THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

Thursday, November 19, 2020 at 6:30 P.m. - 9:30 P.m.

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated November 19th, 2020 be adopted as presented/amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

DRAFT Special Council Meeting - October 26, 2020 16:00

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on October 26th, 2020 - 16:00 be adopted as presented/amended.

5.2

DRAFT Special Council Meeting - October 26, 2020 17:00

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on October 26th, 2020 - 17:00 be adopted as presented/amended.

5.3

DRAFT Regular Council Meeting - October 29, 2020

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Regular Council Meeting held on October 29th, 2020 be adopted as presented/amended.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

1.

Sue Daneault

RE: Donate Memorial Playground

2.

Dale Schultz P.Geo.

RE: Mining and Mining Exploration: The future Impact on the Economic Development for the Town of Temagami

7.2

Invited Presentations

7.3

Registered Delegations - Without Presentations

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions presented on the agenda.

8.1

Staff Report(s) for Information:

8.2

Correspondence for Information:

Hard copies of all correspondence for information is available at the Municipal office on request. The information items have been circulated to Council prior to the meeting.

• Draft Motion:

  BE IT RESOLVED THAT correspondence items numbered: 8.1.2 to 8.2.2 on this agenda be received by Council for information and be noted, filed, and recorded in the minutes of this meeting;

1.

Ministry of Finance

Re: Letter from The Honorable Rob Phillips

2.

LAS AMO Business Services

RE: LAS Natural Gas Program - 2018-19 Period Reserve Fund Rebate and Updated Agreement

8.3

Minutes of Local Boards & Committee:

1.

Library Board - October, 2020 Minutes

• Draft Motion:

  BE IT RESOLVED THAT Council receive Minutes of Local Board and Committee Meetings for Information.

9.

STAFF REPORTS

9.1

Temagami Fire Department Report - October, 2020

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from Temagami Fire Department for the month of October, 2020

9.2

2020-M-155 Parks and Recreation Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Park and Recreation Report dated November 19, 2020.

9.3

2020-M-156 Treasurer Administrator Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Treasurer/Administrator’s report dated November 19, 2020.

9.4

2020-M-157 Christmas Office Hours

• Draft Motion:

  BE IT RESOLVED THAT Council close the Municipal Office to the Public between noon on December 24, 2020 to Monday, January 4, 2021 with the understanding that Staff would use vacation time should them want to be off work during this period.

9.5

2020-M-158 Christmas Gift

9.6

2020-M-159 2020 Christmas Events

• Draft Motion:

  BE IT RESOLVED THAT Council direct staff to proceed with the 2020 Christmas Events.

9.7

2020-M-160 Citizen Awards

• Draft Motion:

  BE IT RESOLVED THAT Council support the Ad Hoc Committee and recommend that;
  - The 2019 Citizen of the Year be presented to Colleen Pender and Peter Nietlispach for the Christmas Event;
  - The 2019 Lifetime Achievement Award by presented to Marcella Berube;
  - The 2019 Posthumous Lifetime Achievement Award by presented to Jack Humphries;

  AND FURTHER THAT Council provide direction to staff to organize the presentation at the awards and purchase a small gift of recognition;

  AND FURTHER THAT Council direct Staff to advertise and accept the 2020 nominations until December 19, 2020;

  AND FURTHER THAT Council direct the Ad Hoc Committee to meet, review the nominations, and make a decision concerning award(s) for 2020.

9.8

2020-M-161 Temagami Arena Operations

• Draft Motion:

  BE IT RESOLVED THAT Council directs staff to proceed with option __ for the 20/21 winter season.

9.9

2020-M-162 Variance Report - October, 2020

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Variance Report for October.

9.10

2020-M-163 2021 Budget Variance

• Draft Motion:

  BE IT RESOLVED THAT Council receive the 2021 Budget planning proposal received on November 19, 2020;

  AND FURTHER THAT Staff is directed to place “Budget Discussion” on the meeting of December 10^th so an update on the major inputs can be discussed.

9.11

2020-M-164 Police Contract

• Draft Motion:

  BE IT RESOLVED THAT Council accept the recommendation of the Temagami Police Services Board to renew the Section 10 Contract with the Ontario Provincial Police for a term of three (3) years;

  AND FURTHER THAT a By-Law to this effect will be considered later in this meeting.

