THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI

REGULAR COUNCIL MEETING

MERGED AGENDA

Meeting #:
Date:	Thursday, January 25, 2018 at 6:30 P.m. - 9:30 P.m.
Location:	Welcome Center

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular / Special Council Meeting Agenda dated January 25, 2018 be adopted as presented / amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

CLOSED SESSION

5.

ADOPTION OF MINUTES

5.1

Special Council Meeting - Jan 11, 2018  - DRAFT Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council meeting held on January 11, 2018 be adopted as presented.

5.2

Special Council Meeting - Zoning By-law Hearing - Jan16, 2018 - DRAFT Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council meeting - Zoning By-law Hearing held on January 16, 2018 be adopted as presented / amended.

5.3

Committee of the Whole Meeting - January 16, 2018 - DRAFT Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Committee of the Whole meeting held on January 16, 2018 be adopted as presented.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/ PRESENTATIONS

7.1

Registered Delegations/ Presentations

1.

Presentation to Barry Turcotte for 30 years of service with the Municipality of Temagami

2.

Mike Delmonte of exp regarding Surface Water Impact Study and Lake Temagami Access Road Work

• Draft Motion:

  BE IT RESOLVED THAT the presentation by Mike Delmonte of exp regarding Surface Water Impact Study and Lake Temagami Access Road Work be received.

3.

John Kenrick regarding Forest Tenure Modernization Report

John Kenrick gave a report to Council regarding the Forest Tenure Modernization.  Suggested invite the plan author to come in and address, perhaps at a committee of the whole.  

• Draft Motion:

  BE IT RESOLVED THAT the presentation by John Kenrick regarding Forest Tenure Modernization Report be received.

7.2

Unregistered Presentations (Maximum 15 Minutes in Total- in accordance with rules in By-law)

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions as presented on the agenda.

8.1

Minutes of Combined Committee of the Whole and Regular Council Meeting held on December 15, 2017

• Draft Motion:

  That the Minutes of the Combined Committee of the Whole and Regular Council Meeting held on December 15, 2017 be adopted as presented.

8.2

Memo 2018-M-005 - Wildflower Water line repairs

• Draft Motion:

  That Memo 2018-M-005 - Wildflower Water line repairs be received for information.

8.3

Report 2018-001 - Temagami Fire Department December 2017

• Draft Motion:

  That Report 2018-001 - Temagami Fire Department December 2017 be received for information.

8.4

Report 2018-002 - Marten River Fire Department November 2017

• Draft Motion:

  That Report 2018-002 - Marten River Fire Department November 2017 be received for information.

8.5

Temagami Community Market Request for Donation for 2018 Temagami Community Market

• Draft Motion:

  That Council approve the Temagami Community Market 2018 operating requests subject to the payment of fees for the Ontario Trillium Fund (OTF) Funded equipment, as required by the agreement with OTF, as set in our user fee by-law and subject to the availability of the equipment. 

8.6

Temagami Canoe Festival Request for Support for the Temagami Canoe Festival July 21-22, 2018

• Draft Motion:

  That Council approve the Temagami Canoe Festival requests subject to the payment of fees for the Ontario Trillium Fund (OTF) Funded equipment, as required by the agreement with OTF, as set in our user fee by-law. 

8.7

Temagami Community Market Thank you and request for donation for the musicians at the market

• Draft Motion:

  That Council approve the Temagami Community Market request for a donation of $1,000 toward the musicians for the 2018 season of the Market.

8.8

City of Clarence-Rockland Resolution opposing the adoption of Bill 160

• Draft Motion:

  That the Municipality of Temagami send a letter of support for the City of Clarence-Rockland's Resolution opposing the adoption of Bill 160.

9.

STAFF REPORTS

9.1

Items to be Considered Separately from Consent Agenda:

1.

Report 2018-003 - MHBC Planning Report for Z-16-02 - Temagami Bays

• Draft Motion:

  BE IT RESOLVED THAT Council receive Report 2018-003 - MHBC Planning Report re Zoning By-law Application Z-16-02; AND FURTHER THAT Council adopt the Planner’s recommendation that Council approve the Zoning By-law Amendment Application and consider a by-law to amend the zoning as recommended.

2.

Memo 2018-M-006 - Train Station Lease to Living Temagami Follow Up

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2018-M-006 regarding Train Station Lease to Living Temagami Follow Up for information.

3.

Memo 2018-M-007 - Sewer Repairs at Post Office

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2018-M-007 - Sewer Repairs at Post Office for information.

