthly Report - September, 2018

2.

Report 2018-025 - Temagami Fire Department Monthly Report - October, 2018

3.

Memo 2018-M-067 - Treasurer Administrator Memo

4.

Public Works and Water held on October 31, 2018 - DRAFT Minutes

5.

Protection to Persons and Property Advisory Committee - October 31, 2018 - DRAFT Minutes

9.

STAFF REPORTS

9.1

Items to be Considered Separately from Consent Agenda:

1.

Report 2018-026 - Train Station Draft Lease

• Draft Motion:

  BE IT RESOLVED THAT Council receive Report 2018-026 regarding the Train Station lease; AND FURTHER THAT Council rescinding resolution 17-239 establishing the rent for the Train Station at $1600 per month plus utilities; AND FURTHER THAT Council establish a reasonable rent, including an allowance for utilities for each area of the Temagami Train Station to be leased; AND FURTHER THAT Council approve the draft lease and direct Staff as to which area should be leased to which group; AND FURTHER THAT Council establish a maximum ‘donation in kind’ to be considered when offering a lease for a lower amount than the reasonable rent determined; AND FURTHER THAT, once signed, Council directs Staff to prepare By-Laws to approve the leases for Council’s consideration.

• Draft Motion:

  WHEREAS the Municipality of Temagami has resolved that Living Temagami be awarded the Expression of Interest for the Temagami Train Station; AND WHEREAS Living Temagami has been without a lease for the past 16 months; THEREFORE BE IT RESOLVED that the Municipality of Temagami and Living Temagami enter into an agreement for     _____ years to lease the Train Station at a minimum rate of $250.00 per month; AND FURTHER THAT the Chamber of Commerce receive office space on the main floor at a rate of $200.00 per month, payable to living Temagami, with the total amount of $450.00 being returned to the Municipality monthly; AND FURTHER THAT the $9000.00 that has been used to support the Chamber of Commerce be retained by the Municipality to cover the cost of utilities; AND FURTHER THAT 10% of income generated from short term rental of space for events and a further 10% of income from commissions from artists paid to Living Temagami be returned to the Municipality each quarter; AND FURTHER THAT The Municipality retain control of the Temagami Information Center and work with the leaseholder to have the Municipality's Information Center open 7 days per week with the Chamber of Commerce contributing three days per week and Living Temagami contributing four days per week, or in any other combination of days mutually agreed upon; AND FURTHER THAT Living Temagami and the Chamber of Commerce shall provide financial statements for the prior year at the end of January each year to determine the amount of rent to be paid on a yearly basis.

2.

Report 2018-027 - Home Occupation Matters

• Draft Motion:

  BE IT RESOLVED THAT Council receive Report 2018-027; AND FURTHER THAT Council choose Option 2 and direct Staff to act accordingly; AND FURTHER THAT Council direct Staff to defer starting the process to change wording in the Comprehensive Zoning By-Law until the earlier of either the Official Plan update has been completed and approved or an Ad-Hoc Committee is formed to work with our Planning Consultant to review the Comprehensive Zoning By-Law in its entirety.

3.

Memo 2018-M-066 - Municipal Property sales and Cost for Survey

• Draft Motion:

  WHEREAS Council passed Motion No. 18-315 at the July 26, 2018 Regular Council meeting regarding the execution and completion of an encroachment agreement with the proponent Mr. Hamel; AND WHEREAS a survey is required in order for the encroachment agreement to be a registered document on the tile of the property; NOW THEREFORE BE IT RESOLVED THAT Council receive Memo 2018-M-066 regarding Municipal Property sales and cost for survey; AND FURTHER THAT Council directs Staff to share the cost of the survey at a split of 80% to the Municipality and 20% to the proponent.

• Draft Motion:

  WHEREAS Council accepted Mr. Black's offer to purchase at the July 26, 2018 Regular Council meeting regarding property known as Lot 198; AND WHEREAS during the review process of this purchase Lot 198 is on an unregistered reference plan; AND WHEREAS for completion of this sale a survey is required; NOW THEREFORE BE IT RESOLVED THAT Council receive Memo 2018-M-066 regarding Municipal Property sales and cost for survey; AND FURTHER THAT Council waives the cost for this survey only.

4.

Memo 2018-M-068 - Road Closure - Santa Parade - 2018

• Draft Motion:

  BE IT RESOLVED THAT Council of the Municipality of Temagami acknowledges receipt of Memo 2018-M-068 regarding road closures for the 2018 Santa Claus Parade to be held on Saturday December 8,2018. Commencing at the lagoon the parade will travel on O’Connor Drive, cross Highway 11North to Wildflower Avenue in Temagami and finish at the grocery store parking lot; AND FURTHER THAT Council consider a by-law to allow for the temporary closure of O’Connor Drive and Wildflower Avenue in Temagami, on December 8, 2018 for 1/2 hour between 5:00 p.m. – 7:00 p.m. and the temporary closure of Highway 11 North for 15 minutes. Specific times to be determined.

   

10.

COUNCIL COMMITTEE REPORTS

10.1

Items to be Considered Separately from Consent Agenda:

11.

ANNOUNCEMENTS AND VERBAL REPORTS FROM MAYOR AND COUNCILLORS

12.

CORRESPONDENCE

12.1

Items to be Considered Separately from Consent Agenda:

13.

BY-LAWS

13.1

Items to be Considered Separately from Consent Agenda:

1.

By-Law 18-1420  Road closure for 2018 Santa Parade

• Draft Motion:

  BE IT RESOLVED THAT By-law 18-1420, being a by-law to allow the temporarily close portions of streets in the Municipality of Temagami for the 2018 Santa Claus Parade of Lights be taken as read second and third time and finally passed this 22nd day of November, 2018; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

2.

By-Law 18-1421 Landfill Attendant Contract Strathy and Sisk

• Draft Motion:

  BE IT RESOLVED THAT By-law 18-1421, being a by-law to authorize the Mayor and Treasurer/Administrator to execute a Landfill Attendant contract for the Strathy and Sisk Landfill Sites be taken as read second and third time and finally passed this 22nd day of November, 2018; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

   

3.

By-Law 18-1422 Landfill Contract Briggs and LTAPTS

• Draft Motion:

  BE IT RESOLVED THAT By-law 18-1422, being a by-law to authorize the Mayor and Treasurer/Administrator to execute a Landfill Attendant contract for the Briggs Landfill site and the Lake Temagami Access Point Transfer Station be taken as read second and third time and finally passed this 22nd day of November, 2018; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

4.

By-Law 18-1423 - Landfill Welcome Centre & dump wagons

• Draft Motion:

  BE IT RESOLVED THAT By-law 18-1423, being a by-law to authorize the Mayor and Treasurer/Administrator to execute a contract to empty the dump wagons at the Lake Temagami Access Point and the Welcome Centre Transfer station including attending the Welcome Centre Transfer Station be taken as read second and third time and finally passed this 22nd day of November, 2018; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

   

14.

APPROVED MINUTES OF COMMITTEE MEETINGS

15.

UNFINISHED BUSINESS

16.

NEW BUSINESS

17.

NOTICES OF MOTION

18.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 18-1424 , being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 22nd day of November, 2018; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

19.

ADJOURNMENT

• Draft Motion:

  ​BE IT RESOLVED THAT this meeting adjourn at                  p.m.