THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

Thursday, August 08, 2024 at 6:30 P.m. - 10:30 P.m.

Main Level Chambers

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL / ANNOUNCEMENTS & STATEMENTS FROM MEMBERS

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated August 8th, 2024 be adopted as presented/amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

June 10 - Contract Negotiations with a new CAO/Treasurer

June 19 - Recommendations for Municipal Award Recipients, Temagami Barge, Au Chateau, FOI Request Update, Temagami Dry

July 11 - Municipal Staff, Au Chateau, and Temagami Dry

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

June 27, 2024 - Working Session - Draft Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes from the Council Working Session dated June 27, 2024 be adopted as presented

5.2

July 11, 2024 - ZBA - Public Hearing - Draft Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes from the Council Zoning By-Law Public Hearing dated July 11, 2024 be adopted as presented

5.3

July 11, 2024 - Regular Session - Draft Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes from the Council Regular Session dated July 11, 2024 be adopted as presented

5.4

July 25, 2024 - Budget Meeting - Draft Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes from the Council Working Session Budget Meeting dated July 25, 2024 be adopted as presented

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

7.2

Invited Presentations

7.3

Registered Delegations - Without Presentations

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions presented on the agenda; including the staff reports for information, correspondence for information, and minutes of local boards and committees.

8.1

Staff Report(s) for Information:

1.

2024-M-119 - Public Works Monthly Report

2.

2024-M-120 - Marten River Fire Monthly Report

3.

2024-M-121 - Temagami Fire Monthly Report

4.

2024-M-122 - Recreation Monthly Report

5.

2024-M-123 - EcDev Monthly Report

8.2

Correspondence for Information:

1.

OCWA - Temagami North Drinking Water Inspection Reports

2.

OPP - New Collective Agreement Ratified

3.

DNSSAB - Update to CALA Concerns on Lake Properties

4.

MTO & D.M. Wills - Notification of Fieldwork

5.

Temagami Lions Club - Update on Fundraising Efforts

8.3

Minutes of Local Boards & Committee:

9.

STAFF REPORTS

9.1

2024-M-124 - Proposal for New Governing Structure

• Draft Motion:

  BE IT RESOLVED THAT the Corporation of the Municipality of Temagami hereby receive Memo 2024-M-125.

  AND FURTHER THAT the Corporation of the Municipality of Temagami hereby approves the adoption of the Committee of the Whole structure, replacing the existing Standing Committees model, on a trial basis for  [______________ ]. The terms of reference for the Committee of the Whole, as proposed in the appendix, will be adopted as presented/amended

   

9.2

2024-M-125 - Marten River Helipad Relocation Memo

• Draft Motion:

  BE IT RESOLVED THAT the Corporation of the Municipality of Temagami hereby receives Memo 2024-M-125

   

  AND FURTHER THAT Council conditionally approve the relocation of the Marten River Helipad to behind the Marten River Fire Hall, upon obtaining written permission and meeting all requirements of ORNGE and our Insurance Provider,

   

  AND FURTHER THAT Once the above conditions are met, Council give approval to the Marten River Volunteer Firefighters Association (MRVFTA) to proceed with the site preparation (clearing/leveling), pouring of the cement pad, and relocation of the helipad to accommodate night landing.

9.3

2024-M-126 - Fire Department - Grant Application Request

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive memo 2024-M-126 from the Temagami Fire Department regarding the Fire Protection Grant (2024-25) available from the Ministry of the Solicitor General.

  AND FURTHER THAT Council authorize the Fire Chiefs to submit an application for items that they deem required and eligible for the grant. 

9.4

2024-M-127 - Train Station Lease Agreements

• Draft Motion:

  BE IT RESOLVED THAT Council Approve the revised lease agreements for the Temagami Train Station;

  AND FURTHER THAT Council direct staff to send the agreements to our insurance and legal counsel to ensure that they meet all requirements, before sending them to the respective parties for review and execution. 

9.5

2024-M-128 - Joint Lake Temagami Access Point Committee

• Draft Motion:

  BE IT RESOLVED THAT Council accept the Lake Temagami Access Point AdHoc Committee Terms of Reference as presented.

  AND FURTHER THAT regular monthly reporting is presented to Council on the progress.

9.6

2024-M-129 - Temagami Forest Management Corporation

• Draft Motion:

  BE IT RESOLVED THAT Council authorize the Mayor to send a letter to the Temagami Forest Management Corporation nominating Cathy Dwyer for the vacant Board position;

9.7

2024-M-130 - New Website Proposal

• Draft Motion:

  BE IT RESOLVED THAT the Council of the Municipality of Temagami hereby approves the transition to Loop for website development to enhance our digital presence and achieve cost efficiency by consolidating several existing subscriptions.  

9.8

2024-M-131 - CCTV Systems in Municipal Facilities & Properties

• Draft Motion:

  BE IT RESOLVED THAT the Corporation of the Municipality of Temagami hereby approves the implementation of CCTV systems in municipal properties and infrastructure, subject to the following conditions:

  1. Cost-Effective Implementation: Ensure that CCTV systems are implemented within the approved budget, with solutions that are cost-effective and meet required standards.