• Draft Motion:

  BE IT RESOLVED THAT the Municipality assume the cost of the repair of the sewer break at the post office; AND further that Council refer the matter to the public Works and water advisory committee to bring back a draft policy for council's consideration regarding sewer shut offs across the road from the property line. 

10.

COUNCIL COMMITTEE REPORTS

10.1

Items to be Considered Separately from Consent Agenda:

1.

Memo 2018-M-003- PAC Recommendation regarding Mining Location B

• Draft Motion:

  WHEREAS at the Planning Advisory Committee (PAC) meeting held on November 22, 2017 at 1:00 p.m. the committee recommended to Council to direct staff to seek a legal opinion regarding whether the status of the remnants of buildings have any bearings on the permitted uses on the site and a second opinion on the Planning Consultant’s recommendation; AND WHEREAS at the PAC meeting held on January 9, 2018 the Committee discussed Memo 2017-M-109 regarding Mining Location B; AND WHEREAS the Committee would like to recommend to Council to direct staff to get more background information regarding Mining Location B; NOW THEREFORE BE IT RESOLVED THAT that Council receive Memo 2018-M-003; AND FURTHER THAT Council direct staff to perform the research necessary and refer the matter back to PAC.

2.

Memo 2018-M-007 - PPP recommendations from January 17, 2018 meeting

• Draft Motion:

  WHEREAS for safety reasons at the Lake Temagami Access Point the Protection to Persons and Property Committee recommends that increased Cell and Wi-Fi coverage be established in this area and that a Communication Hub be created using the attendant’s shed as a focal point for this service;   AND WHEREAS recently Latempra received approval from the Municipality to install a cell service booster that now provides a limited cell service around the attendant building;   AND WHEREAS recently the Municipality has also installed a phone line to this building;   AND WHEREAS NeoNet suggested to Councillor O’Mara that the Municipality consider contacting Pascal at Tech Galaxy to obtain a quote;   NOW THEREFORE BE IT RESOLVED THAT Council receive Memo 2018-M-007;   AND FURTHER THAT Council adopt the Protection to Persons and Property Committee recommendation that Council now approach Ontera to install a regular internet service to the attendant building;   AND FURTHER THAT a wireless internet outdoor access point be established by obtaining a quote and then purchasing a commercial Internet application at an estimated cost of $350.00 plus installation and set-up.

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the recommendation of the Protection to Persons and Property Advisory Committee that the Municipality approach DNSSAB to provide our ambulance with the X Series Monitor, because the refurbished E Series Monitors presently in use are not reliable and have failed at calls.

11.

ANNOUNCEMENTS AND VERBAL REPORTS FROM MAYOR AND COUNCILLORS

12.

CORRESPONDENCE

12.1

Items to be Considered Separately from Consent Agenda:

12.2

New Items that were not on the Committee of the Whole Agenda

1.

Living Temagami - Request to be Qualified Donee

• Draft Motion:

  BE IT RESOLVED THAT Council receive correspondence from Living Temagami dated January 10, 2018 regarding the Municipality of Temagami being the qualified donee for Living Temagami funding applications; AND FURTHER THAT any applications for grants be brought to the Municipality first to be vetted to ensure that they would not conflict with any applications the Municipality is submitting.  

2.

DNSSAB - Approved Ambulance Budget

• Draft Motion:

  BE IT RESOLVED THAT correspondence from the DNSSAB dated January 15, 2018 regarding the approved ambulance budget be received for information. 

• Draft Motion:

  Be it resolved that the motion be amended to add: "and further that future ambulance budgets be submitted to Council for approval before being submitted to DNSSAB." 

• Draft Motion:

  BE IT RESOLVED THAT correspondence from the DNSSAB dated January 15, 2018 regarding the approved ambulance budget be received for informatioand further that future ambulance budgets be submitted to Council for approval before being submitted to DNSSAB." 

3.

MNRF Re Geographic Names

• Draft Motion:

  BE IT RESOLVED THAT correspondence from the Ministry of Natural Resources and Forestry dated January 11, 2018 regarding the geographic name application for an island in Marten Lake be received for information. 

13.

BY-LAWS

13.1

Items to be Considered Separately from Consent Agenda:

1.

By-law 18-1385, being a by-law to amend the comprehensive zoning by-law re Z-16-02, Temagami Bays

• Draft Motion:

  BE IT RESOLVED THAT By-law number 18-1385, being a by-law to amend the Comprehensive Zoning By-law 06-650 re Z-16-02, Temagami Bays, be taken as read a first, second and third time and finally passed this 25th day of January 2018;  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

2.

