THE CORPORATION OF THE MUNICIPALITY OF TEMAGAMI
REGULAR COUNCIL MEETING
AGENDA

Thursday, October 10, 2024 at 6:30 P.m. - 9:30 P.m.

Main Level Chambers

An audio recording of the Open Session of this meeting is being made and will be available through the Municipal Website as a public service to further enhance access to municipal government services and to continue to promote open and transparent government. As a visitor, your presence may be recorded and your name and address may be revealed during certain parts of the Council meeting. __________________________________________________________________________________________

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1.

CALL TO ORDER AND ROLL CALL / ANNOUNCEMENTS & STATEMENTS FROM MEMBERS

2.

ADOPTION OF THE AGENDA

• Draft Motion:

  BE IT RESOLVED THAT the Regular Council Agenda dated October 10, 2024 be adopted as presented.

3.

DECLARATION OF CONFLICT OR PECUNIARY INTEREST AND GENERAL NATURE THEREOF

4.

REPORT FROM CLOSED SESSIONS

5.

ADOPTION OF THE MINUTES OF PREVIOUS MEETINGS

5.1

September 12, 2024 - Regular Council Meeting - Minutes DRAFT

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the minutes of the September 12, 2024 Regular Council Meeting as presented.

5.2

September 26, 2024 - Council Working Session - Minutes DRAFT

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the minutes of the September 26, 2024 Council Working session as presented.

6.

BUSINESS ARISING FROM THE MINUTES

7.

DELEGATIONS/PRESENTATIONS

7.1

Registered Delegations - With Presentations

1.

Registered Delegation Request - Chamber of Commerce

• Draft Motion:

  BE IT RESOLVED THAT Council hereby receives the presentation from the Chamber of Commerce. 

7.2

Invited Presentations

7.3

Registered Delegations - Without Presentations

1.

Joel Belanger - Property & Building Concerns

• Draft Motion:

  BE IT RESOLVED THAT Council receive the letter and delegation from Mr. Belanger.

  AND FURTHER THAT Council request that the CBO extend the order to comply to allow time to investigate alternative options.

7.4

Unregistered Delegations

* 5 minutes per each presenter for a Maximum of 15 Minutes in total for all unregistered presentations*

8.

CONSENT AGENDA ITEMS

• Draft Motion:

  BE IT RESOLVED THAT Council adopt the consent agenda items named Staff Reports for Information, Correspondence for Information, and Minutes of Local Boards & Committee's presented on the agenda.

8.1

Staff Report(s) for Information:

1.

2024-M-158 - Recreation Monthly Report

2.

2024-M-160 - EcDev Monthly Report

3.

2024-M-157 - Temagami Fire Department  Monthly Report

4.

2024-M-165 - Public Work Report - August & September 2024

5.

2024-M- 167 -  2025 OPP Annual Billing Statement

6.

2024-M-168- New Provincial Planning Statement 

7.

2024-M-173 - Marten River Fire Monthly Report

8.

2024-M-170 - Memo on Arena Ice Helmet Safety

9.

2024-M-154 - Pregnancy and Parental Leave for Members of Council

10.

2024-M-169 - Memo on Flag and Proclamation Policy

8.2

Correspondence for Information:

8.3

Minutes of Local Boards & Committee:

1.

March 18, 2024 - Temagami Public Library - Minutes

2.

May 13, 2024 - Temagami Public Library - Minutes

3.

August 19, 2024 - MLPS AdHoc Committee - Minutes

4.

Au Chateau Board June, 2024

9.

