THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

Thursday, September 14, 2023 at 6:30 P.m. - 9:30 P.m.

Main Level Chambers

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL / ANNOUNCEMENTS & STATEMENTS FROM MEMBERS

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated September 14, 2023  be adopted as presented/amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

July 13, 2023 - Regular Council Meeting - Minutes Draft

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Regular Council Meeting held on July 13, 2023 be adopted as presented.

5.2

July 27, 2023 - Special Council Meeting - Minutes Draft

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on July 27, 2023 be adopted as presented.

5.3

August 10, 2023 - Regular Council Meeting - Minutes Draft

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Regular Council Meeting held on August 10, 2023 be adopted as presented.

5.4

August 16, 2023 - Special Council Meeting - Minutes Draft

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on August 16, 2023 be adopted as presented.

5.5

August 22, 2023 - Special Council Meeting - Minutes Draft

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on August 22, 2023 be adopted as presented.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

7.2

Invited Presentations

7.3

Registered Delegations - Without Presentations

1.

Lorie Hunter and Daniel Buckles - Waste Transfer Station at Lake Temagami Access Point

• Draft Motion:

  BE IT RESOLVED THAT Council receive the registered delegation from Lorie Hunter and Daniel Buckles regarding the Lake Temagami Waste Transfer Station;

  AND FURTHER THAT Council take this into consideration at a future meeting.

2.

Shawn and Dawn Monaghan - Parking Stalls at Lake Temagami Access Point

• Draft Motion:

  BE IT RESOLVED THAT Council receive the registered delegation from Shawn and Dawn Monaghan regarding the Lake Temagami Access Point Parking Stalls;

  AND FURTHER THAT Council take this into consideration at a future meeting.

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions presented on the agenda.

8.1

Staff Report(s) for Information:

8.2

Correspondence for Information:

Hard copies of all correspondence for information is available at the Municipal office on request. The information items have been circulated to Council prior to the meeting.

• Draft Motion:

  BE IT RESOLVED THAT correspondence items numbered: 8.2, 1-10 on this agenda be received by Council for information and be noted, filed, and recorded in the minutes of this meeting;

1.

THU Letter to Community Partners - Voluntary Merger

2.

Letter from HydroOne - Vegetation Maintenance Program Notification

3.

MNRF - Minor Amendment - Forest Management Plan

4.

Letter from Minister of Agriculture - Sustainable Canadian Agricultural Partnership

5.

Letter from Minister of Infrastructure - Asset Management Support Tools and Programs

6.

Letter from MMAH - Building Faster Fund

7.

Letter from MNRF Aggregates - Streamlining of Approvals under Aggregate Resources Act and Supporting Policy

8.

Letter from MOE, Conservation and Parks - Appreciation Letter (Mayor O'Mara)

9.

Letter from MOE, Conservation and Parks - Modernize Ontario's Environmental Assessment Act

10.

MPAC Property Assessment Update

8.3

Minutes of Local Boards & Committee:

• Draft Motion:

  ​BE IT RESOLVED THAT minutes from local boards and committees on this agenda be received by Council for information and be noted, filed, and recorded in the minutes of this meeting;

1.

Temagami Police Services Board - Minutes - April 13 2023

9.

STAFF REPORTS

9.1

2023-M-176 - Marten River Fire - August 2023 Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Marten River Fire Department Monthly Report for information.

9.2

2023-M-177 - Temagami Fire Department - August 2023 Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Temagami Fire Department Monthly Report for information.

9.3

2023-M-178 - PW Report for August 2023

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Public Works Monthly Report for information.

9.4

2023-M-179 - Tulloch Bridge Inspection Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the bridge Inspection Report from Tulloch.

  AND FURTHER THAT staff be directed to include the year 1 maintenance costs in the 2024 budget and start setting aside funds into a reserve for the 1-5 year capital replacement costs.

9.5

2023-M-180 - Fox Run - Updated Pricing

• Draft Motion:

  BE IT RESOLVED THAT Council receive report 2023-M-180 on the updated pricing from Sequin and Sons for Fox Run;

  AND FURTHER THAT Council Authorize the work to commence as outlined in this report, acknowledging the potential increase costs for guardrails.

10.

CORRESPONDENCE

10.1

Action Correspondence

1.

2023-M-181 - Temagami Chamber of Commerce Donation Request

• Draft Motion:

  BE IT RESOLVED THAT Council approve the donation of the Hall and Kitchen Rental fee for the Temagami Chamber of Commerce for the 2023 Wild Game Dinner;

  AND FURTHER THAT the Temagami Chamber of Commerce be directed to provide an Insurance certificate with the Municipality of Temagami listed as an additional insured for the event:

  AND FURTHER THAT any licensing and/or permitting required be provided to the Municipality in advance.

