THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

Thursday, January 09, 2025 at 6:30 P.m. - 9:30 P.m.

Main Level Chambers

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL / ANNOUNCEMENTS & STATEMENTS FROM MEMBERS

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated January 9, 2025 be adopted as presented.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

Council met in Closed Session on December 18, 2024 and discussed matters pertaining to:

Service Restrictions on members of the public

Identifiable individuals regarding committee members

an offer to sell lands

legal matters regarding Temagami Barge and a C&M Trust Fund.

FOI requests.

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

December 12, 2024 - Regular Council Meeting - Minutes DRAFT

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the Meeting Minutes from the December 12, 2024 Regular Council Meeting, as presented. 

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

1.

THU Delegation Rqst. - Community Safety and Well-Being plan

• Draft Motion:

  BE IT RESOLVED THAT Council receive the presentation by Jeff Manners from the Timiskaming Health Unit, regarding the Community Safety and Well Being Plan.

7.2

Invited Presentations

7.3

Registered Delegations - Without Presentations

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda items, as presented.

  8.1 Staff Reports for Information

  8.2 Correspondence for Information

  8.3 Minutes of Local Boards & Committees 

8.1

Staff Report(s) for Information:

1.

2025-M-001 - District of Nipissing Housing Targets Report - Municipality of Temagami

2.

2025-M-002 - 2025 Revised OPP Municipal Policing Billing Statement

3.

2025-M-003 - Reporting and Legal Compliance for Ombudsman Inquiries

4.

2025-M-004 - Proposed Municipal Accountability Act -2024

5.

2025-M-005 - Highway 11 Pilot Project for a 2+1 Roadway Model Public Information Centre

6.

2025-M-006 - 2025 MPAC Municipal Levy

7.

2025-M-007 - MRFD Monthly Report - November 2024

8.

2025-M-008 - MRFD Monthly Report - December 2024

9.

2025-M-009 - TFD Monthly Report - December 2024

10.

2025-M-010 - Public Work Monthly Report - December 2024

11.

2025-M-011 - Parks and Recreation Coordinator Monthly Report - December 2024

12.

2025-M-012 - MLEO Monthly Report - December 2024

8.2

Correspondence for Information:

Hard copies of all correspondence for information is available at the Municipal office on request. The information items have been circulated to Council prior to the meeting.

1.

Approval of Voluntary Merger of Porcupine and Timiskaming Health Units and Official Launch

2.

Appointment of Medical Officer of Health for the Board of Health for the Northeastern Health Unit

3.

Timiskaming Health Unit BOH Q3 2024 Report

4.

Temagami Community Foundation - Thank You and Invitation to Upcoming Events

5.

Temagami Family Health Team - 2024 at a Glance

6.

Bill 238 -  Emergency Management Modernization Act

7.

Minister of Children, Community and Social Services - Financial Sustainability in Child Welfare

8.3

Minutes of Local Boards & Committee:

1.

October 16, 2024 - Au Chateau Board - Minutes

2.

October 2, 2024 - BOH Minutes

3.

November 6, 2024 - BOH Minutes

9.

STAFF REPORTS

9.1

2025-M-013 - Adoption of Municipality Records Format to Ensure Accessibility Compliance

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-013 as presented;

  AND FURTHER BE IT RESOLVED THAT the Council approves the preparation of all municipal records in compliance with the Accessibility for Ontarians with Disabilities Act to enhance accessibility and legal compliance;

  AND FURTHER BE IT RESOLVED THAT the Clerk is authorized to revisit and reformat existing municipal documents as necessary to align with accessibility standards, ensuring no changes to content and limiting modifications solely to formatting adjustments required for compliance;

  AND FURTHER BE IT RESOLVED THAT Council authorizes the allocation of necessary resources to support the reformatting and compliance initiative.

9.2

2025-M-014 - Lawyer of Record for Municipal Legal Services

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-014 as presented;
  AND FURTHER BE IT RESOLVED THAT Wishart Law be appointed as the Municipality of Temagami’s lawyer of record for municipal legal services;
  AND FURTHER BE IT RESOLVED THAT the Municipality engage Wishart Law’s Gold Package 1 at a cost of $24,000 plus HST;
  AND FURTHER BE IT RESOLVED THAT staff be directed to include this cost in the 2025 fiscal year budget, with the package to be renewed upon full utilization of the allocated minutes.
  AND FURTHER BE IT RESOLVED THAT authorized staff to include the legal services cost in the budget for the 2025 fiscal year and that the package be renewed upon full utilization of the allocated minutes.