STAFF REPORTS

9.1

2024-M-166 - CBO Contracted Services Report

• Draft Motion:

  WHEREAS the Municipality of Temagami’s contract for Chief Building Official (CBO) services with Timiskaming Shores will end on October 31, 2024, and efforts to secure alternative services locally have been unsuccessful;
  
  AND WHEREAS RSM Building Consultants offers a comprehensive, turnkey solution designed for small and remote municipalities, including CBO services and the use of Cloud Permit software for efficient permit processing;
  
  AND WHEREAS the implementation of Cloud Permit will enhance service delivery, reduce administrative workload, and provide remote access for residents;
  
  NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Temagami directs staff to move forward with the service proposal from RSM Building Consultants as a viable option for providing Chief Building Official (CBO) services;
  
  AND FURTHER THAT the Cloud Permit software be implemented as part of a turnkey Building Services solution for the Municipality,

9.2

2024-M-159 - Temagami South Lagoon Desludging

• Draft Motion:

  BE IT RESOLVED THAT Council received the Memo 2024-M-159; and 
  
  AND FURTHER THAT Council approve the sole source procurement for the desludging of the Temagami South Lagoon at a total estimated cost of $54,554, in accordance with the details outlined in this report. 

9.3

2024-M-155 - Planning Inquiry Deposit - Revised

• Draft Motion:

  BE IT RESOLVED THAT the Council of the Municipality of Temagami hereby approves the inclusion of a $750.00 Planning Inquiry Deposit in the 2024 User Fee By-Law as set out in this memo numbered 2024-M-155.

9.4

2024-M-162 - 2024 Report on 1983 Olympia Ice Resurfacer

• Draft Motion:

  WHEREAS the options for replacement of an ice resurfacer have been thoroughly evaluated, including both new and used units;

  AND WHEREAS the municipality would effectively own the resurfacer after two years of operation, resulting in greater long-term savings;

  AND WHEREAS funds will be taken from the reserve account as this expenditure is not included in the current budget but is necessary for the efficient operation of the Arena Ice Rink;

  NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of Temagami authorizes the purchase of the reconditioned 2006 Olympia Ice Resurfacer at a total cost of $35,000 plus taxes, to be funded from the reserve account;

  AND FURTHER THAT the CAO/Treasurer be authorized to execute any necessary agreements or documentation related to this purchase.

9.5

2024-M-163 - Crossing Guard Building Replacement

• Draft Motion:

  BE IT RESOLVED THAT Council authorize the engagement of Peacock Woodcraft for the replacement of the Crossing Guard Building located at the North End of Town, at an estimated cost of approximately $2,400.00 plus tax.

9.6

2024-M-172 - Tender Document and Engineering Report on Fox Run Road Project

• Draft Motion:

  WHEREAS the Council approved Resolution 23-179, which directed Tulloch Engineering to assess the state of Fox Run Road,

  THEREFORE, BE IT RESOLVED THAT the Council of the Municipality of Temagami authorizes the preparation of the engineering report and tender documents by Tulloch Engineering;

  AND FURTHER THAT the costs associated with the preparation of these documents be covered by utilizing reserve funds, with the understanding that these costs will be reimbursed once external funding is secured for the project;

  AND FURTHER THAT staff be directed to actively pursue applicable funding opportunities to ensure the project is eligible for financial support;

  AND FURTHER THAT the Chief Administrative Officer/Treasurer is hereby authorized to execute all necessary documents to effectuate this resolution.

   

9.7

2024-M-156 - Human Resource Manual & Policies

• Draft Motion:

  WHEREAS it is Council and staff’s desire to completed the draft Human Resource Manual/Policy;

   

  AND WHEREAS Council directed staff to bring forward the final recommendations to discuss and vote on before sending the policy to legal for review;

   

  NOW THEREFORE BE IT RESOLVED THAT Council approve the following changes to the draft Human Resource Policy;

  • On call pay, be set at a rate of $50.00 per day, rather than $35.00 per day;
  • National Day for Truth and Reconciliation be included in the Policy and treated the same as Remembrance Day;
  • Sick days be increased from 6 days to 7 days;
  • Bereavement Days be increase to 5 days for immediate family spouse (shall mean either common law or legally married), child of either the employee or spouse, a parent of either the employee or spouse, brother of either the employee or spouse, sister of either the employee or spouse. 3 days for nephew or niece of either the employee or spouse, grandparent of either the employee or spouse, grandchild of either the employee or spouse, uncle or aunt of either the employee or spouse, son-in-law or daughter-in-law. 1 day for extended family;
  • Safety footwear be increased from $150.00 to $200.00 per year; and
  • Add the job handover policy

   

  AND FURTHER THAT Council direct staff to make these changes, send the draft document to our legal team on retainer for review, and bring back a by-law to entrench the policy.

