THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI

SPECIAL COUNCIL MEETING

AGENDA

Meeting #:
Date:
-
Location:
Welcome Center

__________________________________________________________________________________________ An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

1.
PURPOSE OF THIS SPECIAL MEETING

THE PURPOSE OF THIS MEETING IS FOR COUNCIL TO ADDRESS THE FOLLOWING MATTERS:

  • To consider By-law 18-1400 to sell land in Temagami’s Industrial Park;
  • To consider the Draft Terms of Reference for the Official Plan Review;
  • To permit an exception to the procedure by-law to permit a motion to reconsider at a special meeting;
  • To reconsider (if procedural motions pass) the Council resolution regarding hiring the Planner for the Official Plan Review;
  • To consider a report regarding Canada Day Celebrations;
  • To receive an update on hiring for the Treasurer /Administrator position.
  • To receive legal advice regarding the judicial review process regarding filling the council vacancy.
  • To address a matter in Closed Session as authorized by Section 239 of the Municipal Act, 2001, under subsections (2)(b) Personal matter about an identifiable individual, (d) Labour relations or employee negotiations; and (f) the receiving of advice that is subject to solicitor/client privilege, regarding a personnel matter.

2.
CALL TO ORDER AND ROLL CALL

3.
ADOPTION OF THE AGENDA

  • Draft Motion:

    BE IT RESOLVED THAT the Special Council Meeting Agenda dated June 5, 2018 be adopted as presented / amended.

4.
DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

5.
NOTICE OF MOTION

5.1
Motion for Exception to Procedure to Allow a Notice of Motion to Reconsider at a Special Meeting
This item has attachments.

1.Procedure By-law section on reconsideration.pdf
  • Draft Motion:

    WHEREAS Section 14.9 of the Procedure By-law only provides for a notice of reconsideration to be given at a regular meeting of Council; AND WHEREAS Council passed Resolution 18-188, as amended, on May 24, 2018 regarding the hiring of a Planner for the OP Review; AND WHEREAS reconsideration of this resolution has been requested at this special meeting due to the time sensitive nature of the matter; NOW THEREFORE BE IT RESOLVED THAT Council hereby makes an exception to section 14.9 to permit notice of reconsideration at this meeting.

5.2
Notice of Motion to Reconsider Resolution

6.
STAFF REPORTS

6.1
Report 2018-015 - 2018 Canada Day Celebrations
This item has attachments.

1.Report 2018-015 re 2018 Canada Day.pdf
2.Ad hoc 2018 Canada Day committee - Draft Terms of Reference.pdf
  • Draft Motion:

    BE IT RESOLVED THAT Council receive Report 2018-012 regarding 2018 Canada Day Celebrations; AND FURTHER THAT Council adopt the recommendation to form an Ad Hoc 2018 Canada Day Committee; AND FURTHER THAT Council adopt the draft Terms of Reference for said committee as presented; AND FURTHER THAT Council authorize a budget of $____________ for the 2018 Canada Day Celebration expense; AND FURTHER THAT Council appoint the following individuals to the Ad Hoc 2018 Canada Day Committee: Judy Gouin, Ike Laba, Paul Middleton, Sally Middleton, Sabrina Pandolfo, Betty Poirier; John Shymko, Carol Lowery, Lorie Hunter.

7.
BY-LAWS 

7.1
By-law 18-1400, being a by-law to authorize the sale of land in the Industrial Park
This item has attachments.

1.By-law 17-1400 - to authorize the sale of land known as Part 2 in the Industrial Park.pdf
  • Draft Motion:

    BE IT RESOLVED THAT By-law number 18-1400, being a bylaw to authorize the sale of Part 2 in the Industrial Park, be taken as read a first, second and third time and finally passed this 5th day of June 2018; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

8.
UNFINISHED BUSINESS

8.1
Draft Terms of Reference for the Official Plan Review
This item has attachments.

1.DRAFT Terms of Reference Official Plan Review - May 24 2018.pdf
  • Draft Motion:

    WHEREAS at the Planning Advisory Committee (PAC) meeting held on November 22, 2017, PAC reviewed the first draft of the Terms of Reference (T&R) for the Official Plan (OP) Review prepared by staff; AND WHEREAS at the PAC meeting held on January 23, 2018, PAC reviewed the second draft; AND WHEREAS at the PAC meeting held on February 22, 2018, PAC reviewed the third draft; AND WHEREAS at the PAC meeting held on March 13, 2018, PAC reviewed the fourth and final draft of the T&R; AND WHEREAS PAC passed a motion for Council to review and consider adopting the T&R for the OP review; AND WHEREAS Council received Memo 2018-M-025 regarding the T&R for the OP Review at the May 24, 2018 meeting; NOW THEREFORE BE IT RESOLVED THAT Council adopt said Terms of Reference as presented / amended.

8.2
Update on the hiring for the Treasurer/Administrator position
This item has attachments.

1.Quotation for Municipality of Temagami Revised 31 May 2018.pdf
2.Resolution 18-126.pdf
  • Draft Motion:

    BE IT RESOLVED THAT Council receive the Update on the hiring for the Treasurer/Administrator Position from Councillor O'Mara; AND FURTHER THAT Council authorize the additional services and fees from Ironside Consulting as per the revised quotation dated May 31, 2018.

8.3
Motion to Reconsider Resolution re Hiring the Planner for the Official Plan Review;
This item has attachments.

1.Resolution 18-188 As Amended.pdf
  • Draft Motion:

    BE IT RESOLVED THAT Council reconsider motion 18-188, as amended, passed on May 24, 2018. 

  • Draft Motion:

    BE IT RESOLVED THAT Council deem the position of Planner for the OP Review to be a fixed term contract; AND FURTHER THAT Council appoint the following as a hiring committee for the Contract Planner for the OP Review: The Chairs of the PAC and Committee of Adjustment and the Clerk.

8.4
Legal Advice regarding Judicial Review for Filling Council Vacancy

  • Draft Motion:

    BE IT RESOLVED THAT Council receive the legal advice regarding Judicial Review for Filling Council Vacancy; AND FUURTHER THAT

9.
CLOSED SESSION

  • Draft Motion:

    BE IT RESOVED THAT this Special Council meeting proceed in camera at          p.m., under section 236 of the Municipal Act. 2001 as amended, in order to address matters pertaining to subsections (2)(b) Personal matter about an identifiable individual, (d) Labour relations or employee negotiations; and (f) the receiving of advice that is subject to solicitor/client privilege, regarding a personnel matter.

10.
ADJOURNMENT

  • Draft Motion:

    BE IT RESOLVED THAT this meeting adjourn at       p.m.

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