THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

21-01

Thursday, January 21, 2021 at 6:30 P.m. - 9:30 P.m.

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated January 21st, 2021 be adopted as presented/amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

DRAFT Regular Council Meeting - December 10, 2020

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Regular Council Meeting held on December 10th, 2020 be adopted as presented/amended.

5.2

DRAFT Special Council Meeting - December 23, 2020

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on December 23rd, 2020 be adopted as presented/amended.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

1.

Staff Recognition

7.2

Invited Presentations

7.3

Registered Delegations - Without Presentations

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions presented on the agenda.

8.1

Staff Report(s) for Information:

8.2

Correspondence for Information:

Hard copies of all correspondence for information is available at the Municipal office on request. The information items have been circulated to Council prior to the meeting.

• Draft Motion:

  BE IT RESOLVED THAT correspondence items numbered: 8.2.1 to 8.2.7 on this agenda be received by Council for information and be noted, filed, and recorded in the minutes of this meeting;

1.

District of Nipissing Social Services Administration Board

RE: DNSSAB Explores Potential for Direct Delivery of EMS Services

2.

Ministry of Energy, Northern Development and Mines

RE: Letter from the Honourable Greg Rickford and the Honourable Bill Walker

3.

Ministry of Agriculture Food and Rural Affairs

RE: Letter from the Honourable Ernie Hardeman

4.

Solicitor General

RE: Letter from the Solicitor General Sylvia General

5.

Ministry of Municipal Affairs and Housing

RE: Letter from the Honourable Steve Clerk

6.

Ministry of Transportation

RE: Letter from the Honourable Caroline Mulroney

7.

Ministry of Children, Community and Social Services

RE: Letter from the Honourable Todd Smith

8.3

Minutes of Local Boards & Committee:

• Draft Motion:

  BE IT RESOLVED THAT Council receive Minutes of Local Board and Committee Meetings for Information. 

1.

Board of Management of AuChâteau - November 2020 Minutes

2.

DNSSAB Finance and Administration Committee - November 2020 Minutes

3.

DNSSAB Regular Board - November 2020 Minutes

9.

STAFF REPORTS

9.1

Temagami Fire Department - December 2020 Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from Temagami Fire Department for the month of December, 2020.

9.2

Marten River Fire Department - December 2020 Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from Marten River Fire Department for the month of December, 2020.

9.3

Public Works Department - December 2020 Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive the report from Public Works Department for the month of December, 2020.

9.4

Facility Recreation Department - Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive report from Facility Recreation Department dated January 21, 2021.

9.5

Treasurer Administrator - Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive report from Treasurer/Administrator dated January 21, 2021.

9.6

2021-M-001 MMAH Financial Review

• Draft Motion:

  BE IT RESOLVED THAT Council receive the Financial Indicators from the Ministry of Municipal Affairs and Housing for 2019.

9.7

2021-M-002 TAX AR Summary

• Draft Motion:

  BE IT RESOLVED THAT Council receive the taxes receivable summary for 2020.

9.8

2021-M-003 Au Chateau Report

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to organize a special meeting with appropriate counsel invited to review options related to Au Chateau projected budget increases.

9.9

2021-M-004 Air Compressor Agreement with the City of Temiskaming Shores

• Draft Motion:

  BE IT RESOLVED THAT Council direct Staff to draft a By-Law to renew the joint maintenance of the breathable air compressor with the City of Temiskaming Shores.

9.10

2021-M-005 Provincial Offences Act Advisory Committee

• Draft Motion:

  BE IT RESOLVED THAT Council endorses the appointment of Councillor Mathew Johnson, Town of Cobalt in being our collective’s representative for the Provincial Offences Act Advisory Committee.

9.11

2021-M-006 Citizen Awards

• Draft Motion:

  BE IT RESOLVED THAT Council approve the recommendation of the Ad Hoc Committee that;

  The 2020 Citizen of the Year be presented to Gerald Stroud;
  The 2020 Lifetime Achievement Award be presented to Lorne Pacey, Niki Plumstead and Jim Kitts;
  The 2020 Posthumous Lifetime Achievement Award be presented to Marcello Bernardo and Gary Potts;

  AND FURTHER THAT Council direct staff to organize the presentation of the awards including the purchase a small gift of recognition.

9.12

2021-M-007 Proposed Amendments to the Building By-Law

• Draft Motion:

  BE IT RESOLVED THAT Council consider approving an amendment to the Building By-law 08-782, as amended, that notification of inspection is not deemed effective till it has actually been received by the CBO;

  AND FURTHER THAT Council consider approving an amendment to the Building By-law 08-782. As amended, to require photos of the building project which satisfy the requirements of the building inspector the when inspections cannot be completed due to the seasonal concerns of Temagami;

  AND FURTHERMORE should Council approve amending the Building By-law 08-782, as amended, staff be directed to prepare an amended Building By-law to be brought forward to the next Council Meeting for Council’s consideration.

10.

COUNCIL COMMITTEE REPORTS

11.

ANNOUNCEMENTS - MAYOR AND COUNCIL

12.

CORRESPONDENCE

12.1

Action Correspondence

12.2

Resolution from Other Municipalities

13.

BY-LAWS

13.1

20-1527 Temagami Retention By-Law

• Draft Motion:

  BE IT RESOLVED THAT By-law 20-1527, being a by-law to authorize and provide a Schedule of Retention Periods for the records of the Municipality of Temagami and to repeal By-Law 93-303, be taken as third and finally passed on this 21st day of January, 2021;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.2

21-1537 Annual Borrowing By-Law for 2021

• Draft Motion:

  BE IT RESOLVED THAT By-law 21-1537, being a by-law to provide for annual borrowing from the Bank of Nova Scotia, be taken as read a first, second and third time and finally passed this 21st day of January, 2021;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.3

21-1538 Interim tax By-Law for 2021

• Draft Motion:

  BE IT RESOLVED THAT By-law 21-1538, being a by-law to provide for an interim tax levy, be taken as read a first, second and third time and finally passed this 21st day of January, 2021;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.4

21-1539 Amendment to the Human Resources Policies and Procedures By-law

• Draft Motion:

  BE IT RESOLVED THAT By-law 21-1539, being a by-law to amend Appendix "G" of Bylaw 09-887, a bylaw to establish human Resources Policies and Procedures for the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 21st day of January, 2021;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.5

21-1540 Air Compressor Agreement with the City of Temiskaming Shores

• Draft Motion:

  BE IT RESOLVED THAT By-law 21-1540, being a by-law to enter into a Maintenance Agreement between the Municipality of Temagami and the City of Temiskaming Shores for the joint maintenance of a breathable air compressor, be taken as read a first, second and third time and finally passed this 21st day of January, 2021;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

14.

COMMITTEE MEETINGS

15.

UNFINISHED BUSINESS

16.

NEW BUSINESS

17.

NOTICE OF MOTION

18.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

19.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 21-1541, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 21st day of January 21, 2021;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

20.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.