THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

Thursday, December 14, 2023 at 6:30 P.m. - 10:30 P.m.

Main Level Chambers

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL / ANNOUNCEMENTS & STATEMENTS FROM MEMBERS

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby adopt the Regular Session of Council agenda dated  December 14, 2023 as presented/amended.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

Regular Session of Council - November 9, 2023

Draft Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby adopt the minutes from the Regular Session of Council on November 9, 2023 as presented/amenda.

5.2

Working Session of Council - November 23, 2023

Draft Minutes

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby adopt the minutes from the Working Session of Council November 23, 2023 as presented/amended.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

7.2

Invited Presentations

1.

St.Cyr Benefits

Maria Overton

7.3

Registered Delegations - Without Presentations

1.

Cheque Presentation

Ike Laba to the Temagami Fire Chief

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby adopt the Consent Agenda as presented/amended.

8.1

Correspondence for Information:

Hard copies of all correspondence for information is available at the Municipal office on request. The information items have been circulated to Council prior to the meeting.

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the Correspondence items 8.1.1  through 8.1.3 for information purposes only.

1.

Correspondence Minister of Infrastructure

2023 AMO Conference Update

2.

Ontario Northland

Installation of Surveillance Cameras in Temagami

3.

OMPF 2024

Letter to Council

8.2

Minutes of Local Boards & Committee: Au Chateau 10/18/23 and THU 10/11/23

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the Board Meeting minutes from Au Chateau - October 18, 2023 and the minutes from THU Board Meeting - October 18, 2023 for information purposes.

1.

Au Chateau Board Meeting Minutes

October 18, 2023

2.

THU Board Meeting Minutes

October 11, 2023

9.

STAFF REPORTS

9.1

Public Works - Superintendent of Public Works - 2023-M-255

Monthly Update

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the monthly update from the Public Works Superintendent Barry Turcotte.

9.2

Public Works Service Review - 203-M-259

Report

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the Servic Delivery Report from Public Works Staff for information purposes.

9.3

By-law - MLEO/ACO/PSO - 2023-M-257

Monthly Update

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the monthly report from the MLEO/ACO/PSO Dan Arbour.

9.4

Administration - Acting Administrator - 2023-M-262

Monthly Update

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the Monthly Update from the Acting Administrator Sabrina Pandolfo.

9.5

Economic Development - Economic Development Officer - 2023-M-261

Monthly Report

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the monthly report from the Economic Development Officer John Shymko.

9.6

Temagami Volunteer Fire Department - Fire Chief - 2023-TFD-12

Monthly Report

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the monthly report from the Fire Chief Jim Sanderson.

9.7

Marten River Volunteer Fire Department - Acting Fire Chief - 2023-M-265

Monthly Report

• Draft Motion:

  BE IT RSOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the monthly report from the Acting Fire Chief Pete Christie.

9.8

MHBC - Short-Term Rentals

Report

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby:

  1. Receive report dated November 23, 2023 regarding STR's for information purposes;
  2. That Council endorses Option #4 as set out in this report; and
  3. That MHBC planning and Staff be directed to prepare the necessary Legislation to implement Option #4 and schedule the Public Meeting under the Planning Act as soon as possible.

9.9

Communities in Bloom 2024 - 2023-M-246

Report

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the report from the Municipal Clerk regarding Communities in Bloom 2024;

  AND FURTHER THAT the Council for the Corporation of the Municipality of Temagami does hereby direct Municipal Staff to register the Municipality of Temagami in the friends/population category.

9.10

2024 Council Meeting Schedule - 2023-M-247

Proposed Schedule

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the report from the Municipal Clerk regarding the 2024 Schedule of meetings;

  FURTHER THAT the Council for the Corporation of the municipality of Temagami does hereby adopt the 2024 Council Meeting Schedule as presented/amended.

9.11

OCWA - 2023-M-267

Temagami Annual Capital Letter

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2023-M-267 regarding the OCWA Capital Letter Priorities for 2023.

   

  AND FURTHER THAT Council direct staff to include the priorities as outlined in the attached spreadsheet in the budgeting process for 2024.

   

  AND FURTHER THAT Staff try to source out funding opportunities for the Secondary Treatment Train in the Temagami South Water Treatment Plant.

9.12

Curling Club Rates - 2023-M-263

Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2023-M-263 regarding the Curling Rates.

  AND FURTHER THAT Council approve the addition of a user fee of $7.00 per person for curling in line with the current 2023 pick-up hockey rate per person.

  AND FURTHER THAT The rate will be in force and effect immediately and this rate will be added to the user fee by-law when reviewed in 2024

9.13

OCWA - 2023-M-264

On Call Rates Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2023-M-264 regarding the OCWA on-call coverage for Grinder Pumps.

   

  AND FURTHER THAT Council approve the contracting out of on-call grinder pump services to OCWA and direct staff to develop an agreement with the parameters as outlined below and in the letter from OCWA.

  
  AND FURTHER THAT Council authorize the Public Works Superintendent to execute the agreement on behalf of the Municipality. 

9.14

Marten River Fire Chief  - 2023-M-265

Report

• Draft Motion:

  BE IT RESOLVED THAT Council receive memo 2023-M-265 regarding the Marten River Fire Chief

  AND FURTHER THAT Council consider a by-law later in this meeting to appoint Peter Christie as the Marten River Fire Chief as of January 1, 2023. 

9.15

Policy 1.3.3 the Procurement of Goods and Services - 2023-M-248

Report

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive report 2023-M-248 regarding the requested changes to the proposed policy 1.3.3 the Procurement of Goods and Services; By-law 23-1711 to be approved later in the agenda. 