9.12

2020-M-165 Temagami North Ditches - Third Phase

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to include this project in the 2021 Capital Budget.

9.13

2020-M-166 Youth Advisory Committee

• Draft Motion:

  BE IT RESOLVED THAT Council approve the amended Terms of Reference for the Youth Advisory Committee as presented.

9.14

2020-M-167 Extension of Agreement with Temiskaming Shores - Building Services

• Draft Motion:

  BE IT RESOLVED THAT Council direct staff to draft a by-law to execute an extension agreement with the City of Temiskaming Shores for the provision of building services for the next regular meeting.

9.15

2020-M-173 Handling Frivolous and Vexatious Complaint Policy

• Draft Motion:

  BE IT RESOLVED THAT Council approve the draft policy, as amended;
  AND FURTHER Staff be directed to prepare a By-Law to entrench the policy for Council’s consideration.

9.16

2020-M-174 ICIP COVID19 Resilience Fund

• Draft Motion:

  BE IT RESOLVED THAT Council direct staff to apply to the ICIP – COVID19 Resilience Infrastructure Stream for a rubberized floor, sanitation equipment, upgrades to the ventilation system and storage solutions for the Temagami Community Centre.

10.

COUNCIL COMMITTEE REPORTS

11.

ANNOUNCEMENTS - MAYOR AND COUNCIL

12.

CORRESPONDENCE

12.1

Action Correspondence

1.

2020-M-168 Request from Living Temagami

• Draft Motion:

  BE IT RESOLVED THAT Council provide staff with the authority to make arrangements with Living Temagami for the use of the Temagami Community Centre for the year 2021, at no charge, working within the guidelines as stated in this memo.

2.

2020-M-169 Letter from MPP

• Draft Motion:

  BE IT RESOLVED THAT Council support Bill 226 – the Broadband is an Essential Service Act;

  AND FURTHER THAT a letter of support be sent to John Vanthof, MPP for Timiskaming-Cochrane.

12.2

Resolution from Other Municipalities

1.

2020-M-170 Resolution from City of Belleville

• Draft Motion:

  BE IT RESOLVED THAT Council support Resolution from October 26th, 2020 of the City of Bellville.

13.

BY-LAWS

13.1

20-1529 ZBA 2 Sunset Crescent

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1529, being a by-law to amend the zoning provisions which apply to the lands located at 2 Sunset Crescent, Municipality of Temagami, be taken as first read a second and third time and finally passed this 19th day of November, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.2

20-1530 Sale of Land - 6 Hillcrest Drive

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1530, being a by-law to authorize the sale of lands known as 6 Hillcrest Drive, RP36R9753 Part 4 Lot 143, be taken as first read a second and third time and finally passed this 19th day of November, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.3

20-1531 Sale of Land - 10 Goward Avenue

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1531, being a by-law to authorize the sale of lands known as 10 Goward Avenue, RP36R9753 Part 57 Lot 214, be taken as first read a second and third time and finally passed this 19th day of November, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.4

20-1532 Sale of Land - 23 Goward Avenue

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1532, being a by-law to authorize the sale of lands known as 23 Goward Avenue, RP36R9753 Part 41 Lot 189, be taken as first read a second and third time and finally passed this 19th day of November, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.5

20-1533 Authorize Agreement with OPP

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1533, being a by-law to authorize an Agreement with the Ontario Provincial Police for Provision of Police Services to the Municipality of Temagami for the years 2021 to 2024, be taken as first read a second and third time and finally passed this 19th day of November, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

14.

COMMITTEE MEETINGS

15.

UNFINISHED BUSINESS

16.

NEW BUSINESS

16.1

2020-M-171 Notice of Motion Hwy 11 Rest Area

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to research the proposed rest area on Hwy 11 N near Marten River and formulate recommendations.

16.2

2020-M-172 Notice of Motion Municipal Land Use By-Law

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to amend the Municipal Land Use By-Law previously deferred by Council to exclude areas knows as the Lake Temagami Access Point;

  AND FURTHER THAT this amended By-Law be presented at the next regular session for Council’s consideration.

17.

NOTICE OF MOTION

18.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

19.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1534, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 19 day of November, 2020;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

20.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.