  2. Preventative Measures: Prioritize preventative maintenance and regular assessments to minimize long-term costs and avoid potential legal issues.

  3. Privacy and Compliance: Comply with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) to safeguard personal data and avoid legal repercussions. 

9.9

2024-M-132 - Exploring Alternative Banking Options

• Draft Motion:

  BE IT RESOLVED THAT the Corporation of the Municipality of Temagami hereby direct the CAO to:

  1. Conduct a Comprehensive Review: Initiate a thorough review and comparison of banking services offered by major banks, focusing on fees, service offerings, and community engagement.

  2. Engage with Potential Banks: Reach out to representatives from TD Bank, BMO, CIBC, RBC, and National Bank to discuss their service offerings and potential benefits for the municipality.

  3. Report Findings to Council: Prepare a detailed report outlining the findings of the review, including a comparison of fees, services, and recommendations for the most advantageous banking options. 

10.

CORRESPONDENCE

10.1

Action Correspondence

1.

Bassin For Kids - Donation/Funding Request

• Draft Motion:

  BE IT RESOLVED THAT Council donate $500 to the Bassin' for Kids event being held on Lake Temagami September 6th - 8th, 2024.

2.

Flying Lion - Request for use of Municipal Property

• Draft Motion:

  BE IT RESOLVED that Council receives the request letter and information from Flying Lion, Inc.;

  AND FURTHER THAT Council agrees to allow Flying Lion, Inc. to use the Temagami Tower and the occasional use of the waterfront docks for their innovative drone service.

3.

Legion Requests for Licensed Patio at Chalet Grounds and Legion Parking Lot

• Draft Motion:

  BE IT RESOLVED that Council receives the request letters from Ray Richmond, on behalf of the Temagami Legion, Branch 408;

  AND FURTHER THAT Council approve the request for an outdoor patio bar at the Municipal Chalet on August 24, 2024;

  AND FURTHER THAT Council approve the request for an outdoor patio bar at the Temagami Legion parking lot on September 7, 2024. 

4.

RH Gardner - Increased Docking Request

• Draft Motion:

  BE IT RESOLVED THAT Council receives the request letter from R & H Gardner.

  AND FURTHER THAT Council Authorize Staff to proceed with investigating the Costs and possible of locations for additional docking slips. 

5.

Temagami Curls - Donation Request

• Draft Motion:

  WHEREAS the Municipality of Temagami's Council Donation Policy states that if any Municipal Contribution of more than $500.00 be approved, a report detailing how the funds were spent must be sent to the Municipality Council within 60 days following the event(s).

  AND WHEREAS The Temagami Curls is requesting a donation of $1000.00 towards the purchase of 3 Traditional Curling Scoreboards for the arena;

  SO THEREFORE BE IT RESOLVED THAT Council approve the donation request of $1000.00 to Temagami Curls for the purchase of 3 traditional scoreboards and direct staff to request a report detailing how the funds were spent within 60 days of the first curling meet and report back to Council at a future date. 

10.2

Resolution from Other Municipalities

• Draft Motion:

  BE IT RESOVLED THAT Council hereby directs staff to send letters of support for the correspondence items 10.2.1 to 10.2.7

1.

AMO - Support Resolution - Urgent Need for Health Care Resources

2.

Tweed - Sustainable funding for OPP

3.

Schreiber - Waste Water Support Resolution

4.

Limerick - Support for AMPS in Building Code

5.

Larder Lake - Call for Financial Assistance for ARO

6.

Otonabee-South Monaghan - Importation and safe use of lithium ion batteries

7.

Larder Lake - Social and Economic Prosperity Review

11.

BY-LAWS

11.1

24-1754 - Joint Fire Communications Agreement

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1754, being a by-law to enter into a Joint Fire Communications Agreement, be taken as read a first, second and third time and finally passed this 8th day of August 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.2

24-1755 - To Execute Agreement with ONTC

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1755, being a by-law to enter into a Permission to Construct and Operating Agreement and an amending agreement for use of property with the Ontario Northland Transportation Commission, be taken as read a first, second and third time and finally passed this 8th day of August 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.3

24-1756 - 2024 Tax Ratios

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1756, being a by-law to set the property Class Tax Ratios for 2024, be taken as read a first, second and third time and finally passed this 8th day of August 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.4

24-1757 - 2024 Budget By-law - Set Estimates

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1757, being a by-law to adopt the estimates of all sums (budget by-law) for 2024, be taken as read a first, second and third time and finally passed this 8th day of August 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.5

24-1758 - To Strike Tax Rates for 2024

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1758, being a by-law to strike rates of taxation for 2024, be taken as read a first, second and third time and finally passed this 8th day of August 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.6

24-1759 - Area Rated Charges 2024

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1759, being a by-law to set the area rated charges for 2024, be taken as read a first, second and third time and finally passed this 8th day of August 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.7

24-1760 - User Fees and Charges

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1760, being a by-law to set the user fees and charges for 2024, be taken as read a first, second and third time and finally passed this 8th day of August 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

12.

UNFINISHED BUSINESS

13.

NEW BUSINESS

14.

NOTICE OF MOTION

15.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

16.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1761, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 8th day of August, 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

17.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.