9.16

Municipal Land Inventory - 2023-M-258

Report

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the report from the Office Assistant Nicole Claveau and;

  FURTHER THAT the Council for the Corporation of the Municipality of Temagami does hereby wish to consider various properties as 'Surplus to the Needs of the Municipality' and will direct staff to make recommendations for a future meeting.

9.17

Signing Authority - 2023-M-266

Revised Authority

• Draft Motion:

  BE IT RESOLVED THAT Council appoints the following as signing authorities with any two to sign:

  Mayor Dan O’Mara

  Deputy Mayor Jamie Koistinen

  Sabrina Pandolfo

  Cathy LaPerriere

  Rhonda Smith

10.

CORRESPONDENCE

10.1

Action Correspondence

1.

Orangeville - 2023-M-249 - Ontario Works Financial Assistance

Ontario Works Financial Assistance Rates

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the report from the Municipal Clerk regarding Ontario Works Financial Assistance Rates and;

  FURTHER THAT the Council for the Corporation of the Municipality of Temagami does hereby direct the Municipal Clerk to prepare a letter of support and forward it to Deputy Clerk Tracy Macdonald.

2.

Shuniah - 2023-M-250 - Unnecessary Noise

Unnecessary Noise - Engine Brakes 

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the report from the Municipal Clerk regarding Unnecessary Noise - Engine Brakes and; FURTHER THAT the Council for the Corporation of the Municipality of Temagami does hereby direct the Municipal Clerk to prepare a letter of support and forward it to the Clerk of Shuniah.

3.

Gore Bay - 2023-M-251 - Income Tax Act

Amend Subsections 118.06(2) and 118.07 of the Income Tax Act

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the report from the Municipal Clerk regarding Amending the Income Tax Act, Subsections 118.06(2) and 118.07 and; FURTHER THAT the Council for the Corporation of the Municipality of Temagami does hereby direct the Municipal Clerk to prepare a letter of support and forward it to the Clerk of Gore Bay.

4.

Aylmer - 2023-M-252 - Residential Tenancies Act

Amendment to the Residential Tenancies Act

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the report from the Municipal Clerk regarding Amendments to the Residential Tenancies Act and; FURTHER THAT the Council for the Corporation of the Municipality of Temagami does hereby direct the Municipal Clerk to prepare a letter of support and forward it to Deputy Clerk Owen Jaggard.

5.

Correspondence - 2023-M-253 - Appeal of a Parking Ticket

Appeal of a Parking Ticket

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby accept report 2023-M-253 from the Municipal clerk and the MLEO/ACO/PSO regarding the correspondence letter to Council and;

  FURTHER THAT the Council for the Corporation of the Municipality of Temagami does hereby direct the MLEO/ACO/PSO to waive/not waive ticket number(s) 557 and 558 .

10.2

Resolution from Other Municipalities

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive items 10.2.1 through 10.2.3 for information purposes.

1.

Prince Edward

Permit by Rule Waste Management

2.

Owen Sound

Amendment to Legislation Act, 2006

3.

Huntsville

Floating Accommodations

11.

BY-LAWS

11.1

By-law 23-1711

Final Draft Procurement of Goods and Services

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby enact Policy 1.3.3 the Procurement of Goods and Services as By-law 23-1711 read a first second and third time and finally passed this 14th Day of December, 2023.

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.2

By-law 23-1713

Proposed Use of Entrance By-law

• Draft Motion:

   BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby enact By-law

  23-1713 'Use of Entrance' read a first second and third time and finally passed this 14th Day of December, 2023.

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.3

By-law 23-1714

To Appoint Marten River Fire Chief

• Draft Motion:

  BE IT RESOLVED THAT the that By-law 23-1714 to Appoint a Marten River Fire Chief for Municipality of Temagami be taken as read a first second and third time and finally passed this 14th Day of December, 2023.

  AND FURTHER THAT That said by-law be signed by the Mayor and Clerk and Recorded in the By-Law Book. 

11.4

By-law 23-1715

Statutory Administration Officers Appointment

• Draft Motion:

  BE IT RESOLVED THAT the that By-law 23-1715 to Appoint Statutory Administration Officers for the Municipality of Temagami be taken as read a first second and third time and finally passed this 14th Day of December, 2023.

  AND FURTHER THAT That said by-law be signed by the Mayor and Clerk and Recorded in the By-Law Book. 

12.

UNFINISHED BUSINESS

12.1

2024 Services Billing - OPP Billing Statement - 2023-M-245

Police Services Board Report

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the correspondence from the Police Services Board regarding the 2024 OPP Billing Statement for information purposes.

12.2

ROMA Conference 2024 - 2023-M-260

Who will be attending?

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby appoint:

   

  1. _________________        2. ___________________

  3. _________________        4. ___________________

   

  to attend the ROMA 2024 Conference between January 21, 2024 and January 23, 2024 to represent the Municipality of Temagami.

13.

NEW BUSINESS

13.1

Ombudsman of Ontario - Integrity Commissioner - Investigative Report

Correspondence - Integrity Commissioner

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami does hereby receive the correspondence form the Ombudsman of Ontario and ;

  FURTHER THAT the Council for the Corporation of the Municipality of Temagami does hereby direct the Municipal Clerk to proceed with RFP process including the previously approved scoring matrix for a new Integrity Commissioner.

13.2

Temagami Train Station - 2023-M-268 - lease Renewals

Lease Renewals

• Draft Motion:

  BE IT RESOLVED THAT Council receive Memo 2023-M-268 regarding the Temagami Train Station Lease Agreements.

   

  AND FURTHER THAT Council approve the request to maintain the rental rates at $500 and renew the lease agreements for 1 year, ending in December of 2024, at which point the rates and agreements will be reviewed further.

14.

NOTICE OF MOTION

15.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

16.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 23-1716, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this14th day of December, 2023;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

17.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xx p.m.