THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

Thursday, August 14, 2025 at 6:30 P.m. - 9:30 P.m.

Main Level Chambers

__________________________________________________________________________________________ 

The Municipality of Temagami is committed to transparency, accountability, and accessibility in sharing information about council proceedings. All council meetings are audio and video recorded. However, only the audio recordings of the open session will be made available on the Municipal website for public viewing. By attending council meetings, whether in person or virtually, you consent to being recorded, including the collection of any personal information during the council proceedings. Recordings will be maintained in accordance with the Municipal Freedom of Information and Protection of Privacy Act, 1990, and the Municipality's Audio Recording of Council and Committee Meetings By-Law. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL / ANNOUNCEMENTS & STATEMENTS FROM MEMBERS

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated August 14, 2025 be adopted as presented.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

Council met in Closed Session on July 3, 2025 and provided staff direction regarding Temagami Barge litigation matters

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

July 3, 2025 - Special-Closed Council Meeting - Open Session - Minutes DRAFT

• Draft Motion:

  BE IT RESOLVED THAT Council adopts the minutes of the Open Section of the Special/Closed meeting of July 3, 2025 as presented.

5.2

July 10, 2025 - Regular Council Meeting - Minutes DRAFT

• Draft Motion:

  BE IT RESOLVED THAT Council adopts the Regular Council Meeting minutes of July 10, 2025 as presented.

5.3

July 10, 2025 - Zoning By-Law Amendment - Minutes DRAFT

• Draft Motion:

  BE IT RESOLVED THAT Council adopts Zoning By-Law Amendment meeting minutes of July 10, 2025 as presented.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

1.

2025 OCWA Annual Operations Update & Infrastructure Review

• Draft Motion:

  BE IT RESOLVED THAT Council receives the 2025 Annual Operations Update & Infrastructure Review, presented by OCWA.  

7.2

Invited Presentations

7.3

Registered Delegations - Without Presentations

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda items presented on the agenda, consisting of 8.1 Staff reports for information, 8.2 Correspondence for information, and .8.3.Board and Committee Minutes

8.1

Staff Report(s) for Information:

1.

Budget Variance Report - July 2025 

2.

2025-M-167 - MRFD Monthly Report  - June 2025

3.

2025-M-168 - MRFD Monthly Report  - July 2025

4.

2025-M-169 - TFD Monthly Report  - June 2025

5.

2025-M-170 - TFD Monthly Report  - July 2025

6.

Temagami Fire Department 2024 Annual Report

7.

2025-M-171 - 2024 Community Risk Assessment Annual Review

8.

2025-M-172 - Parks and Recreation Coordinator Monthly Report - June 2025

9.

2025-M-173 - Parks and Recreation Coordinator Monthly Report - July 2025

10.

2025-M-174 - Advancing Municipal GIS and Field Data Collection

11.

2025-M-175 - Asset Management Progress Report

12.

2025-M-176 - Public Works Monthly Report – July 2025

13.

2025-M-177 - Progress Update – Joint Ad Hoc Committee for the Lake Temagami Access Road

14.

2025-M-178 - MLEO Monthly Report - July 2025

8.2

Correspondence for Information:

1.

Letter to Mayor O'Mara - Aquatic Invasive Species Inspection

2.

Energy for Generations - Letter from the Ministry of Energy and Mines

3.

Rural Ontario Development (ROD) - Letter from Hon. Lisa Thompson, MRA

4.

Extracted S2 – Insight Productions Letter

8.3

Minutes of Local Boards & Committee:

1.

March 19, 2025 - EMPC - Minutes

2.

May 1, 2025 - Committee of Adjustment - Minutes

3.

May 8, 2025 - NEPH Board - Minutes

4.

May 12, 2025 - Library Board Minutes

5.

May 21, 2025 - Au Chateau Board - Minutes

9.

STAFF REPORTS

9.1

2025-M-179 - NOHFC Funding – Approval and Agreement Execution for Community Centre Upgrades

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2025-M-179 as presented;
  AND FURTHER THAT Council acknowledge the approval of $162,000 in funding from the Northern Ontario Heritage Fund Corporation (Project No. 7500225) for infrastructure upgrades to the Temagami Community Centre;
  AND FURTHER THAT Council confirm that the full municipal contribution of $18,000 will be drawn from reserves, using the $20,000 municipal allocation previously approved under Resolution 25-091;
  AND FURTHER THAT Council authorize the Chief Administrative Officer or Clerk to execute the NOHFC funding agreement and any related documentation on behalf of the Municipality.

9.2

2025-M-180 - Strathy Landfill – Expansion Update, Site Life, and Closure Cost Outlook

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-180 as presented;

  AND FURTHER THAT Council approves proceeding with the proposal from Story Environmental Inc. to support the Strathy Landfill expansion application and provide updated closure cost modelling at a cost of $6,000 plus HST;

  AND FURTHER THAT the associated cost be funded from the Landfill Closure Reserve.

