THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI

REGULAR COUNCIL MEETING

AGENDA

Meeting #:
Date:	Thursday, January 24, 2019 at 6:30 P.m. - 9:30 P.m.
Location:	Main Level Chambers

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  ​BE IT RESOLVED THAT the Regular Council Meeting Agenda dated January 24, 2019 be adopted as presented / amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

CLOSED SESSION

5.

ADOPTION OF MINUTES

5.1

Open Council Meeting January 10, 2019 @ 5:00 p.m. - DRAFT Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Open Council Meeting held on January 10, 2019 at 5:00 p.m. be adopted as amended/presented.

5.2

Regular Council Meeting January 10, 2019 - DRAFT Minutes

• Draft Motion:

  ​BE IT RESOLVED THAT the Minutes of the Regular Council Meeting held on January 10, 2019 be adopted as amended/presented.

6.

BUSINESS ARISING FROM THE MINUTES

6.1

Motion to delay Draft Official Plan Amendment for Second Units

• Draft Motion:

  BE IT RESOLVED that Council delay sending the draft Official Plan Amendment regarding Second Units to the Ministry of Municipal Affairs until Council has a chance to review the wording with the Planner.

7.

DELEGATIONS/ PRESENTATIONS

7.1

Registered Delegations/ Presentations

1.

Staff Recognition

2.

Dave MacDonald Presentation on improving Cellular service

• Draft Motion:

  BE IT RESOLVED THAT Council receive the presentation from Dave MacDonald. 

3.

Paul Hamel presentation 12 Parkwood Lane

• Draft Motion:

  BE IT RESOLVED THAT Council receive the presentation from Paul Hamel.

7.2

Unregistered Presentations (Maximum 15 Minutes in Total- in accordance with rules in By-law)

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  ​BE IT RESOLVED THAT Council adopt the consent agenda motions as presented on the agenda.

8.1

Staff Reports Information Items:

• Draft Motion:

  BE IT RESOLVED THAT Staff report items numbered:  8.1.1 to 8.1.2 on this agenda be received by Council for information and be noted, filed and recorded in the minutes of this meeting;

   

1.

2019-01 - Temagami Fire Department Monthly Report - November 2018

2.

2019-02 - Temagami Fire Department Monthly Report - December 2018

3.

2019-03 - Public Works Department Monthly Report - January 2019

8.2

Correspondence Information Items:

• Draft Motion:

  BE IT RESOLVED THAT correspondence items numbered: 8.2.1 on this agenda be received by Council for information and be noted, filed, and recorded in the minutes of this meeting;

   

1.

11773 - Ministry of Children, Community and Social Services District Social Services Administration Board Governance and Accountability Review Final Report

8.3

Minutes of Local Boards & Committees:

• Draft Motion:

  BE IT RESOLVED THAT the minutes of the Advisory Committees and Local Boards that have been submitted for Council’s consideration be received, filed and listed in the minutes of this meeting.

1.

Au Chateau Board Meeting held on December 19, 2018

2.

Temagami Police Services Board held on November 14, 2018

3.

Emergency Management Program Committee held on January 14, 2019

9.

STAFF REPORTS

9.1

Items to be Considered Separately from Consent Agenda:

1.

Memo - 2019-M-027 - Emergency Management Ontario Requirements Submission of 2018 Compliance report

• Draft Motion:

  BE IT RESOLVED THAT Council acknowledge receipt of Memo 2019-M-027 regarding completion of Emergency Management Ontario requirements; AND FURTHER THAT Council authorize the submission of the Municipal Compliance Report for 2018.

   

2.

Memo 2019-M-028 - Visitor’s Information Centre

• Draft Motion:

  BE IT RESOLVED That Council receive Memo 2019-M-028; AND FURTHER THAT Council continues with the past practice of the Temagami Chamber of Commerce operating the Visitor’s Information Centre in exchange for rent of the facility.

   

3.

Memo 2019-M-029 - Incoming Mail

• Draft Motion:

  ​BE IT RESOLVED THAT Council receive Memo 2019-M-029; AND FURTHER THAT Council direct Staff to amend the incoming mail policy as indicated in the report for Council’s consideration

   

4.

Memo 2019-M-030 - Shiverfest - Temagami Winter Carnival

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-030 regarding Shiverfest; AND FURTHER THAT Council hereby declares February 15 to 18, 2019 as the dates for the Temagami Winter Carnival; AND FURTHER THAT Council accept the invitation  host the Shiverfest community barbeque on Sunday, February 17^th, 2019 from 12:00 pm - 2:00 pm as in years past.

