THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

20-

Thursday, August 27, 2020 at 6:30 P.m. - 7:30 P.m.

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated August 27th be adopted as presented/amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

• Draft Motion:

5.1

DRAFT Regular Council Meeting - August 06, 2020

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

7.2

Invited Presentations

7.3

Registered Delegations - Without Presentations

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions presented on the agenda.

8.1

Staff Report(s) for Information:

8.2

Correspondence for Information:

Hard copies of all correspondence for information is available at the Municipal office on request. The information items have been circulated to Council prior to the meeting.

• Draft Motion:

  BE IT RESOLVED THAT correspondence items numbered: 8.2.1 to 8.2.3 on this agenda be received by Council for information and be noted, filed, and recorded in the minutes of this meeting;

1.

Ministry of Municipal Affairs and Housing

RE: Letter from Minister Steve Clerk

2.

Ministry of Energy, Northern Development and Mines

RE: Letter from Director of Exploration Clara Lauziere

3.

Ministry of Natural Resources and Forestry

RE: Letter from Minister John Yakabuski

8.3

Minutes of Local Boards & Committee:

• Draft Motion:

  BE IT RESOLVED THAT Council receive Minutes of Local Board and Committee Meetings for Information.

1.

Temagami Police Services Board - May 2020 Minutes

9.

STAFF REPORTS

9.1

Marten River Fire Department Report - July 2020

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from Marten River Fire Department for the month of July, 2020.

9.2

Temagami Fire Department Report - July 2020

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from Temagami Fire Department for the month of July, 2020

9.3

Public Works Department Report - May to August 2020

• Draft Motion:

  BE IT RESOLVED THAT Council receive the reports from Public Works Department for the months of May, June, July and August, 2020.

9.4

2020-M-099 Treasurer/Administrator Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from the Treasurer/Administrator dated August 27, 2020.

9.5

2020-M-100 COVID Funding

• Draft Motion:

  That Council receive Memo 2020-M-100 for information – COVID Funding.

9.6

2020-M-101 Proxy Voting

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report on the use of Proxy voting at Council meetings.

9.7

2020-M-102 Terms of Reference - Youth Advisory Committee

• Draft Motion:

  BE IT RESOLVED THAT Council approves the Terms of Reference for the Youth Advisory Committee;

  AND FURTHER THAT Staff be directed to seek potential Members to this Committee through normal advertising practices.

9.8

2020-M-103 MNRF Forestry Island House

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2020-M-103.

9.9

2020-M-104 ISP Reseller Ability

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to start the process to lobby the CRTC, as manager of Ontera’s tariff and service offerings, to require upgrades to Ontera’s technology system which would allow third party access for communication services;

  AND FURTHER THAT this resolution be forwarded to Municipalities along the Highway 11 corridor for their support, as well as Anthony Rota, MP, John Vantoff, MPP, and the appropriate government ministers.

9.10

2020-M-105 Fire Hall Roof Project

• Draft Motion:

  WHEREAS the Temagami Micro-FIT (solar panel array) installation on the Fire hall roof has caused significant damage to the roof to the point where a new roof is required to address multiple leaks inside the fire hall;

  AND WHEREAS it may be in the best interest on the Municipality to relocate the Micro-FIT or terminate the Temagami Micro-FIT contract based on additional information;

  NOW THEREFORE BE IT RESOLVED that Council directs Staff to obtain a structural engineer evaluation of the existing building’s ability to support the additional weight load capacities of the existing roof to safely support 1) a new roof covering (re-roof); and 2) the additional weight of the solar panel array design;

  AND FURTHER THAT based on the results of this evaluation, Staff prepare a report that provides a recommendation on either continuing with the Micro-FIT installation on the new roof of the fire hall or to initiate the process to terminate the Micro-FIT contract.

9.11

2020-M-106 Canoe Fund

• Draft Motion:

  BE IT RESOLVED THAT Council supports, in principal, the 50’ Canoe Project;

  AND FURTHER THAT Council directs Staff to establish a reserve for the purpose of receiving donations from the community for this project;

  AND FURTHER THAT Staff be directed to issue appropriate receipts for these donations as permitted by the Income Tax Act;

  AND FURTHER THAT Council directs that costs for this project be paid through this fund.

9.12

2020-M-107 Canoe Project

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to prepare options to enclose the 50’ canoe during its construction and bring a report to the next meeting of Council.

10.

COUNCIL COMMITTEE REPORTS

11.

ANNOUNCEMENTS - MAYOR AND COUNCIL

12.

CORRESPONDENCE

12.1

Action Correspondence

1.

2020-M-108 Request from Train Station Tenants

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to waive/refund rental payments for the Train Station tenants for the months of April, May and June 2020;

  AND FURTHER THAT these costs be recorded as emergency response costs.

2.

2020-M-109 Request from a Resident

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2020-M-109.

3.

2020-M-110 Letter from Mr. MacLachlan

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to prepare a reply letter for the Mayor’s signature based on the contents of this report.

4.

2020-M-111 Request Living Temagami - Qualified Donnee

• Draft Motion:

  BE IT RESOLVED THAT Council approve the request to be a flow through qualified donee for Living Temagami if successful in their application to the Ontario Trillium Foundation to development an online hub for tourism experiences;

  AND FURTHER THAT all requirements associated with the funding application and all future maintenance and updating of the website will be the responsibility of Living Temagami.

12.2

Resolution from Other Municipalities

1.

2020-M-112 Resolution from the City of Elliot Lake and Owen Sound

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo No. 2019-M-112; Private Member’s Bill M-36 Emancipation Day.

  AND FURTHER THAT Council receive and file.

13.

BY-LAWS

13.1

20-1522 Procedure By-Law Revised 8-27-20

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1522, being a by-law to establish the Council Procedural, be taken as read a first, second and third time and finally passed this 27th day of August, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

14.

COMMITTEE MEETINGS

15.

UNFINISHED BUSINESS

16.

NEW BUSINESS

17.

NOTICE OF MOTION

18.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

19.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1523, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 27 day of August 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

20.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.