9.8

2024-M-161 - Housing Enabling Core Services Funding

• Draft Motion:

  BE IT RESOLVED THAT Council approve the submission of an application for the resurfacing of Fox Run Road under the MHIP-HECS funding stream.

9.9

2024-M-171 - ROMA - 2025 Conference

• Draft Motion:

  BE IT RESOLVED THAT the Council for the Municipality of Temagami does hereby receive report 2024-M-171 regarding the 2025 ROMA Conference;

   

  AND FURTHER THAT the Council for the Corporation of the Municipality of Temagami does hereby direct staff to proceed with the registration of three Councilors and one Staff member for the ROMA Conference, scheduled for Sunday, January 19 to Tuesday, January 21, 2025, in Toronto;

   

  AND FURTHER THAT all associated costs for registration, travel, and accommodations shall be covered by the Municipality of Temagami, in accordance with municipal policy.

9.10

2024-M-164 - Au Chateau Board Appointment

• Draft Motion:

  BE IT RESOLVED THAT Council re-appoint Mayor Dan O'Mara to the Board of Au Chateau Homes for the Aged as Temagami's representative.

9.11

2024-M-174 - 2024 Staff Bonus

• Draft Motion:

  BE IT RESOLVED THAT Council approve a one-time bonus for all current municipal staff, equivalent to what a retroactive 3.9% COLA adjustment would have provided from the first pay period of the year to the effective date of Pay Period 20.

   
  AND FURTHER THAT this bonus will be exclusively available to employees who are actively employed as of Pay Period 20. It will not be extended under any circumstances to former employees, individuals who have resigned or been terminated, or anyone not currently on the municipal payroll at the time passing the Resolution 24-433.

10.

CORRESPONDENCE

10.1

Action Correspondence

1.

Temagami Youth Hockey Proposal - Doug Poirier

• Draft Motion:

  BE IT RESOLVED THAT Council direct staff to charge the same fee as the current pick up hockey rate of $7.00 per person for the Youth Hockey Training Program being presented.

  AND FURTHER THAT Mr. Poirier coordinate with the office and recreation coordinator for availability;

  AND FURTHER THAT Council direct staff to collect the appropriate rental agreements and insurance information.

2.

Leapfrog - Leaving Temagami

• Draft Motion:

  WHEREAS Staff have recently been informed of Leepfrog's closure in Temagami;

  AND WHEREAS Staff have been investigating alternate options for internet for the Temagami Community Centre, Temagami Tower, and the Lake Temagami Mine Landing;

  AND WHEREAS The Mine Landing may require additional technical support for compatibility with the Mine Landing Cameras

  THEREFORE BE IT RESOLVED THAT Council receive the correspondence from Leepfrog Telecom regarding the Temagami closure and direct Staff to coordinate with our camera tech support for further investigation.

3.

Donation Request - Temagami Lions Club - Seniors Christmas Dinner

• Draft Motion:

  WHEREAS, the Lions Senior Christmas Celebration has historically been held at the Temagami Community Centre with the Municipality of Temagami’s support, and 

  AND WHEREAS, the Temagami Lions Club is requesting the Municipality’s continued support by waiving the Community Centre Hall rental fee for the event;

  THEREFORE BE IT RESOLVED THAT the Council for the Corporation of the Municipality of Temagami hereby authorizes staff to waive the Community Centre Hall rental fee annually for the Temagami Lions Club to host the Annual Seniors Christmas Dinner, subject to adding the municipality as an additional insured party on the insurance certificate;

  AND FURTHER THAT Council directs staff to collect updated rental forms and insurance certificate(s) annually before each event;

  AND FURTHER THAT this resolution will remain in effect until the Council decides otherwise.