   

5.

Memo 2019-M-031 - Terms of Reference for the Climate Change Action Ad Hoc Committee

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-031 regarding the Terms of Reference for the Climate Change Action Ad Hoc Committee; AND FURTHER THAT Council approve the Terms of Reference for the Climate Change Action Ad Hoc Committee and direct Staff to advertise for members. 

6.

Memo 2019-M-032 - Organization Chart

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-032;AND FURTHER THAT Council approves the position changes as outlined in the Organizational Chart.

   

7.

Memo 2019-M-033 - 2018 Emergency recommendations

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-033 for information; AND FURTHER THAT Council direct the Emergency Management Program Committee and the Treasurer/Administrator to develop a plan and take the necessary steps to address the recommendations and responses.

8.

Memo 2019-M-034 - Finance Update

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-034 Finance Update for information.

10.

COUNCIL COMMITTEE REPORTS

10.1

Items to be Considered Separately from Consent Agenda:

11.

ANNOUNCEMENTS AND VERBAL REPORTS FROM MAYOR AND COUNCILLORS

12.

CORRESPONDENCE

12.1

Action Correspondence:

1.

11788 - Temagami Non Profit Housing Corporation Recommendation for new board member

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from the Temagami Non Profit Housing Corporation dated January 15, 2019 regarding a Board Vacancy; AND FURTHER THAT  Council endorses the appointment of Carmen Koski to fill the Board Vacancy.

12.2

Resolution from Other Municipalities

1.

11786 - City of Hamilton Maintaining the Voter's List for Municipal Elections

• Draft Motion:

  BE IT RESOLVED THAT Council receive the correspondence from the City of Hamilton dated January 3, 2019 regarding the maintenance of the Voter's List for Municipal Elections; AND FURTHER THAT as the Municipality of Temagami have the same concerns with the maintenance of the voter's list Council endorse the re-establishment of a working group including Municipal Representation charged with exploring and identifying ways to create an accurate and current voter's list for future Municipal Elections.

13.

BY-LAWS

13.1

Items to be Considered Separately from Consent Agenda:

1.

19-1435 - To rescind By-law No.15-1251, and to establish a Public Library

• Draft Motion:

  BE IT RESOLVED THAT By-law 19-1435, being a by-law to rescind By-law No.15-1257 and to establish a Public Library, be taken as read a first, second and third time and finally passed this 24th day of January, 2019; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

2.

19-1436 - To appoint Members to the Temagami Public Library

• Draft Motion:

  BE IT RESOLVED THAT By-law 19-1436, being a by-law to appoint Members to the Temagami Public Library Board, be taken as read a first, second and third time and finally passed this 24th day of January, 2019; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

3.

19-1437 - To appoint a Deputy Treasurer

• Draft Motion:

  BE IT RESOLVED THAT By-law 19-1437, being a by-law to appoint a Deputy Treasurer, be taken as read a first, second and third time and finally passed this 24th day of January, 2019; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

4.

19-1438 - To Appoint a Treasurer-Administrator and Acting Clerk

• Draft Motion:

  BE IT RESOLVED THAT By-law 19-1438, being a by-law to appoint a Treasurer-Administrator and Acting Clerk, be taken as read a first, second and third time and finally passed this 24th day of January, 2019; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

5.

19-1439 - To execute a lease agreement with Living Temagami for part of Train Station

• Draft Motion:

  ​BE IT RESOLVED THAT By-law 19-1439 being a by-law to execute a lease agreement with Living Temagami for the South part of the Train Station, be taken as read a first, second and third time and finally passed this 24th day of January, 2019; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

6.

19-1440 - To execute a lease agreement with the Temagami & District Chamber of Commerce

• Draft Motion:

  ​BE IT RESOLVED THAT By-law 19-1440 being a by-law to execute a lease agreement with Temagami & District Chamber of Commerce for the North part of the Train Station, be taken as read a first time this 24th day of January, 2019.

14.

APPROVED MINUTES OF COMMITTEE MEETINGS

15.

UNFINISHED BUSINESS

16.

NEW BUSINESS

17.

NOTICES OF MOTION

18.

CONFIRMATION BY-LAW

• Draft Motion:

  ​BE IT RESOLVED THAT By-law 19-1441, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 24th day of January, 2019; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

19.

ADJOURNMENT

• Draft Motion:

  ​BE IT RESOLVED THAT this meeting adjourn at       p.m.