9.3

2025-M-181 - Big Canoe Project Reserve Disbursement

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-181 regarding the status of the Big Canoe Project;

  AND FURTHER THAT Council authorize staff to return the original five donations of $2,500 each (totaling $12,500) to the respective donors;

  AND FURTHER THAT the Municipality absorb the previously expended project costs in the amount of $2,674.30;

  AND FURTHER THAT the trust account for the Big Canoe Project be closed following disbursement of refunds.

9.4

2025-M-182 - Amendment to Traffic, Parking & Heavy Trucks  By-law

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-182 as presented;

  AND FURTHER THAT Council approves By-law 25-1823, being a by-law to amend Schedules A, C, and E of By-law 23-1698, as amended, a by-law to regulate and control traffic, parking, and heavy trucks within the Municipality of Temagami;

  AND FURTHER THAT Council directs staff to implement the QR code-based software HONK to facilitate a paid parking process. 

9.5

2025-M-183 - Public Works Truck Replacement: Operational Safety and Service Continuity

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-183 as presented;

  AND FURTHER THAT Council select option # _____ from the following evaluated Public Works truck replacement options:

  1.   Lease – Ford F-250
  2.   Purchase – Ford F-250
  3.   Lease – Ford F-150
  4.   Lease – Toyota Tundra
  5.   Purchase – Ford F-150
  6.   Purchase – Toyota Tundra

  AND FURTHER THAT funding for the selected option be allocated from capital reserves in 2025, with from 2026 onward included in the operating budget.

9.6

2025-M-184 - User Fee By-law Review

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami receive this report regarding the 2025 User Fee By-law;

  AND FURTHER THAT Council consider a by-law later in the meeting.

9.7

2025-M-185 - Agreement for the Production and Sale of Temagami Dry Products

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-195 regarding the agreement for the production and sale of Temagami Dry products;

   

  AND FURTHER THAT Council consider the related By-law later on the agenda to execute the agreement between the Municipality of Temagami and the Canadian Shield Beverage Corporation for the production, bottling, and sale of Temagami Dry products.

9.8

2025-M-186 - Adoption of Revised Employment Policy and Procedures Manual

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-186 regarding the adoption of a revised Employment Policy and Procedures Manual;

  AND FURTHER THAT Council approve the proposed revisions outlined in this report;

  AND FURTHER THAT Council consider By-law 25-1846 later on the agenda for passage.

9.9

2025-M-187 - Emergency Management Program Bylaw Update

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-187 as presented;
  AND FURTHER THAT Council accepts the summary of proposed changes and approves the emergency management program By-law 25-1842;
  AND FURTHER THAT – section 1.4 Hazards be expanded from the current list of the top 5 Hazards listed to the 10 Hazards as reported in the Annual Compliance Submission, with and changes to the bottom 5 Hazards to keep the Plan current be considered administrative in nature.

9.10

2025-M-188 - Inquiry into Municipal Licensed facilities to Serve Alcohol

• Draft Motion:

  BE IT RESOLVED THAT That Council receives report 2025-M-188

   

  AND FURTHER THAT Council direct staff to investigate the feasibility, requirements, and implications of obtaining Liquor Sales Licences for eligible municipal facilities;

   

  AND FURTHER THAT Council direct Staff to report back with a comprehensive analysis, including regulatory, insurance, operational, and financial considerations, prior to any final decision.

10.

CORRESPONDENCE

10.1

Action Correspondence

1.

2025-M-189 - Lake Temagami Access Road Maintenance

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-189 and the attached correspondence from Ms.  Victoria Winsor as presented;
  AND FURTHER THAT Council decide that no further action be taken at this time, as the Municipality continues to maintain the Lake Temagami Access Road in accordance with applicable standards, available resources, and in partnership with Temagami First Nation through an ongoing joint effort to improve road conditions.
  AND FURTHER THAT Council direct staff to use the proposed response for this and future correspondence to ensure consistent and accurate communication regarding road maintenance.

2.

2025-M-190 - Donation Request - Bassin' for Kids

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-190 and the attached correspondence from the Bassin’ for Kids organizing committee as presented;

  AND FURTHER THAT Council select option # _____ from the following for the 37th Annual Bassin’ for Kids Fundraising Fishing Tournament, to be held September 5–7, 2025, on Lake Temagami:

  1. Approve a $500 cash donation to the tournament; or
  2. Approve a $____ cash donation; or
  3. Decline to provide a donation for the 2025 tournament.

3.

2025-M-191 - Notice of Swale Construction – Clarification and Request for Review

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-191 and the attached correspondence from John O’Sullivan and A.K. Madisen;

  AND FURTHER THAT Council direct the staff regarding the use of municipal lands without the required municipal permission or permits to ________________________________________________

4.