10.2

Resolution from Other Municipalities

• Draft Motion:

  BE IT RESOVLED THAT Council hereby directs staff to send letters of support for the correspondence items 10.2.1 to 10.2.8.

1.

Letter of Support - City of Quinte West - AMCTO Provincial Updates to the Municipal Elections Act

2.

Letter of Support - Immediate Action Needed To Support Ontario's Forest Sector

3.

Letter of Support - Sustainable Funding for OPP Small Rural Municipalities

4.

Letter of Support - Tay Valley Township - Combine ROMA and AMO Conference

5.

Letter of Support - Tay Valley Township - Province Removes Wetlands Protection for Eastern Ontario

6.

Letter of Support - Town of Kirkland Lake - Public Private Partnership Senior Government Policy Changes

7.

Letter of Support - Township of McGarry - Funding AORS Municipal Equipment Operator Course

8.

Letter of Support - Township of Spring Water - Growth and Economic Viability

11.

BY-LAWS

11.1

By-Law 24-1767- Appoint a Municipal Fire Prevention Officer

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1767, being a by-law to appoint a Municipal Fire Prevention Officer, be taken as read a first, second and third time and finally passed this 10th day of October 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.2

By-Law 24-1774 - Library Board Membership

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1774, being a by-law to rescind and replace By-Law 24-1730 Library Board Membership, be taken as read a first, second and third time and finally passed this 10th day of October, 2024;

   

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.3

By-Law 24-1769 - Agreement with the OPP for 911 PSAP services

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1769, being a by-law to Enter into an Agreement with the OPP for 911 PSAP Services, be taken as read a first, second and third time and finally passed this 10th day of October 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.4

By-Law 24-1772- Adoption of a Flag and Proclamation Policy

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1772, being a by-law to adopt a Flag and Proclamation Policy, be taken as read a first, second and third time and finally passed this 10th day of October 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.5

By-Law 24-1773 - Arena Ice Helmet Safety Bylaw

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1773, being a by-law to Mandate Helmet Use for Children Aged 16 and Under While Using the Municipality of Temagami's Arena Ice, be taken as read a first, second and third time and finally passed this 10th day of October 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.6

24-1775 - Ad Hoc Committee TOR - Waste Transfer Station Bylaw

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1775, being a by-law to Rescind and Replace the Terms of Reference for the Mine Landing Transfer Station AdHoc Committee, be taken as read a first, second and third time and finally passed this 10th day of October, 2024;

   

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

11.7

24-1776 Ad Hoc Committee Appointment Mine Landing Transfer Station Bylaw

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1775, being a by-law to Rescind and Replace the members appointment of Mine Landing Transfer Station  Ad Hoc Committee , be taken as read a first, second and third time and finally passed this 10th day of October, 2024;

   

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

12.

UNFINISHED BUSINESS

13.

NEW BUSINESS

14.

NOTICE OF MOTION

15.

QUESTIONS FROM PUBLIC - ITEMS ON THE AGENDA

16.

CONFIRMATION BY-LAW

• Draft Motion:

  BE IT RESOLVED THAT By-law 24-1768, being a by-law to confirm the proceedings of the Council of the Corporation of the Municipality of Temagami, be taken as read a first, second and third time and finally passed this 10 day of October 2024;

  AND FURTHER THAT the said by-law be signed by the Mayor and Clerk and recorded in the by-law book.

17.

ADJOURNMENT

• Draft Motion:

  BE IT RESOLVED THAT this meeting adjourn at x:xxp.m.