THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI

REGULAR COUNCIL MEETING

AGENDA

Meeting #:
Date:	Thursday, November 28, 2019 at 6:30 P.m. - 9:30 P.m.
Location:	Main Level Chambers

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated  be adopted as presented/amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

DRAFT Regular Council Meeting - November 07, 2019 

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Regular Council Meeting held on November 07, 2019 be adopted as presented/amended.

5.2

DRAFT Special Council Meeting - November 07, 2019

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on November 07, 2019 be adopted as presented/amended.

5.3

DRAFT Special Council Meeting - November 14, 2019

• Draft Motion:

  BE IT RESOLVED THAT the Minutes of the Special Council Meeting held on November 14, 2019 be adopted as presented/amended.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

7.2

Invited Presentations

1.

MHBC Planning Urban Design & Landscape Architecture

RE: Planning Consultant RFP

• Draft Motion:

  BE IT RESOLVED THAT Council receive the presentation from MHBC Planning Urban Design & Landscape Architecture regarding the Planning Consultant RFP.

2.

Tulloch Engineering  Planning Consulting Services

RE: Engineering Services & Planning Consultant RFP

• Draft Motion:

  BE IT RESOLVED THAT Council receive the presentation from Tulloch Engineering Planning Consulting Services regarding the Engineering Services and the Planning Consultant RFP.

3.

J.L.Richards & Associates Limited

RE: Engineering Services & Planning Consultant RFP

• Draft Motion:

  BE IT RESOLVED THAT Council receive the presentation from J.L. Richards & Associates Limited regarding the Engineering Services and the Planning Consultant RFP.

7.3

Registered Delegations - Without Presentations

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda motions presented on the agenda.

8.1

Staff Report(s) for Information:

8.2

Correspondence for Information:

Hard copies of all correspondence for information is available at the Municipal office on request. The information items have been circulated to Council prior to the meeting.

• Draft Motion:

  BE IT RESOLVED THAT correspondence items numbered: 8.2.1 to 8.2.2 on this agenda be received by Council for information and be noted, filed, and recorded in the minutes of this meeting;

1.

Association of Municipalities Ontario

RE: Public Health and Emergency Health Services Modernization Consultation

2.

Estimated Levy Increase

8.3

Minutes of Local Boards & Committee:

9.

STAFF REPORTS

9.1

Memo 2019-M-197 Christmas

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-197;

9.2

Memo 2019-M-198 CRTC Broadband Funding

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-198;

  AND FURTHER THAT Council directs Staff to investigate the fund and report back to Council at the January 30, 2020 meeting regarding a potential application.

9.3

Memo 2019-M-199 Ontario Job Site Challenge

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-199.

9.4

Memo 2019-M-200 Ontario Health Team

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-200;

  AND FURTHER THAT Council directs the appropriate officers to complete the sign-up for to become a sponsor for the Temiskaming Health Team.

9.5

Memo 2019-M-201 Budget Variance Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-201.

9.6

Memo 2019-M-202 Procedural By-Law Review

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-202;

9.7

Memo 2019-M-203 Citizen Awards

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-203;

  AND FURTHER THAT Council direct Staff to advertise and accept nominations until December 11, 2019;

  AND FURTHER THAT an Ad Hoc Committee consisting of the following Members of Council be established to meet, review the nominations, and make a decision concerning award(s) for 2019;

  AND FURTHER THAT recipients be invited to the Regular Council meeting scheduled for January 9, 2020 to be recognized appropriately.

9.8

Memo 2019-M-206 SHI EOI Ontario

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-206;

  AND FURTHER THAT Council directs Staff to complete the Expression of Interest for the Sustainable Housing Initiative and submit prior to the November 30^th deadline.

9.9

Memo 2019-M-208 Report from Treasurer/Administrator

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-208, report from Treasurer/Administrator, for Information.

10.

COUNCIL COMMITTEE REPORTS

11.

ANNOUNCEMENTS - MAYOR AND COUNCIL

12.