9.3

2025-M-15 - Request for Proposal for Realtor of Record

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-015, including Appendix A, hereby being part of the memo, as presented;
  AND FURTHER BE IT RESOLVED THAT Council approves the RFP for Realtor of Record Services, including the scope of services, proposal submission requirements, and evaluation criteria;
  AND FURTHER BE IT RESOLVED THAT Council authorizes the CAO/Treasurer to finalize the issue date, post the RFP, and take all necessary actions to execute the RFP process, including distribution, review of received proposals, and bringing the results to Council for final review and decision.

9.4

2025-M-016 - Train Station Rental Arrangements

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-016, as presented;
  AND FURTHER BE IT RESOLVED THAT Council approves relocating the Temagami Chamber of Commerce to the north side and designates the south side of the Historic Train Station for Living Temagami Arts and Culture;
  AND FURTHER BE IT RESOLVED THAT Council directs staff to monitor and report on the arrangement's effectiveness within one year.

9.5

2025-M-017 - Prioritization of Climate Resilient Infrastructure Projects

• Draft Motion:

  BE IT RESOLVED THAT 

9.6

2025-M-018 - Updated Human Resource Policy and Manual

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-018, including Appendix A, hereby being part of the memo, as presented;

   

  AND FURTHER BE IT RESOLVED THAT Council approve the updated Human Resource Policy and Manual (Appendix A) which incorporates the tracked changes recommended by legal counsel,;

   

  AND FURTHER THAT Council Direct staff to prepare a by-law for adoption at the next regular Council meeting to formally entrench the policy.

10.

CORRESPONDENCE

10.1

Action Correspondence

10.2

Resolution from Other Municipalities

• Draft Motion:

  BE IT RESOLVED THAT Council receive the attached resolution support requests from other Municipalities and hereby direct staff to send the requested letters of support.

1.

City of St. Catharine's - Support Green Roads Pilot Project

2.

City of Stratford - Fees for use of Municipal Property by Gas Utilities

3.

City of Stratford - Ontario Deposit Return Program

4.

City of Stratford - Respecting Local Democracy and Cities

5.

Municipality of Kincardine - Property Taxation Implications

6.

Town of Aurora - Support Resolution Re Critical Infrastructure

7.

Town of Kirkland Lake - AMO and OMA Joint Health Resolution Campaign

8.

Town of New Tecumseth - Request the Redistribution of the Provincial Land Transfer Tax and GST

9.

Town of Parry Sound - Request Province Implement a Rural Road Safety Program

10.

Township of Brudenell, Lyndoch and Raglan - Urging the Government to Promptly Resume Assessment Cycle

11.

Township of ESSA - Fair Share

12.

Township of Papineau-Cameron Resolution 2024-328 - Ontario Building Code

13.

Township of Terrace Bay - Ambulance Shortages and Healthcare System Issues

14.

Northern Ontario Women’s Caucus (NOW Caucus)

15.

Township of Oro-Medonte - Tile Drain Loan Limit

16.

Township of Puslinch - Ontario Provincial Police Costs 2025

17.

Town of Cobalt - Improvements to catch and release

11.

BY-LAWS

11.1

By-Law 25-1790 - Transfer Payment Agreement for the Fire Protection Grant

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1790, to accept the Fire Protection Grant for 2024-25 and execute the Transfer Payment Agreement, be taken as read a first, second, and third time, and finally passed this 9th day of January, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.2

By-Law 25-1791 - Annual Borrowing 2025 

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1791, to authorize Annual Borrowing for 2025, be taken as read a first, second, and third time, and finally passed this 9th day of January, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.3

By-Law 25-1792 - Interim Tax Levy 

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1792, being Interim Tax Levy By-law, be taken as read a first, second, and third time, and finally passed this 9th day of January, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

12.

UNFINISHED BUSINESS

12.1

Land Transfer Request - Platts

• Draft Motion:

  WHEREAS, pursuant to Resolution #24-564, staff consulted MHBC Planning, the planner retained by the Municipality, regarding the road encroachment issue involving Part 5 of  Block 45, identified during the severance process for Jo-Anne Platts and John Dobney;

  AND WHEREAS the applicants, Ms. Platts and Mr. Dobney, have formally retracted their initial request for the Municipality to purchase the affected portion of land on December 13, 2024;

  THEREFORE BE IT RESOLVED THAT Council acknowledges the conclusion of this matter, with the encroachment issue being resolved in a manner that incurs no cost to the Municipality;

  AND FURTHER THAT Council authorizes the CAO to finalize and formalize this dedication in compliance with applicable regulations, and that upon completion, this matter be considered concluded.

13.

NEW BUSINESS

14.

NOTICE OF MOTION

15.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

16.

CONFIRMATION BY-LAW

Confirmation By-Law 25-1793

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1793, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 9th day of January 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

17.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.