2025-M-192 - Consideration of Affordable Rental Housing Property Tax Subclass

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-192 as presented Council receives Memo 2025-M-189 and the attached correspondence from Temagami Non-Profit Housing Corporation as presented;
  AND FURTHER THAT Council select option # _____ from the following:

  1. Accept the request from the Temagami Non-Profit Housing Corporation and direct staff to prepare a draft by-law to implement the Affordable Rental Housing Property Tax Subclass; or
  2. Defer consideration of the request until additional analysis or information is received; or
  3. Reject the request and not proceed with adoption of the subclass.

5.

2025-M-193 - Planning Process Concerns

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-193 and the attached correspondence from  Jordan Pandolfo;

  AND FURTHER THAT Council provide direction to staff regarding the structure, authority, and processes of the Committee of Adjustment (COA), selecting one of the following options:

  1. Retain the COA with Mandatory Improvements - including a binding service standard requiring all complete applications to be heard within 35 days, mandatory member training, updated membership qualifications, and enhanced applicant communication.
  2. Council Assumes COA Responsibilities Directly — dissolve the current COA and have Council, as elected officials, hear and decide all minor variance and consent applications.
  3. Replace most COA functions with a Community Planning Permit System (CPPS) in accordance with the Planning Act.
  4. Continue with status quo.

  AND FURTHER THAT Council direct staff to provide a written response outlining Council’s decision.

6.

2025-M-194 - Flow-Through Request for TREDCO Donations and Grants

• Draft Motion:

  BE IT RESOLVED THAT Council receives Memo 2025-M-194 and the attached correspondence from the Temagami Region Economic Development Corporation (TREDCO);
  AND FURTHER THAT Council approve, in principle, the Municipality acting as a flow-through recipient for TREDCO donations and grants under the terms of a Transfer Payment Agreement;
  AND FURTHER THAT Council authorize the CAO and/or Clerk to execute the Transfer Payment Agreement between the Municipality and TREDCO.

11.

BY-LAWS

11.1

By-Law 25-1823 -  To Amend Schedules A, C and E of By-Law 23-1698 

• Draft Motion:

  WHEREAS the first reading of By-law 25-1823 was held on May 8, 2025;

  BE IT RESOLVED THAT By-law 25-1823, being a by-law to amend Schedules A, C and E of By-law 23-1698, be read a second and third time and finally passed this 14th day of August, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.2

By-Law 25-1840 - Authorize Execution of NOHFC Agreement – Community Centre Upgrades

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1840, being a by-law to Authorize the Execution of a Funding Agreement with the Northern Ontario Heritage Fund Corporation for Infrastructure Upgrades at the Temagami Community Centre (Project No. 7500225), be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.3

By-Law 25-1841 - Delegate Signing Authority for Municipal and Financial Matters

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1841, being a by-law to Delegate Signing Authority for Municipal and Financial Matters, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.4

By-Law 25-1842 - Emergency Management Program By-law and Schedules

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1842, being a by-law to Adopt an Emergency Management Program and Emergency Response Plan and to meet other Requirements under the Emergency Management and Civil Protection Act, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.5

By-Law 25-1843 - Letter of Understanding with the City of North Bay for Emergency Evacuation Purposes

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1843, being a by-law to Authorize the Execution of a Letter of Understanding with the City of North Bay for the purpose of acting as a host community for emergency evacuation purposes, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.6

By-Law 25-1844 - CAO Ex-Officio Committee Membership 

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1844, being a by-law to Appoint the Chief Administrative Officer/Treasurer as an ex-officio member of all municipal committees of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.7

By-Law 25-1845 - Rescind and Replace Transfer Payment Agreement for the Housing Enabling Core Services Funding By-Law 25-1811

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1845, being a by-law to rescind and replace By-Law 25-1811 to sign a transfer payment agreement for the Housing enabling Core Services Fund, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

   

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.8

By-Law 25-1846 - to Rescind and Replace by-law 25-1797 - Employment Policy and Procedures Manual - HR Policy

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1846, being a By-law to Rescind and Replace By-law 25-1797 - Employment Policy and Procedures Manual - HR Policy, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

   

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.9

25-1847 - 2025 User Fee By-Law

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1847, being a by-law to set the User Fees and Charges for 2025, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

   

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.10

25-1848  - To Execute an Agreement with Canadian Shield Beverage Corporation for the production and sale of Temagami Dry

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1848 , being a by-law to enter into an Agreement with Canadian Shield Beverage Corporation for the production and sale of Temagami Dry, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

   

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.11

25-1849 - TREDCO Flow-Through Transfer Payment Agreement

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1849, being a by-law to enter into a Transfer Payment Agreement with TREDCO for flow through funds and donations, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

   

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

12.

UNFINISHED BUSINESS

13.

NEW BUSINESS

14.

NOTICE OF MOTION

15.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

16.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 25-1850, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 14th day of August, 2025;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

17.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.