CORRESPONDENCE

12.1

Action Correspondence

12.2

Resolution from Other Municipalities

1.

Memo 2019-M-204 Resolution from the Municipality of Larder Lake

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo No. 2019-M-204;

  AND FURTHER THAT Council receive and file.

2.

Memo 2019-M-205 Resolution form the Municipality of Prescott

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo No. 2019-M-205;

  AND FURTHER THAT Council supports the resolutions passed by the Council of the Municipality of Prescott in their motion to have Provincial consultation on the transformation of Building Services in Ontario.

13.

BY-LAWS

13.1

By-Law 19-1488 Amendment to By-Law 11-1020

RE: A By-Law to govern the proceedings of the Committee of Adjustment Members

• Draft Motion:

  BE IT RESOLVED THAT by-law 19-1488, being a by-law to amend By-Law 11-1020, a by-law to govern the proceedings of the Committee of Adjustment Members be taken as read first, a second and third time and finally passes this 28 day of November, 2019;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

13.2

By-Law 19-1489 Repeal and Replace By-Law 19-1444

Re: A By-Law to Appoint Committee of Adjustment Members

• Draft Motion:

  BE IT RESOLVED THAT by-law 19-1489, being a by-law to repeal and replace By-Law 19-1444, a by-law to appoint Committee of Adjustment Members be taken as read first, a second and third time and finally passes this 28 day of November, 2019;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

14.

COMMITTEE MEETINGS

15.

UNFINISHED BUSINESS

15.1

Memo 2019-M-189 Engineering Services RFP

19-419
MOVED BY: J. Harding
SECONDED BY:B. Leudke

BE IT RESOLVED THAT Council receive Memo 2019-M-189, Engineering Services RFP;

AND FURTHER THAT Council directs Staff to work with J.L. Richards to develop an agreement for the provision of Engineering Services for Council’s consideration.
DEFFERED

19-420
MOVED BY: B. Leudke
SECONDED BY: J. Koistinen

That Council defer item to the next Regular Council Meeting, November 28th, 2019.
CARRIED

• Draft Motion:

  BE IT RESOLVED THAT Council discuss resolution 19-419.

15.2

Memo 2019-M-190 Planning Consultant RFP

19-421
MOVED BY: C. Dwyer
SECONDED BY:B. Leudke

BE IT RESOLVED THAT Council receive Memo 2019-M-190, Planning Consultant RFP;

AND FURTHER THAT Council directs Staff to work with J.L. Richards to develop an agreement for the provision of Consulting Planning Services for Council’s consideration.
DEFFERED

19-422
MOVED BY: B. Leudke 
SECONDED BY: C. Dwyer

That Council defer item to the next Regular Council Meeting, November 28th, 2019.
CARRIED

• Draft Motion:

  BE IT RESOLVED THAT Council discuss resolution 19-421.

15.3

 Memo 2019-M-166 Donations - Cash and In Kind

19-397
MOVED BY: J. Koistinen
SECONDED BY: J. Shymko

BE IT RESOLVED THAT Council receive the summary of donations made to September 30, 2019 as information.
DEFFERRED

19-398
MOVED BY:  J. Shymko
SECONDED BY: C. Dwyer

That Council defer the item until further clarification.
CARRIED

• Draft Motion:

  BE IT RESOLVED THAT Council discuss resolution 19-397.

16.

NEW BUSINESS

16.1

Memo 2019-M-207 - 2020 Budget Guidelines

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-207;

  AND FURTHER THAT Council directs Staff to use the guideline as presented containing a maximum increase for taxation revenue and COLA adjustments of 2%.

16.2

Memo 2019-M-209 Service Delivery- Winter Maintenance

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2019-M-209, Service Delivery, Winter Maintenance;

  AND FURTHER THAT Council authorize Staff to order an appropriate replacement vehicle for the present F250 with a 2020 delivery date.

17.

NOTICE OF MOTION

18.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

19.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-Law 19-1490, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 28 day of November;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

20.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.