2.

2023-M-182 - Living Temagami - Truth & Reconciliation Donation Request

• Draft Motion:

  BE IT RESOLVED THAT Council approve the donation of the Bunny Miller Theatre and Council Chambers for Living Temagami’s Truth and Reconciliation Event.

  AND FURTHER THAT Council approve the use of the Municipal Waterfront Lawn for the Sunrise Ceremony and approve the lowering of the flags for the ceremony.

  AND FURTHER THAT Living Temagami be directed to provide an Insurance certificate with the Municipality of Temagami listed as an additional insured for the event.

3.

2023-M-183 - Living Temagami SeaCan Request

• Draft Motion:

  BE IT RESOLVED THAT Council receive the correspondence from living Temagami Regarding a request to place a sea container on Municipal Property.

  AND FURTHER THAT Council direct staff to advise living Temagami that we are not able to accommodate this request at this time.

4.

2023-M-184 - John Shymko - Halloween Event 2023

• Draft Motion:

  BE IT RESOLVED THAT Council receive the correspondence from John Shymko regarding options for a Halloween festival in Temagami, expanding on what the Municipality hosted last year;

  AND FURTHER THAT In the absence of a Recreation Coordinator, the Economic Development Officer be authorized to create an adhoc committee of volunteers to develop the event again this year;

  AND FURTHER THAT the festival be scaled based on human and financial resources available;

  AND FURTHER THAT additional reporting be provided with festival details and costing at the next Regular Council Meeting.

10.2

Resolution from Other Municipalities

1.

2023-M-185 - City of Ottawa - Letter to AMO Donation of Decommissioned Ambulance

• Draft Motion:

  BE IT RESOLVED THAT Council receive memo 2023-M-185 for information.

2.

2023-M-186 - The Municipality of Wawa - Northern Institute of Chronic Pain

• Draft Motion:

  BE IT RESOLVED THAT Council receive memo 2023-M-186 for information.

  AND FURTHER THAT the Corporation of the Municipality of Temagami Supports Wawa’s Resolution #RC23163 to request that the Government of Ontario maintain OHIP coverage for chronic pain treatments and continue to provide much-needed care for the people of Ontario;

3.

2023-M-187 - The Township of Emo - Black Ash Tree

• Draft Motion:

  BE IT RESOLVED THAT Council receive memo 2023-M-187 for information.

4.

2023-M-188 - The Township of Severn - Climate Emergency Just Transition Transfer (JTT)

• Draft Motion:

  BE IT RESOLVED THAT Council receive memo 2023-M-188.

  AND FURTHER THAT Council support the Township of Severn’s resolution # 2023-042 formally endorsing the call for a new Just Transition Transfer;

11.

BY-LAWS

11.1

23-1686 - Appointment of Councillor to fill the vacant seat

• Draft Motion:

  BE IT RESOLVED THAT By-law 23-1686, being a by-law to fill the vacant seat of Councillor, be taken as read a first, second and third time and finally passed this 14th day of September, 2023;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.2

23-1687 - Appointment of Municipal Law Enforcement Officer

• Draft Motion:

  BE IT RESOLVED THAT By-law 23-1687, being a by-law to Appoint a Municipal Law Enforcement Officer, be taken as read a first, second and third time and finally passed this 14th day of September, 2023;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.3

23-1688 - Appointment of Property Standards Officer

• Draft Motion:

  BE IT RESOLVED THAT By-law 23-1688, being a by-law to Appoint a Property Standards Officer, be taken as read a first, second and third time and finally passed this 14th day of September, 2023;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.4

23-1689 - Appointment of Statutory Admin Officers

• Draft Motion:

  BE IT RESOLVED THAT By-law 23-1689, being a by-law to Appoint Statutory Administrative Officers, be taken as read a first, second and third time and finally passed this 14th day of September, 2023;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

12.

UNFINISHED BUSINESS

12.1

2023-M-189 - Scoring Matrix for Auditing Services

• Draft Motion:

  BE IT RESOLVED THAT Council receive report 2023-M-189;

  AND FURTHER THAT Council authorize the use of the proposed Scoring Matrix for Auditing Services when requesting proposals.

12.2

2023-M-190 - Scoring Matrix for Integrity Commissioner Services

• Draft Motion:

  BE IT RESOLVED THAT Council receive report 2023-M-190;

  AND FURTHER THAT Council authorize the use of the proposed Scoring Matrix for Integrity Commissioner Services when requesting proposals.

13.

NEW BUSINESS

14.

NOTICE OF MOTION

15.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

16.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 23-1690 , being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 14th day of September, 2023;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

17.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.