By-law 18-1386 to Appoint a Deputy Chief for the Temagami Fire Department

• Draft Motion:

  BE IT RESOLVED THAT By-law number 18-1386, being a by-law to appoint a Deputy Fire Chief for the Temagami Fire Department be taken as read a first, second and third time and finally passed this 25th day of January 2018;  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

14.

MINUTES OF COMMITTEE MEETINGS

14.1

Economic Development Advisory Committee Draft Minutes - January 11, 2018

• Draft Motion:

  BE IT RESOLVED THAT the DRAFT minutes of the Economic Development Advisory Committees meeting held on January 11, 2018 be received for information.

15.

UNFINISHED BUSINESS

15.1

Memo 2017-M-110 - PAC recommendation regarding Planner vs. Consultant

• Draft Motion:

  WHEREAS the Municipality would be hiring a consultant for the Official Plan Review and a consultant for the Community Improvement Plan and uses a consulting firm for other planning related matters;  AND WHEREAS it may be beneficial to hire a Full-time Planner on contract to accomplish these projects and mentor the Planning Assistant;  AND WHEREAS the contract would be for an 18 month to 2 year position meeting the specified qualification and/or experience to facilitate an Official Plan and Zoning By-Law review, meeting the legislative requirements;  AND WHEREAS at the Planning Advisory Committee (PAC) meeting held on November 22, 2017 at 1:00 the Committee recommended to consider hiring a Planner on contract;  NOW THEREFORE BE IT RESOLVED THAT Council receive Memo No. 2017-M-110 regarding the proposed Planner Request for Proposal;  AND FURTHER THAT Council adopt the recommendation from PAC to direct and authorize staff to prepare the Request for Proposal.

15.2

Motion by Councillor Prefasi regarding an Ad Hoc Committee to deal with OMB matters

• WHEREAS the Municipality of Temagami is facing a hearing and/or mediation at the Ontario Municipal Board due to an appeal from the TFN relating to a severance decision on two island locations;  AND WHEREAS the thrust of the TFN’s appeal rests on a gravesite being discovered on an island on Lake Temagami and on a concern that the Municipality has not properly consulted the mapping in the Municipality’s possession showing whether these two islands depict a moderate to high potential for heritage and cultural sensitivity;  AND WHEREAS the Municipality has consulted the mapping in its possession and has not found evidence indicating a cultural or heritage sensitivity on the sites in question;  THEREFORE BE IT RESOLVED that Council direct staff to formally request that the TFN share the maps which they may have access to which relate to the cultural or heritage sensitivity of these sites in order that we have the tools to deal effectively with the TFN’s concerns; and,  BE IT FURTHER RESOLVED THAT Council direct that staff formally request information from the owners of the property as to the results of their voluntary archaeological assessment on the sites;  AND BE IT FURTHER RESOLVED that in the absence of information being provided by either the TFN or by the owners of the property, that Council direct staff to make a motion to the Ontario Municipal Board that the TFN provide the mapping upon which they rely in their claim and that the property owners divulge the stage which the Archaeological Assessment that they volunteered to do has reached;  AND FURTHER BE IT RESOLVED THAT Council appoint an Ad Hoc Committee composed of the Chairs of PAC and the Committee of Adjustment, the Mayor (or the Mayor’s designate) and the Clerk to review the situation, to deal with this OMB Hearing proactively before the Municipality is engulfed in process and procedures which will not present the opportunity to speak to these issues in advance of a hearing, and to take proactive and appropriate actions and inform Council on a regular basis as to the progress of the OMB process as we move forward;  AND THAT the Municipality’s lawyer who is charged with defending the Municipality’s position regarding this appeal be invited to meet with Council in January in a question and answer period.

• Draft Motion:

  Be it resolved that the motion be amended to delete all the words up to and including the words "volunteered to do has reached: AND FURTHER" 

• Draft Motion:

  BE IT RESOLVED THAT Council appoint an Ad Hoc Committee composed of the Chairs of PAC and the Committee of Adjustment, the Mayor (or the Mayor’s designate) and the Clerk to review the situation, to deal with this OMB Hearing proactively before the Municipality is engulfed in process and procedures which will not present the opportunity to speak to these issues in advance of a hearing, and to take proactive and appropriate actions and inform Council on a regular basis as to the progress of the OMB process as we move forward;  AND THAT the Municipality’s lawyer who is charged with defending the Municipality’s position regarding this appeal be invited to meet with Council in February in a question and answer period.

16.

NEW BUSINESS

17.

NOTICES OF MOTION

18.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 18-1387, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 25th day of January 2018; AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

19.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at 8:50 p.m.